25 meilleures offres (administrative assistant, canada) (à pourvoir)

Construction Office & Safety Administrator
Northern Structure Ltd. —Headingley, MB
- De 25 $ à 35 $ de l’heure
- Temps plein
- Anglais
- Microsoft Office
- Expérience administrative
- Jours fériés payés
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Administrator
Enhanced Living —Oromocto, NB
- De 105 000 $ à 115 000 $ par an
- Temps plein
- Google Suite
- Baccalauréat
- Gestion de budget
- Congés payés
Postuler rapidement
il y a 14 jours
Executive Administrative Assistant
Ontario Power Generation —Oshawa, ON
- De 57 000 $ à 85 500 $ par an
- Contrat
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
il y a 3 jours
Remote Data Entry Admin Assistant
Pathway Serious Mental Illness Society —Arizona, MB
- Temps plein
- Télétravail
- Pas d'expérience requise
- Expérience administrative
- Saisie de données
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Office Administrator
Gold Key Learning —À domicile
- À partir de 30 $ de l’heure
- Télétravail
- Vente
- Saisie de données
- Compétences en communication
Postuler rapidement
il y a 3 jours
ADMINISTRATIVE ASSISTANT 2
City of Toronto —Toronto, ON
- De 64 529 $ à 83 652 $ par an
- Temps plein
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
il y a 3 jours
Administrative Assistant, Toronto YYZ
American Airlines —Toronto, ON
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Programme d'Aide aux Employés
il y a 7 jours
Administrative Assistant
Quattro Ventures —Bow Island, AB
- De 27 $ à 32 $ de l’heure
- Temps plein
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Assurance Dentaire
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14 h
Accounting Clerk/Administrative Assistant
Wolfenburg Roofing —Gatineau, QC
- De 36 558,80 $ à 48 995,84 $ par an
- Temps partiel
- Microsoft Excel
- Oracle
- Anglais
- Assurance Dentaire
- Congés payés
Postuler rapidement
il y a 1 jour
Reception / Administrative Assistant
Limestone Property Management —Kingston, ON
- De 22 $ à 23 $ de l’heure
- Du Lundi au Vendredi
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Assurance Dentaire
- Assurance Vision
Postuler rapidement
il y a 6 jours
Accounting Clerk/Administrative Assistant
Brook Construction (2007) Inc. —Corner Brook, NL
- De 22 $ à 28 $ de l’heure
- Temps plein
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Assurance Invalidité
- Assurance Dentaire
Postuler rapidement
il y a 2 jours
General Office Administrator
Envirobore Drilling Ltd —Fort St. John, BC
- De 25 $ à 28 $ de l’heure
- Temps partiel
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Assurance Dentaire
Postuler rapidement
14 h
Administrative Assistant/Receptionist
WDC Disability Tax Specialist Inc. —New Glasgow, NS
- De 21 $ à 30 $ de l’heure
- Temps plein
- Service à la clientèle
- Microsoft Office
- Expérience administrative
- Assurance Dentaire
- Assurance Vision
Postuler rapidement
Office and Loans Administrator
Coastal Business CBDC —Sydney, NS
- De 48 000 $ à 55 000 $ par an
- Temps plein
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Assurance Invalidité
- Assurance Dentaire
Postuler rapidement
il y a 1 jour
Administrative Assistant
Navigate Financial Solutions Inc. —Summerside, PE
- De 45 000 $ à 55 000 $ par an
- Temps plein
- Logiciels de GRC/CRM
- Microsoft Outlook
- Salesforce
Postuler rapidement
Bookkeeper/Administrative Assistant
IronEyes Monitoring LP —Edmonton, AB
- 52 450 $ par an
- Temps plein
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Postuler rapidement
8 h
Executive Assistant
Peoples Trust Company —Toronto, ON
- De 75 000 $ à 90 000 $ par an
- Du Lundi au Vendredi
- Travail hybride
- Microsoft Office
- Expérience administrative
- Baccalauréat
- Régimes de participation aux bénéfices
- Congés payés
Administrative Support
Horizon Health Network —Oromocto, NB
- À partir de 28,53 $ de l’heure
- Temps partiel
- Microsoft Word
- Microsoft Excel
- Cabinet médical
- Assurance Invalidité
- Assurance Dentaire
Postuler rapidement
il y a 1 jour
Administrative Assistant
Hayer Law —Port Coquitlam, BC
- De 17,85 $ à 32,18 $ de l’heure
- Temps plein
- Microsoft Outlook
- Microsoft Office
- Expérience administrative
- Assurance Dentaire
- Congés payés
Postuler rapidement
12 h
Administrative Assistant
Watson Gloves —Burnaby, BC
- De 50 000 $ à 55 000 $ par an
- Temps plein
- Microsoft Excel
- Microsoft Outlook
- Service à la clientèle
- Congés payés
il y a 7 jours
Administrative Assistant
Coast Staffing and Recruitment Inc —Halifax, NS
- Temps plein
- Microsoft Word
- Google Suite
- Pas d'expérience requise
- Assurance Dentaire
- Assurance Vie
Postuler rapidement
18 h
Office Administrative Assistant
Onyx-Fire Protection Services —Mississauga, ON
- De 40 000 $ à 45 000 $ par an
- Temps plein
- Microsoft Word
- Microsoft Excel
- Microsoft Office
- Assurance Dentaire
- Congés payés
Postuler rapidement
Administrative Assistant
VIPOND INC. | FIRE-TECH —Mount Pearl, NL
- De 18 $ à 22 $ de l’heure
- Temps plein
- Microsoft Excel
- Microsoft Outlook
- Service à la clientèle
- Régimes de participation aux bénéfices
- Assurance Dentaire
Postuler rapidement
il y a 2 jours
Administrative Assistant
Arthritis & Injury Care Centre —Dartmouth, NS
- De 20 $ à 22 $ de l’heure
- Temps plein
- Microsoft Excel
- Microsoft Outlook
- Service à la clientèle
- Assurance Dentaire
Postuler rapidement
il y a 9 jours
Administrative Assistant
Quantum Management Services —Toronto, ON
- De 60 000 $ à 65 000 $ par an
- Temps plein
- Expérience administrative
- Sens de l'organisation
- En présentiel
- Congés payés
Postuler rapidement
il y a 1 jour

