1 ROLE
We are seeking a motivated engineering candidate with 3-5 years of relevant industry-related experience wanting to gain experience in a small consulting firm environment. The candidate should have or be actively pursuing their P.Eng. license with Professional Engineers Ontario (PEO) or a similar designation. The position includes independent work, client-facing work, technical delivery and quick turnaround times with high-quality expectations and sometimes minimal instructions.
2 REPORTING, SUPERVISION AND PROFESSIONAL DEVELOPMENT2.1 Supervision
The Employee reports to and works under the direction of the President. The Employee works independently on assigned coordination tasks and is expected to manage their own workload against agreed deadlines.
3 KEY RESPONSIBILITIES
3.1 Project Delivery
● Be responsible for the day-to-day successful execution of contracted engineering, procurement and construction scope in the areas of performance and execution, planning, schedule, quality, contractual compliance, safety and client satisfaction.
● Coordinate and integrate the activities associated with the engineering, procurement, construction and execution of assigned projects
● Maintain milestone and deliverable registers; track design and other relevant milestones and keep project schedules current.
● Log, track and route requests for information, submittals and other items across multiple contracts; chase open items through to closure.
● Draft and circulate meeting agendas, minutes and action logs for program and contract meetings.
● Coordinate reviewer comment cycles; maintain complete and current comment registers.
● Support field investigation coordination, including geotechnical, hydrogeological and subsurface utility engineering work: maintain progress tables, track deliverables and route information requests.
● Maintain interdependency registers across related projects and contracts.
● Support the President in tracking progress, budgets and resource allocation, and in monitoring timelines and identifying potential delays for the President’s decision.
3.2 Document and Records Control
● Maintain a clean, consistent file taxonomy and version control in SharePoint and OneDrive.
● Maintain project records to a standard that supports audit and access-to-information requests by municipal clients.
● Set up project folders, templates and document structures at project start-up.
● Develop and maintain standard templates, trackers and registers, and keep them current as processes change.
● Maintain drawing and report revision control; confirm current revisions are in circulation and superseded versions are withdrawn.
● Maintain submittal, transmittal and change logs across active contracts.
● Use Bluebeam and other digital tools for document review, markup and collaboration.
● Apply client and prime consultant document control conventions, including numbering, transmittals and submittal logs, where these are prescribed by contract.
3.3 Engineering Support
● Review and interpret drawings, schematics and specifications to support coordination, and identify discrepancies.
● Assist in developing and maintaining project schedules using Microsoft Project or equivalent tools.
● Assist in the preparation and updating of quantity take-offs and cost estimates.
● Support procurement and tendering activities, including assembling packages, tracking addenda and maintaining bid registers.
● Attend site meetings and field visits in an observational and coordination capacity, and record outcomes.
● Support and lead technical presentations, meetings and client interactions as required.
3.4 Business Development
● Lead team efforts for proposal development and marketing.
● Promote Gan Consulting Group through client interactions.
● Maintain target client and target municipality lists.
● Monitor procurement portals for relevant opportunities and prepare summaries for the President’s bid or no-bid decision.
● Proposal development, proposal preparation and compilation. Assemble proposal packages from templates, including CVs, references and representative project sheets, with formatting and quality control. Complete reviews of submissions for compliance with evaluation criteria.
● Track proposal deadlines, submission requirements and mandatory forms.
● Support business development and continuous service improvement.
3.5 Finance and Operations Support
● Maintain accurate daily time and expense records by project, task and client, in the form and within the timelines required by GCG.
● Support monthly invoicing preparation and accounts receivable follow-up.
● Support cost tracking and job costing against project budgets, and prepare routine monthly reporting for the President’s review.
3.6 Contract Administration
● Maintain contract administration files for each active construction contract, including correspondence logs, site instruction registers and change registers.
● Log, distribute and track requests for information, shop drawings and submittals; monitor turnaround against contractual review periods and escalate overdue items.
● Prepare draft site instructions, contemplated change notices and change order documentation for the President’s review and issuance.
● Maintain quantity and progress records, and assemble supporting documentation for progress payment certificates for the President’s certification.
● Track contract milestones, substantial performance dates, publication requirements, lien periods and holdback release timing, and bring upcoming dates to the President’s attention for confirmation.
● Maintain registers of claims, delay notifications and extension of time requests, recording dates of receipt and response.
● Compile and circulate progress meeting agendas, minutes and outstanding action registers.
● Assemble contract closeout documentation, including as-recorded drawings, warranties, operations and maintenance manuals, and certificates.
3.7 Site Inspection and Field Observation
● Attend site to observe and record the progress of the work and its general conformance with the contract documents, and report observations.
● Prepare daily and weekly field reports recording date, weather, contractor forces and equipment on site, work performed and locations, quantities observed, visitors, and any deficiency or non-conformance noted.
