Part Time Receptionist & HR Co-ordinator
Job Description:
WP INNOVA is a successful and growing Canadian manufacturing company seeking an experienced Part-Time Receptionist / HR Coordinator to join our team. Reporting directly to the HR Manager, the successful candidate will be responsible for providing a broad range of human resources support while also managing front desk and reception & show room duties
This role serves as the first point of contact for visitors, employees, and external contacts, while assisting with day-to-day HR administration for our workforce. The ideal candidate is highly organized, professional, detail-oriented, and able to manage multiple priorities.
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Key Responsibilities:
Reception Duties
· Greet and assist visitors, customers, and suppliers in a professional and friendly manner.
· Manage incoming and outgoing mail, courier deliveries, and office correspondence.
· Maintain reception and common areas in a professional manner.
Human Resource Duties
· Assist with recruitment and hiring activities, including posting positions on job boards, screening resumes, coordinating interviews, conducting reference and background checks, and preparing offer documentation.
· Coordinate and manage the new hire onboarding process, including adding and removing employees from internal and external systems.
· Communicate payroll-related changes to the external payroll processing provider and maintain accurate employee records.
· Track employee attendance, vacations, and other time-off requests
· Maintain records and coordinate temporary staffing requirements, including regular communication with external staffing agencies.
· Assist employee engagement initiatives and company-wide programs.
· Assist with coordinating employee events, training sessions, meetings, and conferences, including arranging catering and logistics.
· Coordinate employee recognition programs
· Provide general HR administrative support while ensuring confidentiality and accuracy of employee information.
Required Skills & Qualification
· Minimum 2-3 years of experience in an office administration, receptionist, human resources, or related administrative role.
· Strong organizational skills with the ability to prioritize tasks and manage multiple responsibilities
· Demonstrated ability to handle confidential and sensitive information with a high level of professionalism and discretion.
· Excellent interpersonal and customer service skills with a friendly, approachable, and professional demeanor.
· Strong verbal and written communication skills with the ability to communicate effectively with employees, management, customers, and external agencies.
· Proficient in Microsoft Office Suite, including Outlook, Word, Excel, and Teams, with strong computer and data entry skills.
· Detail-oriented with a high degree of accuracy and follow-through.
· Ability to work independently
· Some Human Resources education or designation (or working towards one) is considered an asset.
Founded in 1998, WPInnova Inc is a proudly owned and operated Canadian company with roots and expertise that dates back more than 35 years in the conversion and manufacturing of industrial and food packaging – film and foil. Our company exports its products throughout Canada, United States, and Europe through a wide range of qualified distributors.
Our mission is to build and nurture an organization that is passionate about our products and we offer the widest range and availability of product format, formulations, and expertise in our field. Our commitment is to develop innovative customer-driven superior packaging solutions that deliver measurable customer benefits through a focus on speciality film applications, research and development, and superior customer service.
Pay: $22.00-$24.00 per hour
Expected hours: 20.0 per week
Benefits:
- Casual dress
- Company events
- On-site parking
Experience:
Work Location: In person
