Job Summary
WORK HOURS: PART TIME hours (5 to 7 hours per day) 1 to 2 days per week (only as needed)
REQUIRED SKILLS: Independent application of organizational skills, excellent communicative and customer service skills and experience, accurate documenting skills, records archiving, experience with convening quasi-judicial meetings and related secretariat, familiarity and knowledge about the consent and subdivision application processes prescribed in the Planning Act and other Provincial and Federal Acts related to the Board’s operation, 80 wpm keyboard, general accounting. A rudimentary understanding the real estate transaction process and related legislation is an asset.
RESPONSIBILITIES & TASKS
The Board Administrator is responsible for managing the operation of the North Almaguin Planning Board (NAPB) and the administration, technical and clerical duties related to its consideration of consent and subdivision applications. This position is the key link of communication with the NAPBoard Member and also the Ministry of Municipal Affairs staff.
Consent and Subdivision Application Statutory Processing
- Receive and review applications for consent/subdivision according to Ministry of Municipal Affairs (MMA) requirements
- Process the consent / subdivision applications in consultation respective agencies and the Ministry of Municipal Affairs
- Statutory documentation (Notices of Meeting, Notices of Decision & correspondence to applicants)
- Be available for personal contact and telephone / email enquiries by prospective applicants
- Consult with the Board Members regarding applications and operating issues
- Keep the Consent Files complete and intact and prepare e-files for archives
- Manage the Certification Process
Operations Management
- Supervise the Administrative Clerk / Bookkeeper / Records Manager
- Monitor and report on the NAPB operating expenses toward updating processes for fiscal savings Oversee Charting of the Consent Application activity & Certification activity
- Consult with the Ministry of Municipal Affairs for fiscal grants
Document drafting (i.e. Bylaws, Correspondence to MMAH and agencies Ministers, etc)
Pay: $45.00-$75.00 per hour
Benefits:
- Casual dress
- Flexible schedule
- On-site parking
Work Location: In person
