Overview
We are seeking a motivated Entry-Level Executive Assistant & Program Assistant & Data Entry and Client Support to join our dynamic team. This versatile role offers an excellent opportunity for individuals interested in administrative support, client communication, and data management. The position can be full-time or part-time, providing flexibility to accommodate different schedules. Ideal candidates will possess strong organizational skills, proficiency with office software, and a customer-focused attitude to ensure smooth operations and exceptional client service.
Duties
- Manage and maintain calendars using Microsoft Outlook Calendar and Google Workspace to coordinate meetings and appointments efficiently
- Provide front desk support, including greeting visitors and answering multi-line phone systems with professional phone etiquette
- Perform data entry tasks accurately using Microsoft Office, Google Workspace, and specialized software such as DocuSign and QuickBooks
- Assist with bookkeeping responsibilities, including invoicing, expense tracking, and basic financial record keeping
- Support administrative functions such as filing, proofreading documents, and organizing digital and physical files
- Handle client correspondence via email and phone, ensuring timely responses and excellent customer service
- Support program-related activities by preparing reports, tracking project deadlines, and assisting with event coordination if needed
- Maintain organized records of client interactions, appointments, and project documentation to ensure data integrity
Qualifications
- Prior office experience or clerical experience is preferred but not required; training will be provided for specific software tools
- Proficiency in Microsoft Office (Word, Excel), Google Workspace (Docs, Sheets), and familiarity with multi-line phone systems is highly desirable
- Strong typing skills with attention to detail for accurate data entry and proofreading tasks
- Experience with QuickBooks or bookkeeping is a plus but not mandatory; willingness to learn is essential
- Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
- Demonstrated customer service skills with professional phone etiquette and clear communication abilities
- Ability to handle confidential information discreetly and maintain professionalism at all times
- Strong organizational skills with the ability to multitask across various responsibilities efficiently
This position offers an engaging work environment where you can develop valuable administrative skills while supporting a dedicated team. We welcome motivated candidates eager to grow their career in administrative support roles.
Pay: $44,000.00-$60,000.00 per year
Benefits:
- Company pension
- Dental care
- Flexible schedule
- On-site parking
- RRSP match
- Tuition reimbursement
- VRSP
Work Location: In person
