Position Summary
The Event Coordinator is responsible for planning, organizing, and delivering all annual community events and special initiatives throughout the year. This role focuses on ensuring events are well-coordinated, professionally executed, and aligned with Community departmental goals, objectives and community needs.
The Event Coordinator will lead event planning activities, manage logistics, engage staff in preparation and execution and create a positive memorable experience for the Community.
The ideal candidate is highly organized, detail-oriented, comfortable working under tight deadlines, and skilled in coordinating diverse stakeholders.
Key Duties and Responsibilities:
- Plan, coordinate, and execute all annual community events and activities.
- Develop event concepts, timelines, work plans, and detailed schedules.
- Coordinate logistics, including venues, vendors, equipment, permits, and supplies.
- Ensure events are delivered efficiently, on time, and within scope.
- Oversee event setup, execution, and teardown
- Coordinate volunteer and internal staff support required for events.
- Assign roles and responsibilities to staff during events.
- Ensure all are informed of expectations, schedules, and event plans.
- Work collaboratively with all departments to support program and community objectives.
- Maintain clear communication with volunteers, staff, leadership, vendors, and partners.
- Support coordination of cross-departmental events and initiatives.
- Develop and manage event budgets.
- Track expenses and ensure expenditures remain within approved budgets.
- Maintain financial records and supporting documentation.
- Coordinate procurement of goods and services required for events.
- Support the annual and monthly event calendar.
- Track key milestones, deadlines, and deliverables.
- Maintain organized event records, files, and documentation.
- Conduct post-event evaluations to assess effectiveness and identify improvements.
- Provide updates and summaries to the Director of Operations as required.
- Maintain records of event activities and attendance.
- Other duties as required.
Qualifications
- Experience in event coordination or project coordination.
- Strong organizational and time-management skills.
- Excellent communication and interpersonal skills.
- Ability to manage multiple tasks and meet deadlines.
- Experience with budget tracking and administrative tasks.
- Proficiency with Microsoft Office 365.
Working Conditions:
- Full-time fixed term employment
- Primarily office-based environment
- May include occasional evenings and weekend for events or program support.
How to Apply
Apply by submitting your resume and cover letter detailing your relevant experience and interest in this role.
Cheam First Nation is an equal opportunity employer and is committed to fostering a respectful, inclusive, and culturally safe workplace. We welcome and encourage applications from all qualified individuals, including Indigenous Peoples, women, persons with disabilities, members of visible minorities, and persons of all sexual orientations and gender identities.
As an Indigenous organization, preference will be given to qualified Indigenous applicants (First Nations, Metis, and Inuit).
All applicants are encouraged to voluntarily self-identify in their application if they are a member of an equity-deserving group.
Thank you for your interest in joining our team at Cheam. We appreciate the time and effort you have taken to apply for this role.
Please note that only candidates selected for an interview will be contacted. We thank all applicants for their interest and encourage you to apply for the future opportunities that match your qualifications.
Pay: $20.00-$25.00 per hour
Application question(s):
- Are you First Nations, Metis, and Inuit?
- Are you a Cheam Band Member?
- Describe your experience in a similar role.
- Why do you want to work for Cheam?
Work Location: In person
