Background
The Resilience Institute (TRI) is a small, national, charitable organization that works to minimize suffering caused by climate impacts through education and applied research. We primarily partner with Indigenous and rural communities on initiatives that strengthen climate resilience.
This role is for a self-motivated professional who excels in bookkeeping and could support broad range of administration tasks (number and type of task is negotiable). This position handles a high degree of confidential information and requires a highly organized, compassionate, and innovative professional who thrives in a remote and flexible work environment.
Details
- This is flexible, part-time position for someone who lives and is eligible to work in Canada.
- Pay: $2,400-$4,000/month based on skill set and agreed upon scope of work. Contract or salaried position negotiable. Note that this position does not include benefits at this time.
- Hours: We estimate an average of 60-80 hours / month pending the scope of work agreed to and availability.
- Reporting: The Bookkeeper & Administrative Support position will report to TRI’s Financial Controller and work closely with TRI’s Head of Work Programme and on occasion, the President/CEO, and supporting Accountant.
- Start Date: we are flexible on the start date estimating it be anywhere from August 15 – September 1, 2026.
The following tasks could be within scope:
Bookkeeping
- Receive, review, ensure coding is correct and submit incoming payables invoices to TRI’s payables system for further approvals and processing.
- Record and reconcile bank and credit card accounts on a monthly basis.
- Post and process payroll on a monthly basis.
- Process onboarding forms (EFTs) and End of Employment filing.
- Review employee expense claims and work closely with staff regarding any questions relating to expense claims.
- Support as needed in preparing TRI’s annual returns and audits.
Administrative Support
General
- Oversight of donations, grants and contributions – recording and internal communication flow.
- Fill out forms and applications as needed for program and general operations.
- Liaison with insurer – annual insurance completion and from time-to-time added insurance for program delivery.
- Keep up to date on National Joint Council Rates and communicate changes with the Controller and update travel policies accordingly.
- Ensure confidential logins are kept up to date and shared with relevant team members.
- Coordinate with key staff members to seek and support opportunities to innovate operational processes and practices. For example, identify issues and barriers affecting team progress and take appropriate steps to resolve them.
- Support the further development and ongoing maintenance of TRI’s suite of policies and guidance documents, including the TRI Team Handbook.
Programming
- On occasion, seek and confirm preferred suppliers and vendors (such as hotel operators) to enhance the delivery of TRI’s programming, and associated administration / oversight as needed. For example, “Everything Cards.”
- Update and support the onboarding and offboarding processes of team members.
- Manage and maintain all employment agreements and contracts, including sending contracts and agreements through Zoho Sign
- On occasion, support the program team on logistics such as facility rentals, and food and beverage orders. – will leave to individual project leads for now.
- Set and coordinate quarterly core team meetings (virtual) and support the logistics for in-person team meetings (biannually).
- Be a point person for the team for general information and concerns and critically assess when team challenges should be elevated to management.
About You
- At least two years of experience with bookkeeping and payroll
- Excellent verbal and written communication skills.
- Knowledge of organizational management and operational efficiency.
- Experience with tools such as MS Office 365 Professional Suite, and QuickBooks Online.
- A working knowledge of Zoho Project Management and Expenses will be an asset.
- Non-profit and/or charitable administration experience related to finances and operations, and human resources is an asset.
- Strong organizational skills and the ability to successfully manage multiple deadlines, while maintaining a high level of attention to detail.
- Ability to work both as part of a team effort or independently in a reliable manner and with minimal supervision.
- Comfortable navigating and leveraging new technology and on-line applications.
- Ability to think strategically and use well balanced judgment to arrive at workable conclusions under a variety of situations.
Applications can be submitted to: [email protected]
Pay: $2,400.00-$4,000.00 per month
Benefits:
Application question(s):
- Qualified to work in Canada
Experience:
- Bookkeeping: 2 years (required)
Language:
Location:
Work Location: Remote
