Job Overview
We are seeking a detail-oriented and organized Bookkeeper/Administrative Assistant to join our team. This role combines essential bookkeeping duties with administrative support to ensure smooth office operations. The ideal candidate will possess strong computer skills, experience with QuickBooks and Microsoft Office, and excellent customer service abilities. This position offers an opportunity to work in a professional environment where accuracy, efficiency, and professionalism are valued.
Responsibilities
- Manage financial records using QuickBooks, including invoicing, billing, and expense tracking
- Perform data entry tasks accurately and efficiently
- Handle general administrative duties such as filing, document management, and record keeping
- Provide front desk support, including greeting visitors and managing multi-line phone systems
- Assist with appointment scheduling and calendar management
- Support customer service efforts by responding to inquiries professionally and courteously
- Proofread documents for accuracy and clarity before distribution
- Maintain organized office files both digitally and physically
- Support medical or dental office administrative tasks as needed, including patient check-in and insurance documentation
- Perform other clerical duties such as copying, scanning, and mailing
Qualifications
- Proven experience with Office experience, including Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace
- Familiarity with QuickBooks or similar bookkeeping software
- Strong computer skills with proficiency in data entry and typing accuracy
- Previous clerical or administrative experience, preferably in a medical or dental office setting
- Excellent organizational skills with the ability to multitask effectively
- Strong customer service skills with professional phone etiquette and experience handling multi-line phone systems
- Attention to detail for proofreading and data accuracy
- Ability to handle filing systems efficiently and maintain confidentiality of sensitive information
- Prior experience in medical or dental office administration is a plus but not required
This position is integral to maintaining efficient office operations while providing exceptional support to clients and staff. We value professionalism, attention to detail, and a proactive approach in our team members.
Pay: $20.00-$28.00 per hour
Work Location: In person
