Edmonton Catholic Schools is a large urban school division whose mission is to provide a Catholic education that inspires students to learn and that prepares them to live fully and to serve God in one another. The Division is comprised of over 50,000 students and over 5,500 employees in 95 schools plus other sites.
Requisition ID: 11604
Hours Per Week: 35
Position: Existing
FTE: 1
Department: Division Monitoring
No Months Per Year: 12
Position Status: Permanent
Employee Group: OOS
Rate of Pay: $76,600 - $95,800
Posting Closing Date: 7/24/26
The department of Division Monitoring at Edmonton Catholic Schools is seeking an Access and Privacy Coordinator to join their team ! Successful candidate will provide support in the administration of access to information requests and privacy compliance activities in accordance with applicable legislation. Working under the direction of the Manager, Student Records and Information Management, this position provides direct operational support for the Access and Privacy Specialist in processing access to information requests, supporting privacy compliance activities, maintaining program documentation, and providing guidance and training to Division staff. This position contributes to the Division’s commitment to protecting personal information, ensuring legislative compliance, and promoting transparency and accountability.
RESPONSIBILITIES
Support Access to Information and Privacy Compliance
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Coordinate and support the processing of formal and informal access to information requests, including retrieving responsive records, estimating fees, collecting fees, and preparing records for disclosure in accordance with legislation;
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Maintain accurate records and tracking systems for all access to information requests, including timelines, consultations, and reporting requirements;
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Conduct preliminary reviews of records and identify potential privacy, confidentiality, or disclosure concerns for further review by the Access and Privacy Specialist;
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Assist in responding to privacy breaches and complaints, including documentation, tracking, and follow-up activities;
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Provide research support by reviewing legislation, Office of the Information and Privacy Commissioner of Alberta (OIPC) orders, and best practices to help support and inform responses and recommendations;
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Provide direct operational support to the Access and Privacy Specialist, including coordinating workflow, documentation, and file management activities to support service continuity during absences.
Support Privacy Compliance and Framework
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Assist in the development, maintenance, and implementation of privacy procedures and standards;
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Support the development of tools and documentation, including Privacy Impact Assessments (PIAs), and Risk assessments;
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Assist in monitoring compliance activities, identifying procedural issues, and recommending improvements to support consistent application of access and privacy practices across the Division;
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Participate in privacy breach response activities through documentation, coordination, follow-up, and records management, escalating complex matters to the Access and Privacy Specialist.
Facilitate Communication and Consultation
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Provide first-level guidance and procedural support to Division staff regarding access to information processes and privacy requirements;
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Assist in developing and delivering communication, training programs, presentations, and resource materials to support consistent application of access and privacy practices across the Division;
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Support updates to internal and external resources, including SharePoint and Division website content;
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Assist in responding to general inquiries from staff and the public regarding access and privacy matters.
QUALIFICATIONS
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Diploma in Public Administration, Information Management, Business Administration, or a related field. A degree may be considered an asset.;
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3 years of related experience in privacy, access to information, records management, compliance, or a related field;
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Working knowledge of the Protection of Privacy Act (POPA), and the Access to Information Act (ATIA);
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Understanding of the Alberta Student Record Regulation and the Alberta Education Act;
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Working knowledge of privacy management frameworks, information governance principles, records management practices, and legislative compliance requirements;
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Understanding of digital student records systems (PASI and PowerSchool);
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Understanding of project management principles;
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Understanding of presentation development and delivery techniques;
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General knowledge of the Division’s operations and business and general understanding of the Division’s mission and vision in a faith-based environment;
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Knowledge of workplace safety and awareness of Occupational Health and Safety regulations;
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Knowledge and alignment with the Division's administrative procedures.
SKILLS & COMPETENCIES
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Reviews records and identifies privacy, confidentiality, disclosure, and compliance considerations by applying relevant legislation, policies, procedures, and guidelines, while exercising sound judgment and recognizing when issues require escalation;
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Demonstrates integrity, professionalism, and a strong commitment to ethical principles, maintaining confidentiality and ensuring accurate records, compliance requirements, and deadlines are met;
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Provides responsive, accurate, and timely guidance on access and privacy processes, requirements, and procedures, clearly communicating complex information to diverse audiences through effective written and verbal communication;
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Builds collaborative relationships with applicants, staff, and external stakeholders by delivering strong customer service, practical support, and stakeholder-focused solutions;
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Applies strong analytical and problem-solving skills to assess information, identify issues, recommend solutions, and contribute to continuous improvement initiatives;
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Demonstrates strong organizational and time-management skills, effectively balancing multiple priorities and adapting to changing circumstances with flexibility and resilience in a fast-paced environment;
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Proficient in reporting databases and Microsoft applications, with a high level of attention to detail and accuracy;
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Works effectively both independently and as part of a team, demonstrating initiative, accountability, ownership of assigned responsibilities, and a commitment to continuous learning and professional development.
What we offer:
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Make a real difference: Your expertise directly impacts the success of the division’s administrators, teachers, students, and parents.
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Be part of a dynamic team: Be part of a collaborative team that works with many diverse groups and builds meaningful connections.
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Continuous learning: Embrace new technologies and challenges, growing your technical skillset through provided training opportunities.
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100% employer-paid benefits, including: Health, Vision, and Dental.
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A Health/Wellness Spending Account.
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EFAP – Employee and Family Assistance Program.
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Paid Time Off, including vacation time, personal days, and Christmas break.
- Additional Paid Time Off (PTO) – Personal Days.
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7-hour workdays, 35 hours per week for a 1.0 FTE.
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Competitive salary and pension.
Edmonton Catholic Schools is committed to maintaining a respectful and inclusive workplace that welcomes and values candidates from diverse backgrounds. We hire employees of all faiths for non-teacher positions.
As a Catholic School Division receiving public funding, our schools and departments are imbued with our Catholic Faith. Candidates are expected to exhibit respect and sensitivity towards our Catholic beliefs and practices embraced by both students and staff.
Edmonton Catholic Schools offers a comprehensive benefits program based on contract status as part of its total compensation package.
Before employment, successful candidates will be required to submit a Police Information Check and Intervention Record Check dated within six months of hiring.
Due to the high volume of applications received, only qualified candidates who are shortlisted will be contacted.
