Join Our Team: Legacy Prairie Management
We are seeking a motivated, organized, and customer-focused Leasing and Collections Administrator. The ideal candidate is a hardworking team player who takes pride in fostering well-maintained, harmonious living environments.
Why join our team?
We're a dynamic and growing property management company that believes success starts with an exceptional team. We offer competitive salaries, comprehensive benefits, and a workplace culture that champions growth, collaboration, and innovation. From health and wellness programs to professional development opportunities, we’re committed to helping you thrive, both in and out of the office.
We’re more than just a place to work; we’re a community of passionate individuals who believe in making a difference, challenging the status quo, and having fun while doing it. Whether you're just starting your career or looking to take the next big step, you'll find the support, resources, and inspiration to build something truly meaningful.
Come grow with us and let’s build the future together. We're excited to welcome a dedicated professional who shares our commitment to quality housing and excellent service.
Key Responsibilities:
1. Leasing Administration:
Market Available Units
· Post ads on Facebook Marketplace and local community groups (e.g. Estevan, North Battleford)
Handle Inquiries & Showings
· Respond to leads same-day with professionalism and a link to our showing form
· Schedule showings promptly via Monday.com and update lead statuses (e.g. Scheduled, Made Contact, Lost Lead)
Process Applications & Leases
· Send application links and review submissions within one business day
· Verify applicant info, check income thresholds, and follow up for missing items
· Track deposits, generate lease agreements, and coordinate move-in logistics with site managers
Facilitate Lease Renewals
· Monitor and respond to lease renewal notifications
· Generate and dispatch updated lease agreements
2. Collections Administration
· Manages the full landlord–tenant enforcement process.
· Preparing RTDRS/ORT applications, serving documents, attending hearings, coordinating bailiff and court filings, advising staff on procedures, responding to case inquiries, and overseeing the transition of terminated tenant accounts to collections.
What You Bring
· Strong written communication and professionalism
· Comfort with CRM tools like Monday.com and Rent Manager (or the drive to learn them fast)
· A proactive mindset with same-day turnaround on tasks
· Ability to track multiple leads and deadlines without dropping the ball
This role is pivotal to our tenant experience and internal workflow. If you thrive on clear communication, process execution, and helping people feel at home—you’ll love it here.
Requirements:
· Proven experience in property or residential management (condo or multifamily) or a demonstrated ability to learn quickly and pursue relevant training.
· Strong communication and conflict resolution skills
· Ability to work independently and handle multiple responsibilities
· Proficiency with property management software and digital tools
Pay: $50,000.00-$55,000.00 per year
Benefits:
- Dental care
- Extended health care
- Flexible schedule
- On-site parking
- Paid time off
- Vision care
- Work from home
Work Location: In person
