Help Build the Next Chapter of an 80-Year Family Business
For 80 years, Benson Oil has proudly served businesses, farms, industry, and communities throughout the East and West Kootenays. Built on a reputation for reliability, integrity, and exceptional customer service, we are entering an exciting new chapter focused on growth, operational excellence, and continuous improvement.
We are seeking an experienced Office Administration Lead to help coordinate and strengthen the administrative and financial systems that support our business.
This is more than an administrative role. It is an opportunity to become a key member of our leadership support team and help shape the processes, systems, and organization that will support Benson Oil's future growth.
About the Role
Reporting to the Operations Manager, the Office Administration Lead serves as the primary coordinator of Benson Oil's administrative and financial processes.
Working closely with the Operations Manager, CEO, Accounts Receivable & Office Assistant, and external accounting professionals, this role ensures our office systems, financial administration, payroll, and recordkeeping functions operate accurately, efficiently, and consistently.
The successful candidate will be highly organized, detail-oriented, professional, and committed to continuous improvement.
Key Responsibilities:
Financial Administration
- Oversee accounts payable processes and financial recordkeeping
- Support month-end and year-end accounting activities
- Maintain accurate reconciliations and financial records
- Assist with reporting and financial documentation
- Coordinate with external accounting professionals and advisors
Payroll Administration
- Prepare and administer payroll accurately and confidentially
- Maintain payroll records and documentation
- Ensure payroll remittances and reporting requirements are completed on time
Administrative Leadership
- Maintain and improve office procedures and administrative systems
- Ensure records and documentation are organized, secure, and accessible
- Support implementation and ongoing use of Sage 300 and other business systems
- Identify opportunities to improve efficiency, accuracy, and consistency
- Help build scalable processes that support the company's continued growth
Team Support
- Provide guidance and support to the Accounts Receivable & Office Assistant position
- Support onboarding and cross-training activities
- Foster collaboration between office administration and operations teams
- Contribute to a positive and professional workplace culture
QualificationsRequired
- Minimum 3–5 years of experience in office administration, bookkeeping, accounting support, or business administration
- Strong organizational and time-management skills
- Experience with accounts payable, payroll administration, reconciliations, and financial recordkeeping
- Excellent written and verbal communication skills
- Strong proficiency with Microsoft Office
- High attention to detail and commitment to accuracy
Strongly Preferred
- Experience with Sage 300
- Experience with ERP and business management systems
- Experience with process improvement and administrative systems development
- Experience in fuel distribution, transportation, industrial, construction, agriculture, or related industries
Who Will Thrive in This Role?
We're looking for someone who:
- Takes pride in creating organized and efficient systems
- Is dependable and follows through on commitments
- Maintains professionalism and confidentiality
- Communicates clearly and respectfully
- Enjoys supporting a team and helping others succeed
- Approaches challenges with a positive, solution-focused mindset
- Is comfortable working in a growing business where continuous improvement is valued
Why Benson Oil?
Our Vision
To fuel the future of Interior BC, enriching life, industry, and the communities we serve.
Our Mission
To be the leading provider of dependable, quality petroleum products, delivering convenience and reliability to support the growth and prosperity of Interior BC.
Our Values
At Benson Oil, our values guide how we serve our customers, support our employees, and make decisions every day:
Integrity
We do what we say we will do. We are dependable, trustworthy, and follow through on our commitments.
Adaptability
We solve problems, embrace change, and continuously learn and improve.
Stability
We remain calm, reliable, and consistent. We stay the course, make thoughtful decisions, and provide dependability in an ever-changing world.
Humility
We ask questions, learn from our mistakes, seek opportunities to grow, and remain open to new ideas and perspectives.
We are looking for someone who brings organization, consistency, professionalism, and calm leadership to our office environment. The successful candidate will help create the dependable administrative systems that support our employees, customers, and future growth.
You enjoy creating order from complexity and take pride in building reliable systems and processes that help a team succeed.
Pay: $36.00-$42.00 per hour
Benefits:
- Casual dress
- Dental care
- On-site parking
- RRSP match
Work Location: In person
