Job Overview
Rainguard Exteriors Inc. has been an industry leader for over 40 years. Family owned and operated, we are a local Edmonton contractor specializing in residential and commercial installation of vinyl siding, cement board, fascia, soffit, metal cladding, and eavestrough. We are looking for an Administrative Assistant/Safety Coordinator to join our inclusive and hardworking team. Responsible for administrative tasks that support the smooth operation of a fast-paced dynamic office. This is a key position geared towards ensuring the smooth flow of information within the business and with business partners. Experience in safety is a key assett as we work to wards implementing CORE. This position will coordinate Rainguard's safety program to improve safety in the shop, office and on site. This role reports to the business owner.
Responsibilities
- Receive purchase orders, review for accuracy and completeness, gather missing information from customers and start the internal flow of projects. This includes capturing and filing customer documents internally, directing to operations or estimating as appropriate, and starting the project in the schedule
- Review of workorder for accuracy and distribution of external purchase orders as required
- Monitor, respond to and direct email as required in an efficient and effective manner. Follow up on emails when required to ensure task completion
- Accurate filing of documents related to business activities and projects
- Generate and maintain reports and/or stats related to field activities, logistics and others as directed by business owners.
- Perform general administrative tasks e.g. organization, filing, answering of phones, ordering office supplies and stationery … etc.
- Review GPS data of fleet to audit locations of work
- Coordinate & organize staff meetings and events
- Implement CORE and safety management system
- Weekly site visits to ensure safety compliance of subcontractors and employees
- Coach employees & subcontractors to meet safety requirements and standards
- Document and record safety violations, report incidents to management & implement penalties according to company policies for safety infractions
- Receive customer and OH&S communications related to safety and deal with according to company policies
- Communicate pertinent safety notices to staff & subcontractors
Experience
- 2+ years prior office experience
- Experience with QuickBooks, Microsoft Office (Word, Excel), and Google Workspace is highly desirable
- Self-starter with strong organization, problem solving and multi-tasking skills
- 2+ years working in a safety position
- Detail orientated and creative problem-solving skills
- Team player with a good work ethic, attitude and commitment to excellence
- Experience in the residential construction industry is an asset
- Strong typing skills along with proofreading abilities to ensure accuracy in documents and correspondence
- Excellent communication skills with professional phone etiquette and customer support experience
This position offers a dynamic work environment where attention to detail and proactive organization are key to success. We value candidates who are eager to contribute positively to our team while developing their administrative expertise. We are willing to provide additional educational opportunities to employees looking to improve their skills.
Pay: $20.00-$32.00 per hour
Benefits:
- Casual dress
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Vision care
Work Location: In person
