SUMMARY OF POSITION:
Reporting to the General Manager and/or designate, the Office Manager is responsible for the accounting functions including accounts receivable, accounts payable, payroll, benefits administration, government financial reporting and trust accounts.
RESPONSIBILITIES:
Include but not limited to:
Resident Relations:
Works with residents and families to respond to situations or conflicts that might arise from resident accounts.
Leadership:
1. Provides leadership and supervision to the Housekeeping and Front Desk staff.
2. Supervisory duties include recruiting, training and developing staff; scheduling, assigning and monitoring work; evaluating performance; ensuring a healthy and safe work environment; resolving conflicts; and taking appropriate disciplinary action.
3. Provides staff with safe and comfortable work environment.
4. Participates as a member of the site leadership team to develop strategic plans and resolve site specific issues.
5. Shares information, discusses operational issues, and resolves conflicts with colleagues and staff.
6. Updates and reports financial information to the leadership team.
Budget & Financial:
1. Participates in the development and implementation of the facility's long and short term financial goals.
2. Financial plans: establishes accurate accounting support systems to monitor performance; and provides timely reporting to Corporate Office, the General Manager and the site leadership team.
3. Establishes and maintains ongoing timely and accurate accounting and payroll processes and prepares regular and ad hoc financial reports.
4. Analyzes and monitors financial plans and highlights variances and abnormalities to General Manager.
Marketing and Occupancy:
1. Works with marketing to set up new resident account information.
Regulatory Compliance:
1. Complies with generally accepted principles of accounting and Canada Revenue Agency, Employment Insurance, Workers Compensation Board and Canada Pension Plan Acts and Regulations.
Operational and Administrative Systems:
1. Maintains and updates employee / personnel files.
2. Ensures that accounts receivable and accounts payable are prepared and that all accounts are kept current.
3. Prepares accurate and timely financial reports.
QUALIFICATIONS:
1. Two years’ experience with bookkeeping services and recent supervisory experience.
2. Post-secondary accounting courses.
3. Successful completion of secondary school or equivalent.
SKILLS AND ABILITIES:
1. Ability to plan, organize, and monitor business support services such as payroll and accounting functions.
2. Ability to multi-task and provide appropriate, accurate and timely accounting information.
3. Computer literacy with an emphasis on financial and payroll programs.
4. Must be able to read, write, and verbally communicate effectively in English.
5. Customer service oriented.
6. Ability to maintain effective interpersonal and team relationships.
7. Conflict resolution skills.
8. Demonstrate empathy and understanding of the needs of seniors.
9. May be required to respond to emergent situations as they arise
Pay: $60,000.00-$65,000.00 per year
Application question(s):
- Do you have two years’ experience with bookkeeping services and recent supervisory experience?
- Have you taken post-secondary accounting courses?
- Are you able to complete and pass a vulnerable sector Criminal Record Check to obtain employment?
- Are you legally authorized to work in Canada?
- Are you fully vaccinated against Covid -19?
Language:
Work Location: In person
