The Treasury Board Secretariat is committed to Equity, Diversity, Inclusion and Accessibility. Our goal is to build a public sector workforce that reflects the diverse communities we serve and to promote welcoming, diverse, inclusive, respectful workplaces that are accessible to all. We welcome all interested individuals including Indigenous People, persons with disabilities, Black, racialized, ethnic and culturally diverse groups, as well as people regardless of their sexual orientation, gender identities, and gender expressions. Those looking for more information are invited to visit our Equity, Diversity, and Inclusion Policy.
The purpose of this position is to provide processing, audit and administrative support in a number of areas. The incumbent is responsible for the coordination and communication with Transportation & Infrastructure staff, as well as other government departments, vendors and external stakeholders for the successful operation of multiple department's accounts payable and accounts receivable processes.
Duties will include but are not limited to:
- Responsible for ensuring payments are processed in accordance with the Financial Administration Act, Procurement of Goods Act, Treasury Board Policy and Procedures and the applicable articles of the UPSE Collective Agreement.
- Incumbents are responsible for both Accounts Payable - keyer and approver and Accounts Receivable with respect to several departments.
- Enter invoices into Accounts Payable Module of Oracle and maintain file copies.
- Scrutinize AP invoices for mathematical accuracy, signing authority and coding to ensure compliance with Departmental and Treasury Board polices and procedures.
- Ensuring that all batches have been received and are completed; filed according to standards and in accordance with the Records Management procedures.
- Generate internal and external invoices for the department.
- Receipt all receivables into Oracle AR module ensuring all cash/miscellaneous deposits have an invoice number for tracking purposes.
- Following government protocol and in accordance with Treasury Board policies and procedures generate purchase requisitions using I procurement module; ensure information is accurate and appropriate documents are provided.
- Entering all in-province travel claims in Travel Claim System (TCS) prior to being entered into AP Module for payment, setting up new vendor in TCS and providing vendor reports in TCS, upon request.
- Respond to inquiries from suppliers, departmental staff and other departments concerning the status of accounts/payments.
- Receive incoming mail from various departments and prioritize the level of importance of which invoice should be processed.
- Other duties as required.
Minimum Qualifications:
- Must have successfully completed a Diploma in Business, Accounting, Office studies or related area of study with considerable related work experience.
- Experience with Oracle Financials and Integrated System Management would be considered an asset.
- Demonstrated equivalencies will be considered.
- Good working knowledge of MicroSoft Word and Excel.
- Ability to work as a team player as well as work independently.
- Ability to work under pressure.
- Knowledge or applicable sales tax laws and regulations would be an asset.
- Must be able to prioritize tasks and apply strong time management skills to manage workload and meet deadlines.
Please Note: Please ensure the application clearly demonstrates how you meet the noted qualifications as applicants will be screened based on the information provided. We would like to thank all applicants for their interest; however, only those who are selected for an interview will be contacted.
Where possible, submitting an electronic resume or job application is preferred. Otherwise, please return forms to PEI Public Service Commission, P.O. Box 2000, Charlottetown, Prince Edward Island, C1A 7N8. Applications may be sent by fax to (902) 368-4383. IT IS THE RESPONSIBILITY OF THE APPLICANT TO CONFIRM RECEIPT OF THE APPLICATION, BY TELEPHONE OR IN PERSON PRIOR TO THE CLOSING DATE. Please ensure that the appropriate Posting ID number is stated on all application forms. You can apply online or obtain an application form by visiting our web site at www.jobspei.ca. Forms may also be obtained by contacting any PEI Government office, ACCESS PEI Centre, Regional Services Centre, or by telephone (902) 368-4080.
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