Diversified Staffing Services is currently seeking experienced and professional Clerks to fill a variety of short and long term temporary assignments for our clients in Edmonton and surrounding areas.
We are looking for responsible candidates to perform clerical tasks in a well-organized and timely way. You will need to act proactively and without guidance while understanding the needs and characteristics of people with whom you work with. If you are available on short notice in Edmonton and surrounding areas, we want to hear from you.
Key Responsibilities
- Be the point of contact between the executives and company employees/clients and manage information flow
- Manage executives’ calendar and arrange their daily schedule (set up meetings, travel, speaking engagements)
- Record, transcribe and distribute minutes of meetings
- Oversee the performance of other clerical and administrative staff
- Act as an office manager by keeping up with office supply inventory
- Prepare and edit correspondence, communications, presentations and other documents
- Format information for internal and external communication – memos, emails
- Proven working experience as an executive assistant
- Acquainted with office management systems and procedures
- Discretion and confidentiality
- Preference will be given to candidates with prior experience working with the City of Edmonton or similar municipal environments
Mandatory Software & Systems Experience
Candidates must demonstrate hands-on experience with the following systems:
- SAP Ariba – for procurement, sourcing, and supplier management
- Trapeze – for transit scheduling, operations, or related data management
Qualifications
- Completion of a high school diploma; post-secondary education in Office Administration, Business Administration, or a related field is an asset
- Minimum 1–2 years of clerical or administrative experience, preferably in a municipal or public sector environment
- Proven experience working with the required systems: POSSE, SAP Ariba, TACS, and Trapeze
- Strong computer skills including Microsoft Office Suite (Word, Excel, Outlook)
- Excellent organizational, time management, and multitasking abilities
- Strong attention to detail and accuracy
- Effective verbal and written communication skills
- Ability to work independently as well as part of a team
Assets
- Experience in a municipal government setting
- Knowledge of City of Edmonton policies and procedures
- Familiarity with records management and procurement processes
Successful candidates will be contacted by our recruitment team.
We wish you all the best in your application.
Pay: $21.00-$23.00 per hour
Work Location: In person
