- Prepare travel purchase requests and make the necessary travel
arrangements for the COO.
- Screen and/or return telephone calls, inquiries, and requests.
- Receive all purchase requests that exceed the amount a SCM or Director can
approve and ensure they are signed off in a timely manner.
Operational Coordination, Financial & Program Administration
- Under the direction of the COO, assist the IHS Administrative Coordinator and
the IHS Administrative Assistant regarding all program properties and
locations, assisting in obtaining permits, purchasing equipment or supplies,
and filing of all property leases and contracts.
- The Assistant to the COO to track, complete, and obtain signatures for all Care
Provider contracts for our Home Share Department.
- The Assistant to the COO to verify invoices from Care Providers and forward to
the Finance team for payments.
o Respond to payment inquiries from Care Providers as needed.
- Complete various billing duties for both Manitoba and Saskatchewan.
- Track all EIA payments, reporting any discrepancies to the COO.
- Maintain Accounts Receivable and investigate outstanding balances while
providing periodic updates to the Senior Case Manager, Director of IHS, and
COO of Service.
- Collect and submit all receipts for the Master Card to the IHS Administrative
Coordinator.
- Complete reports as needed, including quarterly reports for the Saskatchewan
program.
- Collect and track all KPIs as directed by the COO.
Policy, Documentation & Continuous Improvement
- Assist in policy development or revision, ensuring accurate information is
obtained through relevant sources.
- Assist with the completion of policies and procedure. Submit them to the
IHS SCMs, Director and the COO for review.
- Assist the COO with creating and maintaining a standard operation
manual.
- Other duties as assigned: Accountable for completing additional
responsibilities as delegated.
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