Job ID: 65783
Job Category: Administrative
Division & Section: Environment, Climate & Forestry, Urban Forestry Operations
Work Location: Etobicoke Civic Centre, 399 The West Mall, Etobicoke (Hybrid)
Job Type & Duration: Full-time, Temporary Vacancy (12 months)
Hourly Rate and Wage Grade: $38.20 - $41.70
Shift Information: Monday to Friday, 35 Hours Per Week
Affiliation: L79 Full-time
Number of Positions Open: 1
Posting Period: 16-Jul-2026 to 30-Jul-2026
Performs specialized and senior level administrative tasks; including preparation, investigation, research, review, and the overseeing of projects.
Prepares draft agendas, attends meetings, takes/transcribes/distributes minutes and provides status report to Directors on followed-up action items. Coordinates special events, workshops; coordinates meetings and schedules, and adjusts work plan to meet unscheduled events; organizes/coordinates and attends quarterly Management Team Meetings and monthly Manager Meetings.
Develops and maintains linkages and contacts with staff, Councillors, and other levels of Government, ABCDs, the public, and private institutions that have regular contact with Directors.
Identifies items for the Directors that have potential impact on operations, compiles background information on agenda items to ensure information is readily available to Director. Monitors and reviews committee and council agendas, flagging items of divisional impact and identifies these issues and initiates responses.
Assist in Budget information compilation of data for forecasting and co-ordination between sections/units. Monitors/maintains and balances petty cash fund, purchasing records, invoices and items requiring Directors’ signature.
Reviews, prioritizes, distributes and/or responds to Directors mail, e-mails and enquiries as appropriate.
Manages the Directors’ schedule; e.g. arranges business travel including conference registration, accommodations, schedules interviews, general meetings.
Maintains various staffing records, such as attendance register, establishment lists, requests for staff, EOCR's and individual employee files, on behalf of Directors.
Your application must describe your qualifications as they relate to:
Considerable experience utilizing a variety of software programs including Microsoft Word, Outlook, Excel, PowerPoint, Access, and Time and Attendance systems (e.g. SAP and E-time/Kronos, among others).
Experience creating presentations, drafting letters and memos and ability to organize, anticipate issues, and perform work with little supervision.
Excellent interpersonal skills with the ability to communicate effectively, with politicians, business executives, senior managers and staff.
NOTE TO INTERNAL FULL-TIME AND PART-TIME CITY OF TORONTO EMPLOYEES:
City of Toronto employees must apply to full-time or part-time employment opportunities posted on the City's Internal Job Posting Portal.
The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity.
The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request. Learn more about the City’s Hiring Policies and Accommodation Process.
