Boathouse currently has an exciting opportunity for a Administrative Assistant candidate for our Buying department in the ladies wear department. This is an entry-level role perfect for fashion enthusiasts or emerging talents eager to learn the full design process in a fast-paced, creative environment. This is an in office position in St Catharines, ON.
Key functions:
- Responding to emails- You will receive emails from Vendors and co-workers must respond in a timely manner. Never delete emails, this keeps a stead record of issues and how they were dealt with.
- Shipping Approvals- On a daily basis you will receive call outs for POS that are ready to be shipped; these requests come from Director of Logistics and Logistics Coordinator. The buyers advise what is approved to ship and Buying assistant or Administrative Assistant will communicate back to the email.
- Every email regarding shipping must be addressed on the day of. Approving packing slips and modifying on Retail1 when necessary. Shipping out short shipment notices.
- Price checks- Accounts payable provides Buying Assistant or Administrative Assistant with price discrepancies that are received in billing. Through OCS, emails, and catalogues you confirm the proper cost.
- Past cancels/ chases- Every week using the On Order report you are to follow up with Vendors on outstanding product that has not reached our warehouse and submit it to the Director of Brand. Use the In Transit report, emails, and Retail to confirm the information prior to emailing the vendor or buyers. Requesting status/ ETA for PO’s when past cancel.
- Commodity charts and layout orders to support the Buyers- These are organized by class, by season, style descriptions etc.
- Order confirmation (bookings)- With every order that is sent to a vendor, an OC is sent back confirming what has been placed in detail. Review this in a timely manner so any discrepancies can be worked out prior to start ship.
- Preparing for Appointment/Calendar- Check work calendar every day to know what is going on. Any appointments or deadlines should be in the calendar and always invite Director to it so she knows what is going on. Booking meeting rooms will also be required.
- Maintaining/ Organizing Office- Make sure cubbies and filing cabinets are kept organized alphabetically every season. This happens with every booking season multiple times. It will help you be more organized. Director will request when heading into a new season that you file old seasons by vendor in her cabinets and sometimes will require her cubbies relabeled.
- Packages- Retrieve incoming packages and deliver to Buyer. Shipping and receiving packages.
- Vendor Compliance- Sending compliance manual and forums to new vendors
- Product Development- Helping with product development when asked (hanging items/ taking photos/ shipping out items/tagging items and organization)
- Assisting with coordinating with the Marketing team on projects relating to both branded and private label.
- Product Development- Assisting with documents such as costing documents, cover letters, shipping charts ect.
- Product Development – Assisting with all shipping documents and packing lists.
- Product Development- Organizing PP, production, marketing and shipment samples.
What we offer:
- Competitive salary and benefits package (eligible after 6 months in the role)
- Mentorship and professional development in a creative studio environment
- Hands-on experience working directly with senior designers on real collections
- Amazing employee discount, 40% off Brand apparel, and 50% off Exclusive apparel.
If you live and breathe fashion, love turning ideas into tangible creations, and want to grow your career in design, we’d love to meet you!
Job Types: Full-time, Permanent
Pay: $50,000.00-$55,000.00 per year
Benefits:
- Dental care
- Extended health care
- Paid time off
Experience:
- Fashion retail: 1 year (preferred)
- Administrative: 1 year (preferred)
- Ladieswear: 1 year (preferred)
Work Location: In person
