Administrative Assistant / Office Administrator Kozeyah Interiors & Drywall — Sudbury, Ontario Job Type: Part-time with opportunity for full-time Hours: Approximately 20 hours per week to start Schedule: Monday to Friday, generally between 8:00 AM and 5:00 PM Compensation: Based on experience and qualifications About Us Kozeyah Interiors & Drywall is a growing drywall and interior construction company serving Sudbury and surrounding areas. As our company continues to expand, we are looking for an organized, motivated and professional Administrative Assistant / Office Administrator to help us build and maintain the administrative systems necessary to support our continued growth. This position is ideal for someone who wants more than a basic office job and is interested in becoming an important part of a growing construction company.
About the Position The successful candidate will work primarily from our office/shop and assist with the day-to-day administrative, bookkeeping, scheduling and operational needs of the business. The owner will continue to handle estimating, sales and customer relations. This position will focus on keeping the administrative side of the company organized, accurate and up to date. The position will initially be approximately 20 hours per week, with the opportunity to transition into full-time employment as the company continues to grow. Responsibilities Administrative Duties - General office administration - Data entry - Filing and document organization - Maintaining digital and physical records - Organizing invoices, receipts and company documentation - Preparing and organizing paperwork - Tracking incoming and outgoing documentation - General correspondence and administrative follow-up - Maintaining a clean and organized office environment Bookkeeping & Accounting Support - Entering transactions and expenses - Tracking company expenses - Organizing receipts and invoices - Assisting with accounts payable and receivable - Assisting with payroll preparation - Assisting with tax and government remittances - Maintaining accurate financial records - Working with QuickBooks and/or Sage 50 - Preparing organized information for the owner and accounting professionals Scheduling & Operations - Maintaining and updating the company schedule - Coordinating employee and crew schedules - Tracking upcoming projects - Monitoring project timelines - Assisting with material and delivery coordination - Recording job progress - Following up on outstanding administrative items - Helping ensure projects remain organized and properly scheduled Marketing & Business Support - Assisting with social media administration - Maintaining company marketing materials - Helping organize promotional activities - Updating basic online business information - Assisting with customer and project documentation - Supporting the professional presentation of the company Qualifications Required - Basic computer experience - Comfortable using email and standard office software - Strong organizational skills - Ability to communicate professionally - Ability to handle confidential information - Strong attention to detail - Reliable and punctual - Ability to work independently and prioritize multiple tasks Preferred / Assets Experience with any of the following is considered an asset: - QuickBooks - Sage 50 - Bookkeeping - Payroll - Accounting - Construction administration - Scheduling - Office administration - Job costing - Customer service - Marketing and social media Construction industry experience is not required. We are willing to train the right candidate on our systems and procedures. The Person We're Looking For We're looking for someone who is: - Organized and detail-oriented - Professional and presentable - Positive and energetic - Reliable and accountable - Comfortable learning new systems - Open-minded and easily teachable - Able to take direction - Comfortable eventually working independently - Interested in taking initiative - Interested in growing with a company You don't need to know everything coming into this position. We can teach you how we operate. What we need is someone who is willing to learn, take responsibility and become dependable within the role. Training & Growth Opportunity The successful candidate will receive training on our company's administrative procedures, scheduling systems, documentation, bookkeeping processes and operational requirements. As the company continues to grow, there is potential for this position to develop into a larger role, including: Administrative Assistant → Office Administrator → Administrative/Operations Coordinator → Office & Operations Manager We are looking for someone who wants to grow alongside the company and take on additional responsibility over time. Professional Expectations Because this position works directly within our office and may involve communication with employees, suppliers, contractors and customers, professionalism is extremely important. The successful candidate will be expected to: - Communicate professionally - Complete work accurately - Meet deadlines - Maintain confidentiality - Follow established procedures - Take ownership of assigned responsibilities - Ask questions when clarification is needed - Maintain a professional appearance Professional attire is required during working hours. Why Join Kozeyah Interiors & Drywall? This is an opportunity to work directly with the owner of a growing construction company and gain experience in: - Business administration - Construction operations - Bookkeeping - Payroll - Scheduling - Job costing - Marketing - Customer service - Employee coordination - Business operations and growth If you're looking for a position where you can learn, contribute and grow into a larger role, we'd like to hear from you. How to Apply Please submit your resume and cover letter through Indeed. In your cover letter, tell us a little about yourself, your previous experience, and why you believe you would be a good fit for Kozeyah Interiors & Drywall. Applications will be reviewed as they are received. Only candidates selected for an interview will be contacted. Kozeyah Interiors & Drywall Growing our company. Building our team. Delivering quality work.
Pay: $19.75-$25.75 per hour
Benefits:
- Company events
- Flexible schedule
- On-site parking
- Paid time off
Work Location: In person
