Coordinate the accurate counting, recording, reconciliation, and preparation of donations collected through regional events, mosque collections, campaigns, and other fundraising activities.
Ensure that cash, cheque, credit card, and other donation records are properly documented and submitted in accordance with Islamic Relief Canada’s financial policies and procedures.
Prepare and process regional deposits accurately and within the required timelines.
Maintain complete records of deposits, donation forms, collection reports, deposit slips, and supporting documentation.
Reconcile donation records with event reports, collection totals, donor information, and payment-processing records, and promptly investigate any discrepancies.
Manage and reconcile expenses charged to organizational credit cards, ensuring that receipts, invoices, business purposes, approvals, and supporting documents are submitted on time.
Track regional expenditures and maintain organized records of purchases, reimbursements, invoices, and credit card transactions.
Coordinate regularly with the Finance Department regarding deposits, donations, expenses, reimbursements, invoices, coding requirements, outstanding documentation, and financial discrepancies.
Follow up with regional staff and relevant stakeholders to obtain missing receipts, donation information, approvals, or other required financial documentation.
Support the Regional Fund Development Manager in monitoring regional budgets, event expenses, fundraising revenue, and financial reporting.
Ensure that all financial records and donor information are handled accurately, securely, and confidentially.
Follow all organizational policies relating to cash handling, financial controls, expense authorization, donor privacy, and fraud prevention.
