About the Role
I am looking for a highly organized, dependable, and proactive Personal & Professional Assistant to become my right-hand person and help keep both my business and day-to-day responsibilities organized.
This is not a traditional desk-only administrative position. Some days you may be working remotely on bookkeeping, emails, scheduling, or organizing documents. Other days you may be in person helping with business tasks, picking something up, making a deposit, running an errand, meeting a contractor, or handling one of the many things that come up in a busy week.
The goal of this position is simple: help keep things organized, moving, and off my plate so I can focus my time where it is most valuable.
I need someone who doesn't always have to be told what to do next. The right person will learn how I work, anticipate needs, follow through on details, and become someone I can confidently hand things over to knowing they will get done.
What You'll Help With
Responsibilities will vary from week to week and may include:
- Managing calendars, appointments, reminders, and scheduling
- Keeping track of deadlines, commitments, renewals, bills, and outstanding tasks
- Light bookkeeping and maintaining organized financial records
- Paying bills and tracking payments
- Entering and organizing information in QuickBooks or spreadsheets
- Organizing receipts, invoices, statements, and other documents
- Managing and organizing digital files, folders, and paperwork
- Helping organize emails and following up on outstanding items
- Making phone calls, booking appointments, gathering information, and coordinating services
- Completing forms, basic research, data entry, and administrative projects
- Coordinating with employees, vendors, contractors, bookkeepers, and other professionals
- Running occasional personal or business errands
- Picking up or dropping off items and supplies
- Helping manage household or property-related administrative tasks as needed
- Keeping an ongoing task list and making sure things don't fall through the cracks
- Taking ownership of small projects from start to finish
- Handling other personal or professional tasks that arise
In short: if it can reasonably be taken off my plate, I want someone who is willing and able to figure out how to get it done.
Who I'm Looking For
You may be a great fit if you are:
- Exceptionally organized and detail-oriented
- Reliable and consistent with strong follow-through
- Proactive, able to notice what needs to be done instead of always waiting to be asked
- Comfortable working independently and figuring things out
- Able to prioritize when several things need attention at once
- Tech-savvy and comfortable learning new programs
- Comfortable with Microsoft Office, Google Workspace, spreadsheets, and online systems
- Familiar with QuickBooks or basic bookkeeping
- A strong communicator in person, by phone, text, and email
- Comfortable handling confidential personal and business information
- Resourceful and good at problem-solving
- Flexible when priorities change
- Comfortable moving between professional administrative work and everyday errands
- Someone who genuinely enjoys creating order out of chaos
Previous experience as an Executive Assistant, Personal Assistant, Administrative Assistant, Office Manager, Bookkeeper, or similar role would be an asset, but initiative, judgment, organization, and reliability are just as important to me as a specific job title.
This is a part-time hybrid position with a combination of remote and in-person work.
The schedule will have some flexibility, but the successful candidate must be available locally for in-person responsibilities and occasional errands during the week.
If you love organizing, solving problems, checking things off a list, and being the person who keeps everything running behind the scenes, I would love to hear from you.
Please send your résumé along with a short introduction telling me why this type of role appeals to you.
Pay: $25.00-$30.00 per hour
Expected hours: 20.0 – 30.0 per week
Benefits:
- Casual dress
- Flexible schedule
Work Location: Hybrid remote in Grande Prairie, AB
