5 meilleures offres (executive assistant/office manager, toronto, on) (à pourvoir)

Executive Assistant
Wealth Street Services Inc. —Brampton, ON
- De 18 $ à 20 $ de l’heure
- Temps partiel
- Google Suite
- Microsoft Outlook
- Anglais
Postuler rapidement
il y a 3 jours
CEO and Office Assistant - Head Office (Yorkdale Mall)
Retailors —North York, ON
- De 60 000 $ à 80 000 $ par an
- Temps plein
- Travail hybride
- Google Suite
- Microsoft Office
- Baccalauréat
Postuler rapidement
il y a 8 jours
Executive Assistant, Office of the COO, Canadian Personal & Business Banking
BMO Financial Group —Toronto, ON
- De 45 500 $ à 84 500 $ par an
- Temps plein
- Analyse de données
- Recherche
- Hôtel
- Bourses d'Études
- Assurance Vie
il y a 8 jours
Finance Operations Assistant
Bluestar Professional Services Inc. —Vaughan, ON
- De 50 000 $ à 55 000 $ par an
- Microsoft Outlook
- Recherche
- Finance
Postuler rapidement
il y a 8 jours
Executive Assistant & Office Manager
WELL Health Technologies Corp —Toronto, ON
- De 90 000 $ à 100 000 $ par an
- Temps plein
- Microsoft Outlook
- Réception
- En présentiel
Postuler rapidement
il y a 10 jours

Other jobs to consider

Find your next job by exploring related positions.

CEO and Office Assistant - Head Office (Yorkdale Mall)
Retailors —North York, ON
Bachelor’s degree or equivalent experience. Act as the first point of contact for office visitors, couriers, and deliveries. Some travel may be required.
De 60 000 $ à 80 000 $ par an
Postuler rapidement
il y a 8 jours
Executive Assistant
Wealth Street Services Inc. —Brampton, ON
Screen incoming calls using multi-line phone systems and provide courteous, professional phone etiquette when communicating with clients, vendors, and team…
De 18 $ à 20 $ de l’heure
Postuler rapidement
il y a 3 jours

Show more related jobs

Explore jobs in cities nearby

Check out jobs in cities near your current location, Columbus

CEO and Office Assistant - Head Office (Yorkdale Mall)
Retailors —North York, ON
Bachelor’s degree or equivalent experience. Act as the first point of contact for office visitors, couriers, and deliveries. Some travel may be required.
De 60 000 $ à 80 000 $ par an
Postuler rapidement
il y a 8 jours
Executive Assistant
Wealth Street Services Inc. —Brampton, ON
Screen incoming calls using multi-line phone systems and provide courteous, professional phone etiquette when communicating with clients, vendors, and team…
De 18 $ à 20 $ de l’heure
Postuler rapidement
il y a 3 jours

Show more jobs in cities nearby

Je souhaite recevoir la dernière alerte emploi pour les postes de ce type : executive assistant/office manager (toronto, on)

En vous connectant à votre compte, vous acceptez les conditions d'utilisation, la politique relative aux fichiers témoins et la politique de confidentialité de Workopolis.

Executive Assistant

Wealth Street Services Inc.
Brampton, ON

Postuler rapidement

Détails du poste

Permanent | Temps partiel
Il y a 3 jours

Compétences

Tenue de dossiers
Google Suite
Intégration des clients
Microsoft Outlook
Préparation de documents
Planification des rendez-vous clients
DocuSign
Expérience en soutien administratif
Classement
Anglais
Expérience en opérations administratives et commerciales
Expérience administrative
Révision de textes
Gestion d'agenda
Préparation de rapports et de présentations
Service à la clientèle
Rédaction de rapports
QuickBooks
Saisie de données
Sens de l'organisation
Contrats
Réception
Standard téléphonique
Expérience en soutien exécutif
Étiquette au téléphone
Hindi
HubSpot
Tenue des livres de compte
Calendrier Microsoft Outlook
Punjabi
Interaction avec les clients
Coordination d'équipe
Suivi de l'avancement des projets

Description complète du poste

Job Overview
We are seeking a highly organized and proactive Executive Assistant to join our dynamic team. This vital role provides comprehensive administrative support to senior leadership, ensuring smooth daily operations and effective communication across departments. The ideal candidate will excel in managing schedules, handling correspondence, and coordinating various administrative tasks with precision and professionalism. This position offers an exciting opportunity to contribute to a fast-paced environment where your organizational skills and attention to detail will make a meaningful impact.

You will report directly to the CEO and work alongside our accounting assistant, social media manager, and account coordinators.

What You'll Own

The follow-up list. Track every client, prospect, and vendor awaiting a response across all businesses. Nothing sits longer than 48 hours without a reply going out.
Inbox and calendar. Triage incoming email, draft routine replies, schedule and confirm meetings, and prepare what's needed before each one.
The paperwork queue. Engagement letters, client onboarding packages, contracts, proposals, invoices, and filing deadlines — prepared, sent, tracked, and chased to signature.
New client intake. Answer inbound inquiries the same day, gather the information we need, and get qualified prospects booked into the calendar.
Team coordination. Follow up with internal staff and contractors on deliverables and due dates so projects don't stall.
The master task board. Maintain one shared source of truth for open items across all entities, and flag what's slipping before it becomes urgent.

Responsibilities

Manage and maintain executive calendars using Microsoft Outlook Calendar, scheduling meetings, appointments, and travel arrangements efficiently.
Screen incoming calls using multi-line phone systems and provide courteous, professional phone etiquette when communicating with clients, vendors, and team members.
Prepare, proofread, and edit correspondence, reports, presentations, and other documents to ensure accuracy and clarity.
Handle data entry tasks with speed and accuracy utilizing Microsoft Office Suite, Google Workspace, and QuickBooks for bookkeeping and financial record keeping.
Organize files electronically and physically through meticulous filing systems to ensure quick retrieval of information.
Coordinate front desk operations including greeting visitors, managing office supplies, and overseeing office experience to create a welcoming environment.
Facilitate the signing of documents via DocuSign or other electronic signature platforms while maintaining confidentiality and security of sensitive information.

What We're Looking For

Required

2+ years in administrative, executive assistant, office coordination, or client service work.
Excellent written English — you'll be drafting client-facing emails on our behalf.
Genuinely organized: you work from a list, not from memory, and you close loops without being reminded.
Comfortable with Google Workspace and Microsoft Office; able to pick up new software quickly.
Discretion with confidential financial and client information.
Able to work independently with limited supervision — this role involves telling us what needs attention, not waiting to be told.
Reliable availability Monday through Friday, and legally entitled to work in Canada.

Preferred (not required)

Experience in an accounting or tax practice, real estate brokerage, law office, or marketing agency.
Working knowledge of a CRM (Zoho, HubSpot, or GoHighLevel) and/or QuickBooks.
Conversational Punjabi or Hindi — an asset when serving our client base.
Bookkeeping or invoicing exposure.

Pay: $18.00-$20.00 per hour

Work Location: In person

Postuler rapidement

Affinez votre recherche

executive assistant/office manager emplois - toronto, on

Executive Assistant

CEO and Office Assistant - Head Office (Yorkdale Mall)

Executive Assistant, Office of the COO, Canadian Personal & Business Banking

Finance Operations Assistant

Executive Assistant & Office Manager

Other jobs to consider

Explore jobs in cities nearby

Je souhaite recevoir la dernière alerte emploi pour les postes de ce type : executive assistant/office manager (toronto, on)

Outils pour les chercheurs d'emploi

Outils Employeurs

Parcourir

Garder le contact