Job Title: Office Administrative Assistant
Job Summary: Prepares correspondence, reports, statements and other material, operate office equipment, answer telephones, schedule appointments and perform clerical duties of a general nature according to established procedures. Assistant all RN consultants, Office Staff and Management as required.
Reports to: Controller of Finance and Administration.
Duties & Responsibilities:
- Photocopy and collate documents for distribution, mailing, filing.
- Maintain and prepare reports from manual or electronic files, inventories, mailing lists and databases.
- Sort, process and verify applications, file payroll timesheets.
- Provides support to company nurses ie filing, typing, emailing, texting, etc.
- Provides typing support to staff members as required. Operates a variety of office equipment i.e. computers, printers, copiers, facsimile.
- Attends office meetings and makes notes.
- Compiles payroll timesheets with appropriate schedule changes and helps check payroll entries.
- Helps Residential Managers with files, typing, keeping track of records.
- Making up and completing lists of repairs outstanding for residential homes.
- Assist in payroll data inputting functions.
- Assist Controller of Company with maintaining computer files, filing, typing of letters, update reports and other duties as assigned by Controller.
- Help with keeping the office filing up to date
- Help clean out storage room and send old boxes store to outside storage or scan
- Helps with training set ups
- Helps with the start-up/end of the day routines
- Maintain kitchen waste and recycling bins by emptying them regularly.
- Help maintain kitchen cleanliness by loading and unloading the dishwasher daily.
- Assist in Sharevision duties and up keeps
- Organizes Birthday listings, cards, etc
- Submits Criminal Record Check forms
- Performs other related duties as assigned
Qualifications, Job Skills and Abilities:
Completion of post-secondary schooling, or the equivalent educational and experience is required for this position. At least six months’ previous office experience is required.
- Ability to communicate effectively orally and in writing.
- Ability to organize work and carry out the duties of the position with independence.
- Computer skills especially related to use of office programs.
- Proficient organization, time and general management skills.
- Ability to operate telephone switchboard and other office equipment.
Additional Information:
Normal office job with some limited exposure to demanding telephone callers or in person visitors. There are some lifting and moving of office supplies in and around the office. This position is often subject to the pressures of payroll/Ministry deadlines.
Job Types: Permanent, Full-time
Pay: $24.00-$27.00 per hour
Benefits:
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Vision care
Flexible language requirement:
Ability to commute/relocate:
- Burnaby, BC: reliably commute or plan to relocate before starting work (required)
Education:
- Secondary School (required)
Work Location: In person
