NS Modular delivers a comprehensive suite of services, providing expertise and integrated solutions from project concept, procurement through fabrication, assembly, and construction. NS Modular’s purpose-built facility supports every phase of industrial project execution, with a foundation built on safety and a commitment driven by quality.
NS Modular is growing, and we're on the lookout for a passionate, detail-driven Document Control, whose primary responsibility is to ensure all company documentation remains accurate, secure, and fully traceable throughout its lifecycle. This includes maintaining strict quality and site safety compliance to prevent costly field errors or operational delays. NS Modular is a proud Alberta-based company within the Northern Strands Group of Companies, known for our innovation, integrity, and deep ties to the communities we serve.
Northern Strands Group of Companies consists of Northern Strands, Fortis Mining, Engineering, & Manufacturing, Certified Sales & Rentals, and NS Modular comprising divisions ranging from rigging/lifting products, fall protection, suspended access, agri-business field services, electrical services, and safety training to mining site services, fabrication, rentals, repairs, testing and recertification, assembly, and storage and preservation. This diversity provides an exciting environment with the opportunity to work with our employees and managers in every division. We are proudly Canadian, and globally capable.
Why You’ll Love Working Here
- Collaboration – complementary Group of Companies servicing the mining and construction industries
- Innovation– if it doesn’t exist, we will engineer and manufacture it
- Excellence – be a part of an industry leader in quality, safety, & integrity
- Culture – a diverse team that values collaboration, innovation, and community
What You’ll Be Doing
- Document Lifecycle
- Establish, maintain, and manage document control processes in accordance with organizational standards and client requirements
- Control the full document lifecycle, including: - Document creation and intake
- Review and approval workflows
- Revision and version control
- Transmittal and distribution
- Final close‑out and archiving
- Ensure only current, approved documents are issued, used, and stored
- Track document status and revisions to prevent use of superseded information
- Maintain accurate, up‑to‑date document registers, metadata, and logs
- Transmittals & Document Distribution
- Prepare, issue, and track document transmittals to internal teams, clients, and external stakeholders
- Maintain inbound and outbound transmittal logs and confirmation of receipt
- Ensure traceability of document exchanges and approval
- Manage deadlines for document submissions, reviews, and client responses
- Quality Assurance & Compliance
- Perform quality checks on documentation to ensure: - Correct formatting, numbering, and naming conventions
- Accurate metadata and revision history
- Compliance with project, regulatory, and client standards
- Support audits, quality reviews, and verification activities related to document control
- Ensure compliance with contractual document control requirements
- Identify gaps, inconsistencies, and risks related to document management and recommend corrective actions
- Project & Administrative Support
- Support project deliverables by formatting, editing, and proofreading documents
- Coordinate and support project meetings (where requested)
- Manage and track Requests for Information (RFIs) and other project correspondence
- Assist with project start‑up and close‑out activities, including document handover packages
- Coordination & Stakeholder Support
- Act as a central point of contact for document‑related inquiries
- Liaise with project teams, clients, vendors, and subcontractors regarding document control requirements
- Provide guidance and support to engineers, project managers, and support staff on document control procedures and NS Modular standards
- Maintain professional communication with internal and external stakeholders
- Continuous Improvement & Training
- Provide training and onboarding support to project teams on document control systems and processes
- Contribute to the development and improvement of document control standards, templates, and procedures
- Identify opportunities to improve efficiency, consistency, and quality within document control activities
- Share best practices and lessons learned across projects
- Health & Safety
- Promote and support a culture of safety and compliance within all project activities
- Ensure documentation supports health, safety, environmental, and regulatory requirements where applicable
What You Bring to the Table
- Post‑secondary education in a related field, or equivalent combination of education and experience
- Minimum 5 years of experience in document control within engineering, construction, industrial, or project‑based environments
- Experience in a consulting engineering or heavy industrial environment is an asset
- Proven experience managing large volumes of technical documentation
- Strong understanding of document control processes, standards, and best practices
- Understanding of the project lifecycle, project management and project services fundamentals
Experience with EDMS platforms (e.g., SharePoint, ProjectWise, ACC, others)
- Proficient in Adobe Acrobat Professional
- Proficiency in Microsoft Office 365 applications (e.g., Word, Excel, Outlook)
- Ability to work independently and manage multiple projects simultaneously
- Strong organizational skills with attention to detail
- Strong time-management skills
- Strong interpersonal skills
- Strong ability to communicate effectively in English, both verbally and in writing
- Ability to handle competing priorities simultaneously; work well under pressure with time-sensitive deadlines
- Strong problem identification and resolution skills
- Ability to work independently and in a team environment
- Possess a positive and professional attitude, set a high standard, and convey professionalism at all times
- Any valid safety-related training certificates would be considered an asset (i.e., WHMIS, forklift, fall protection, etc.)
- Any equivalent combination of training, education, and experience that provides the required skills, knowledge, and abilities
What We Offer
- Support in your career development aspirations
- Access to courses, certifications, and training programs
- Mentorship opportunities with experienced professionals and journeypersons
- Discover pathways for advancement within Northern Strands Group of Companies
- Health and Wellness
- Employee group benefits including health, dental, vision, and life insurance
- Employee perks including wellness and fitness membership discounts
- 24/7 access to free short-term counselling services through our Employee & Family Assistance Program
- An inclusive culture that values innovation, safety, and continuous learning
- Team building events and community fundraisers
- Commitment to diversity, equity, and inclusion
Northern Strands Group of Companies is an equal opportunity employer.
We thank all applicants, however only those selected to continue the recruitment process will be contacted.