● Take, date and catalogue site photographs, indexed by contract and location.
● Record quantities of work in place to support the review of progress payment applications.
● Record apparent deficiencies and non-conforming work, and maintain the deficiency list through to closeout.
● Observe and record materials testing and inspection activities carried out by others; collect, review for completeness and file the resulting test reports.
● Confirm that inspection and hold points identified in the contract documents are recorded as they occur.
● Record any instruction given on site by the owner, prime consultant or others.
3.7 Condition Assessment Support
● Coordinate scheduling, notification and site access for condition assessment field programs, including CCTV inspection, laser profiling, acoustic and electromagnetic testing, entry surveys and other in-service and out-of-service inspections performed by specialist vendors.
● Maintain inspection schedules, asset lists and access requirements; coordinate with client operations staff for isolations, bypasses and entry arrangements carried out by others.
● Receive, catalogue and quality check inspection deliverables, including video, imagery, logs and coding data, and confirm completeness against the agreed scope.
● Maintain defect coding registers and support the compilation of condition data against recognized coding standards.
● Assemble condition data into summary tables, figures and draft report sections and undertake technical review, summarize findings and prepare recommendations.
● Track deliverable status, revisions and vendor invoicing against the assessment program.
● Maintain the file structure and chain of custody for inspection records so they remain retrievable for future rehabilitation design.
3.8 Asset Management Support
● Maintain asset inventories and registers, including attributes such as material, diameter, age, installation date, and date and result of last inspection.
● Compile condition and performance data into asset registers to support risk and prioritization analyses.
● Support the preparation of likelihood-of-failure and consequence-of-failure scoring tables and renewal prioritization matrices.
● Maintain rehabilitation and renewal candidate lists, and track candidates through planning, design and construction stages.
● Assemble unit rate, lifecycle cost and historical project cost information to support cost estimating and capital forecasting.
● Support the preparation of asset management plan sections, capital forecast tables and figures for client deliverables.
● Maintain version control and data lineage for asset datasets so that analyses can be reproduced and defended on review.
● Coordinate data exchange with client geographic information and works management systems in accordance with the client’s data handling requirements.
4 QUALIFICATIONS
4.1 Required
● A bachelor’s degree in civil, environmental or infrastructure engineering, or an engineering technology diploma with 3-5 years of relevant industry-related experience.
● Where applicable, registration with Professional Engineers Ontario as an applicant for licensure, maintained in good standing.
● Excellent written English and a professional, polished correspondence style.
● High self-motivation, growth mindset and comfort operating with evolving priorities in a fast-paced environment with minimal supervision.
● Strong organization and follow-through: deadlines tracked and loops closed without prompting.
● Proficient experience using GIS and CAD software, along with advanced levels using Microsoft Access and Excel and the Microsoft 365 suite of software.
● Discretion and reliability in handling client correspondence and confidential business information.
● Strong customer service skills with a genuine commitment to delivering excellent quality of work.
● Proven ability to learn new technical skills and software platforms quickly.
● Legal entitlement to work in Canada.
● A valid Ontario driver’s licence and access to a vehicle, or a reliable means of attending sites in the Greater Toronto Area.
● Willingness to travel within Ontario for project-related work.
● Ability to satisfy any criminal record check, driver’s abstract or security screening required by a client or prime consultant as a condition of site or system access.
4.2 Preferred
● Interest or experience in municipal water and wastewater infrastructure.
● Familiarity with RFIs, deliverable registers and consulting project workflows.
● Previous experience at an engineering, architecture, construction or infrastructure firm.
● Familiarity with field investigation work or condition assessment.
● Drawing interpretation and basic CAD (AutoCAD and Microstation), GIS or graphics redlining skills.
● Familiarity with scheduling, quantity take-off or cost estimating.
● Working knowledge of Bluebeam.
● Exposure to scheduling tools such as Microsoft Project or Primavera P6.
● Familiarity with municipal records, permitting or GIS systems.
5 WORK ENVIRONMENT
● Primarily office-based work in a remote home office in Ontario.
● Occasional attendance at client offices, municipal facilities, project sites and other co-working spaces or office locations within the Greater Toronto Area and surrounding regions.
● Site attendance as required, including active construction sites for the purposes of site inspection, noting observations, monitoring activities and reporting.
● Personal protective equipment is issued by GCG, or reimbursed against the stated allowance, and must be worn as required.
● Occasional work outside regular hours may be required to meet client deadlines.
● Travel between work locations in the course of employment, including within Ontario.
● This is a demanding role. You will be expected to take initiative, learn from critical feedback, manage competing priorities, maintain high standards under pressure and deliver excellent customer service.
Pay: $25.00-$40.00 per hour
Benefits:
- Mileage reimbursement
- Paid time off
- Work from home
Location:
- Greater Toronto Area, ON (required)
Work Location: Hybrid remote in Greater Toronto Area, ON
