About the Role
Rockridge Group is looking for an organized and detail-focused Construction Project Coordinator to support our excavation, demolition, trucking, and civil construction operations.
This is an office-based role focused on project administration, daily reporting, document control, job costing, bidding support, invoice verification, and coordination between field staff, project managers, estimators, subcontractors, and accounting.
This is not a senior Project Manager position. We need someone who is strong at keeping projects organized, documented, costed, and ready for billing.
Key Responsibilities
- Create and maintain project folders, job lists, permits, insurance documents, WCB clearances, BC One Call requests, and other required documentation.
- Set up projects in Sage 100 Contractor, SiteDocs, Connecteam, and internal tracking systems.
- Review BC Bid and other tender platforms for suitable opportunities.
- Track bid deadlines, mandatory site meetings, RFIs, and submission requirements.
- Review daily field reports for completeness, supporting photos, extras, delays, trucking, materials, and billable work.
- Follow up with operators and field staff for missing or incomplete information.
- Track project costs, including labour, equipment, trucking, subcontractors, rentals, materials, and dump fees.
- Review invoices, truck slips, dump tickets, receipts, and supporting documents for accuracy.
- Confirm costs are assigned to the correct job and identify items requiring billing or backcharges.
- Assist with scheduling, subcontractor coordination, project reminders, and communication between the field and office.
- Help ensure project costs and billable items do not fall through the cracks.
Qualifications
- Two or more years of experience in construction administration, project coordination, estimating support, job costing, or a related role.
- Construction, excavation, demolition, trucking, or civil experience is strongly preferred.
- Experience reviewing invoices, daily reports, truck slips, dump tickets, or subcontractor documentation.
- Strong Excel, Word, email, and digital filing skills.
- Experience with Sage 100 Contractor, SiteDocs, Connecteam, or BC Bid is an asset.
- Strong organization, communication, follow-up, and attention to detail.
- Comfortable working with field staff, suppliers, subcontractors, project managers, and accounting.
- Able to manage multiple projects and deadlines independently.
The Right Person
You are practical, dependable, and comfortable asking questions when information is missing. You understand that accurate paperwork, tickets, reports, and job costing directly affect project billing and profitability.
This position is approximately:
- 65% Construction Project Administration
- 35% Job Costing and Project Accounting Coordination
How to Apply
Please submit your résumé and briefly describe your experience with construction administration, project coordination, daily reporting, job costing, or invoice verification in your cover letter.
Pay: $54,000.00-$75,000.00 per year
Work Location: In person
