Section: Accounting
Division: Financial Services
Department: Office of the Chief Administrative Officer
Initial Reporting Location: Tom Davies Square
Job Status: Permanent Position
Union Affiliation: CUPE 4705 Inside Unit
Hours of Work: 70 hours bi-weekly
Shift Work Required: No
Range of Pay: Group 12 - $35.12 to $44.31 per hour (subject to review*)
The start date will follow the selection process.
This position is eligible to work remotely on a full-time basis (Note: Must be able to report to a City of Greater Sudbury work location on short notice).
Main Function: Perform accounting and ERP functions required to maintain the general ledger and revenue and expenditure statements for all CGS funds including related entities.
Characteristic: Under the general supervision of the Co-ordinator of Accounting.
Duties:
1. Prepare detailed analyses, month end reconciliations and record journal entries as required for general ledger accounts. Follow up on and resolve unusual or long standing reconciling items.
2. Prepare year-end working papers and complete Financial Information Return (FIR) schedules as required.
3. Reconcile and submit revenue confirmation requests to organizations, provincial ministries and federal agencies that provide funding to CGS.
4. Deposit various payments to appropriate accounts.
5. Recommend revisions to accounting business processes and internal control procedures and implement same when approved.
6. Provide technical support to bookkeepers, analysts, Customer Service Clerks and operating departments.
7. Maintain log of numerical sequence of Accounts Payable cheques and ensure that all cheque numbers are accounted for.
8. Balance inventory and oversee periodic verification.
9. Train petty cash custodians for set up and closure of petty cash funds, as required. Conduct periodic inspections of petty cash boxes to ensure security is maintained.
10. Maintain the CGS chart of accounts by establishing new accounts and inactivating old ones.
11. Maintain PeopleSoft trees for purposes of financial reporting and budgeting.
12. Review process scheduler results and trouble shoot any system issues (ledger and sub-ledger postings).
13. Run maintenance utilities for BI, AR, AP, payroll and conversion journal postings to the general ledger.
14. Prepare and assist with financial, statistical and economic studies and reports, and financial policy, as required.
15. Relieve Senior Accountant during periods of vacation or absence.
16. Respond to section specific inquires from CGS staff.
17. Develop and maintain a thorough working knowledge of CGS’s Safety Manual and the applicable Provincial Legislation listed therein.
18. Perform other related duties as required.
Note: The above duties are representative of a typical position and are not to be construed as all inclusive.
Qualifications
Education and Training:
- Community College diploma in a related discipline (e.g. Accounting, Business Administration or related program).
- Enrolment in a University and accounting designation program considered an asset.
Experience:
- Over two and one-half (2½) up to and including five (5) years of related accounting experience.
Other Requirements:
- Knowledge of Public Sector Accounting Standards and municipal finance function.
- Knowledge of applicable legislation and related regulations.
- Knowledge of Enterprise Resource Planning software and PeopleSoft Financials an asset.
- Knowledge of accounting and internal control systems with particular knowledge in municipal finance.
- Knowledge of applicable CGS policies and procedures.
- Ability to accurately evaluate and analyze accounting data, identify accounting issues and provide appropriate solutions.
- Ability to plan, organize and prioritize tasks with attention to detailed work.
- Ability to maintain confidentiality, and exercise good judgment and discretion in dealing with confidential information.
- Ability to develop, recommend and implement new accounting business processes and internal controls.
- Demonstrate advanced ability related to microcomputer software and administrative systems in a Windows environment
(e.g. file maintenance, work processing, spreadsheet applications, information input and retrieval, etc.).
- Satisfactory health, attendance and former employment history.
- Excellent use of English; verbally and in writing.
- French verbal and written skills an asset.
- Must be physically capable of operating a vehicle safely, possess a valid driver’s licence, have an acceptable driving
record, and personal insurance coverage.
Competencies: (click to view)
Competency Library - Level 2 Proficiency (Individual Contributor)
Notice to Job Applicants: Definition of "Assets" on Job Postings — A number of Job Postings will contain items described as "assets" under the Qualifications heading. By way of definition, assets are qualifications which are not required but are deemed to enhance performance and therefore considered in the recruitment process.
This job is also being posted as a development opportunity. Should there be no fully qualified candidate for this position, a candidate who can be expected to meet the required qualifications within a reasonable period of time may be considered for this position as a development opportunity.
Development opportunity range of pay: $32.74 to $40.69 per hour (subject to review). The successful candidate will be paid at the reduced range until the minimum qualifications have been met.
- Subject to review: The group level and salary range are preliminary and will be confirmed following completion of the formal job evaluation review, in accordance with the City’s salary administration procedures.
