Join a Leader in the Furniture & Home Décor Industry
For over 50 years, Monarch Specialties has been a trusted leader in the furniture and home décor industry. Our continued success is driven by innovation, exceptional customer service, and a dedicated team of professionals. We are currently seeking a friendly, organized, and detail-oriented Reception & Administrative Assistant to join our administrative team.
As the first point of contact for visitors, customers, and business partners, you will play an important role in representing our company while providing essential administrative support across multiple departments.
Position Details
- Position Type: Permanent
- Schedule: Full-Time
- Department: Administration
- Location: Laval, QC
- Experience Required: Minimum 2 years
Position Summary
Reporting directly to the Vice President of Operations, the Reception & Administrative Assistant is responsible for managing the daily reception functions while providing administrative support to various departments. This role requires excellent communication skills, strong organizational abilities, and the capacity to manage multiple priorities in a fast-paced business environment.
Key Responsibilities
- Professionally welcome and assist visitors, clients, and suppliers at the front reception.
- Answer, screen, and direct incoming telephone calls efficiently and courteously.
- Manage incoming and outgoing correspondence and general reception duties.
- Scan, sort, organize, and archive company documents electronically and physically.
- Perform accurate data entry and maintain company portals and administrative records.
- Process customer invoices and coordinate invoice distribution and mailing.
- Provide administrative support to the Customer Service department as required.
- Assist with various office and administrative projects to support daily operations.
Qualifications
- Minimum 2 years of experience in a reception or administrative support role.
- Proficiency with Microsoft Office (Outlook, Word, Excel).
- Strong computer and data entry skills with excellent accuracy.
- Exceptional organizational and time-management abilities.
- Ability to prioritize tasks and effectively manage multiple responsibilities.
- Excellent verbal and written communication skills.
- Professional, courteous, and customer-focused attitude.
- High level of attention to detail and confidentiality.
- Strong interpersonal skills with a positive and team-oriented approach.
Why Join Monarch Specialties?
At Monarch Specialties, you'll become part of a collaborative team within a well-established and growing Canadian company. We value professionalism, innovation, and employee development while offering a stable and rewarding work environment.
We Offer
- Competitive compensation
- Paid vacation
- Five (5) paid personal/sick days annually
- Comprehensive group benefits, including medical and long-term disability coverage
- On-site parking
- Stable, full-time permanent employment
- Supportive and collaborative team environment
- Opportunity to grow with an industry leader
Job Types: Permanent, Full-time
Benefits:
- Casual dress
- Company events
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care
Ability to commute/relocate:
- Laval, QC: reliably commute or plan to relocate before starting work (required)
Education:
- Secondary School (preferred)
Experience:
- Reception: 2 years (required)
- Administrative: 2 years (required)
Language:
- French (required)
- English (required)
Work Location: In person
