Executive Assistant
Location: GTA/ Office and on site role
Company: Plexcon Construction Inc.
Compensation: Competitive Salary + Performance Bonuses (Based on Experience)
Are you highly organized, resourceful, and able to thrive in a fast-paced environment where priorities change quickly and no two days are the same?
Plexcon Construction Inc. is seeking an Executive Assistant to become a key part of a rapidly growing construction, development, and investment company.
This is not a traditional administrative role.
You will serve as a key support person to company leadership, helping execute priorities, coordinate projects, manage communications, solve problems, and ensure important tasks are completed efficiently and on time.
The ideal candidate is sharp, proactive, highly organized, and capable of handling multiple responsibilities simultaneously while maintaining a high level of professionalism and attention to detail.
What You'll Be Doing
✔ Managing calendars, meetings, appointments, and travel arrangements
✔ Coordinating communications with employees, clients, consultants, vendors, subcontractors, and business partners
✔ Managing emails, scheduling, and follow-up communications
✔ Tracking tasks, deadlines, and action items to ensure nothing falls through the cracks
✔ Taking detailed notes during meetings and accurately documenting discussions, instructions, and decisions
✔ Conducting research and gathering information to support business decisions
✔ Preparing reports, presentations, spreadsheets, and executive summaries
✔ Organizing files, contracts, records, and company documentation
✔ Assisting with special projects and business initiatives as assigned
✔ Coordinating meetings, events, and executive priorities
✔ Helping identify issues, find solutions, and proactively remove obstacles before they become problems
✔ Handling a variety of business and administrative responsibilities in support of company operations
Who We're Looking For
Exceptionally organized and detail-oriented
Able to multitask effectively and manage numerous priorities simultaneously
✅ Highly responsive with a strong sense of urgency
✅ Excellent listener with the ability to quickly absorb information and accurately document instructions
✅ Able to prioritize tasks independently and adjust quickly as priorities change
✅ Comfortable working in a fast-paced, high-performance environment
✅ Able to remain calm, focused, and productive under pressure
✅ Strong problem-solving and critical-thinking abilities
✅ Resourceful and capable of finding solutions independently
✅ Professional, trustworthy, and able to maintain strict confidentiality
✅ Strong written and verbal communication skills
✅ Comfortable using Microsoft Office, Google Workspace, AI tools, CRM systems, and modern business software
✅ Able to take ownership of tasks and follow through until completion
✅ Capable of working with multiple interruptions, competing deadlines, and changing priorities without losing focus
✅ Performance-driven, accountable, and committed to excellence
Bonus Qualifications (Assets, Not Requirements)
- Executive Assistant experience
- Operations, project coordination, or administrative experience
- Construction, real estate, development, or business-related experience
- Experience supporting senior executives, business owners, or leadership teams
- Familiarity with CRM systems, project management software, or business administration tools
We are willing to train the right candidate. We value intelligence, organization, initiative, and work ethic more than industry-specific experience.
Why Join Plexcon Construction?
Work directly with company leadership
Opportunity for significant professional growth and advancement
Exposure to construction, development, real estate, and investment projects
Be part of a rapidly growing company with ambitious goals
Gain hands-on experience across multiple areas of business operations
About Plexcon Construction Inc.
Plexcon Construction Inc. is a growing construction, development, and investment company involved in residential, commercial, hospitality, and real estate projects throughout Canada and the United States.
If you're ambitious, organized, proactive, and excited by the opportunity to work directly with leadership while helping build and grow a dynamic company, we would love to hear from you.
Please submit your resume along with a brief cover letter explaining why you believe you would excel in this role.
Plexcon Construction Inc. is committed to providing equal employment opportunities to all qualified applicants.
Pay: $60,000.00-$80,000.00 per year
Benefits:
Work Location: In person
