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Records Office Clerk

Ministry of the Attorney General
Toronto, ON

Postuler dès maintenant

Détails du poste

Temporaire
Il y a 6 jours

Compétences

Traitement de bureau
Tenue de dossiers
Conciliation de caisse en fin de quart
Tenue des dossiers
Traitement de texte
Compétences rédactionnelles
Anglais
Traitement des plaintes
Bases de données
Caisse
Service à la clientèle
Comptabilité
Orientation axée sur le service à la clientèle
Sens de l'organisation
Archivage de documents
Prêt de documents
Compétences en communication
Interaction avec les clients
Gestion du temps

Description complète du poste

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Apply By: Tuesday, September 1, 2026 11:59 pm EDT

Records Office Clerk

Job ID:

248152

Posting status:

Open

Organization:

Ministry of the Attorney General

Division:

Court Services Division

City:

Toronto

Position(s) language:

English

Job term:

4 Temporary assignments/contracts for 5.5 months with possibility of extension

Job code:

06OAD - Office Administration 06

Salary:

$25.32 - $29.24 Per hour*
*Indicates the salary listed as per the OPSEU Collective Agreement.

Are you a motivated and energetic individual with excellent customer services and time management skills? If so, the Ministry of the Attorney General needs you to perform records management duties where you will support the efficient and effective operation of a large central filing system, comprising of approximately 300,000 on-site records.

About the job

You will:

maintain a variety of legal documents in numerical and alphabetical filing system cross-referencing court files
perform archival activities and tasks, including the retrieval of court files for transfer to the Records Centre
manually box and transfer files to the Records Centre and Archives and prepare Records Transfer sheets
provide records management and retrieval services to the judiciary, bar, public and court office/ministry staff
serve at the records retrieval public counter where you will inform clients in person and by telephone of the process to order court files related to bankruptcy and commercial, landlord and tenant, estates, civil litigation and family court materials
ensure that only authorized personnel have access to court records
perform cashier duties
lift and move heavy boxes and court files on or off a filing cart

What you bring to the team

Customer Service & Communication Skills

You have:

the ability to tactfully handle requests and complaints when responding to inquiries from staff in other offices and clients (e.g. the judiciary, lawyers and paralegals) at a public counter and by telephone
written communication skills to provide information, order court files, record location codes and prepare court documents for storage

Records Management Skills & Knowledge

You have:

knowledge of records management operations as well as numerical and alphabetical filing systems in order to maintain and retrieve central court files
the ability to acquire knowledge of court practices and procedures to determine location of misplaced and missing court files and documents
the ability to interpret and apply relevant legislation (e.g. schedules of Fees under the Administration of Justice Act)

Administrative & Organizational Skills

You have:

knowledge of general office rules and procedures
knowledge of basic accounting procedures and practices to receive payments, balance the till, and record accurate weekly statistics
experience setting priorities and workload in a high volume environment
the ability to safely lift and move heavy boxes and court files on or off a filing cart

Computer Skills

You have:

proficiency with word processing and database applications

Don't meet every qualification?

If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate!

The Ontario Public Service is one of Ontario's largest employers. Employees work for 29 ministries, with offices in more than 70 cities across the province.
We offer:

a career that can grow across ministries and job functions
flexible learning and developmental opportunities, including education and mentorship programs
many employee networks offering support for and education about underrepresented groups

Court Services Division is committed to a diverse, respectful and professional workplace that reflects OPS values.

How we support diversity, inclusion and accessibility

We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.

Our hiring process is accessible, consistent with Ontario's Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please contact us.

Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:

diversity, equity and inclusion initiatives
accessibility
Anti-Racism Policy

Additional information:

Apply by:

Tuesday, September 1, 2026 11:59 pm EDT

Position details:

4 English Temporary, duration up to 5.5 months, 330 University Ave, Toronto, Toronto Region, Criminal Record and Judicial Matters Check

Compensation group:

Ontario Public Service Employees Union

Work hours:

Schedule 3.7

Category:

Administrative and Support Services

Posted on:

Tuesday, August 18, 2026

Note:

About security checks:
A criminal or other federal offence record does not automatically disqualify you from the position. We consider each situation based on the position's responsibilities.
If a check is needed and you've lived outside of Canada in the past 5 years for 6 or more months in a row, or if you are not a Canadian resident, you'll need to provide an out-of-country police clearance certificate from the country you lived in.
Employment screening checks are only reviewed and evaluated by the Transition and Security Office, which also maintains them and keeps them strictly confidential.
N-AG-248152/26(4)

How to apply:

You must apply online.

Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.

Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.

Read the job description to make sure you understand this job.

OPS employees are required to quote their WIN EMPLOYEE ID number when applying.

If you require a disability related accommodation in order to participate in the recruitment process, please Contact Us to provide your contact information. Recruitment services team will contact you within 48 hours.

Language requirements and assessment:
All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.

Exigences en matière de langue et évaluation:
Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.

Strengthening Ontario, together

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posting clerk emplois - markham, on

Je souhaite recevoir la dernière alerte emploi pour les postes de ce type : posting clerk (markham, on)

Related Searches

Records Office Clerk

About the job

What you bring to the team

Customer Service & Communication Skills

Records Management Skills & Knowledge

Administrative & Organizational Skills

Computer Skills

Don't meet every qualification?

How we support diversity, inclusion and accessibility

Additional information:

How to apply: