REAL ESTATE ASSISTANT – COMMERCIAL REAL ESTATE
Vaughan, Ontario | Permanent, Full-Time | Monday to Friday
About the Opportunity
A busy and growing Commercial Real Estate Team in the Vaughan area is seeking a professional, energetic and highly organized Real Estate Assistant to work directly with a Commercial Real Estate Broker and his Team.
Our Team specializes in the sale and leasing of **Industrial Buildings & Units, Commercial Retail Properties, Office Suites and Land** throughout the Greater Toronto Area.
We are looking for someone who is detail-oriented, proactive, comfortable with technology and eager to learn and contribute to the success and growth of the Team.
Key Responsibilities
· Provide administrative and organizational support to the Broker and Team.
· Answer phone calls and emails and communicate professionally with clients, prospects and real estate professionals.
· Assist with preparing and organizing pre- and post-transaction documents, offers, listings, waivers, amendments and related paperwork.
· Maintain accurate transaction files and handle confidential information, including legal, FINTRAC, deposits, and personal information.
· Maintain the CRM and contact database and assist with email, text and telephone follow-up.
· Create and maintain Excel spreadsheets and reports tracking property inventory, sales progress and market activity.
· Assist with digital marketing and social media, including Instagram, Facebook/Meta, YouTube and other platforms.
· Assist with commercial real estate research, data entry, light bookkeeping and general office administration.
· Use Microsoft Copilot, AI and other technology tools to improve organization and efficiency.
Qualifications
· Fluent English, both oral and written, with strong interpersonal and communication skills.
· Proficient in Microsoft Excel, Word, Outlook, PowerPoint and PDF.
· Highly organized, detail-oriented and able to multitask and meet deadlines.
· Professional, dependable, discreet and comfortable handling confidential information.
· Proactive, technology-minded and willing to learn new systems and processes.
· Previous legal or commercial or pre-construction real estate experience is an asset.
· Experience with TRREB, MLS, WebForms, DocuSign, CRM systems, RECO/TRESA or FINTRAC is an asset.
· Digital marketing and social media experience is an asset.
· Mandarin speaking and/or reading is a strong asset.
· Why Join Our Team?
This is an opportunity to work directly with a Commercial Real Estate Broker and gain practical experience across Industrial, Retail, Office and Land transactions, as well as commercial development, marketing, client relations and real estate technology.
The successful candidate will become an important member of the Team and have the opportunity to take on increasing responsibility as the business grows.
Experience
Previous legal or commercial real estate or administrative experience is preferred; however, the right candidate with the right attitude, work ethic, professionalism and willingness to learn will be considered.
Job Type: Permanent, Full-Time
Schedule: Monday to Friday
Pay: $20.00-$25.00 per hour
Work Location: In person