Je souhaite recevoir la dernière alerte emploi pour les postes de ce type : administrative assistant (canada)

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Construction Office & Safety Administrator

Northern Structure Ltd.
Headingley, MB

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Détails du poste

Permanent | Temps plein

Avantages

Jours fériés payés
Vacances payées

Compétences

Logiciel de comptabilité
Classement
Logiciels de gestion de construction
Anglais
Microsoft Office
Expérience administrative
Ressources humaines
QuickBooks
Paie
Construction et rénovation
Gestion de bureau
Microsoft Project
Tenue des livres de compte
Compétences en communication
Gestion du temps
Travail de bureau

Description complète du poste

Construction Office Manager

Position Summary

We are seeking a highly organized and detail-oriented Construction Office Manager to oversee daily administrative operations for our construction company. This role is responsible for coordinating office functions, supporting field operations, maintaining safety and compliance documentation, managing project data and schedules, bookkeeping activities, and assisting with human resources administration. The ideal candidate thrives in a fast-paced construction environment and can effectively balance multiple priorities while maintaining professionalism and accuracy.

Key ResponsibilitiesOffice & Administrative Management

Manage daily office operations to ensure efficient workflow and communication between office and field staff.
Maintain company records, project files, contracts, permits, and administrative documentation.
Coordinate meetings, prepare reports, and assist with correspondence and document distribution.
Support project managers, estimators, and site supervisors with administrative needs.
Track office supplies, vendor accounts, and equipment inventories.

Construction Safety & Compliance

Maintain and organize safety documentation, including incident reports, toolbox talks, safety meetings, inspections, and training records.
Assist in ensuring compliance with local, provincial/state, and federal construction safety regulations.
Coordinate employee safety certifications, orientations, and renewals.
Monitor and update company safety policies and procedures.
Support safety audits and maintain compliance records for projects and subcontractors.

Data Management & Reporting

Maintain accurate project data, employee records, and operational databases.
Enter and track job costing, purchase orders, invoices, timesheets, and project documentation.
Generate regular reports related to project progress, labor tracking, safety metrics, and operational performance.
Ensure data integrity, confidentiality, and organized digital filing systems.
Assist with implementation and maintenance of construction management software and office systems.

Scheduling & Project Coordination

Coordinate schedules for field crews, subcontractors, equipment, inspections, and deliveries.
Assist project managers with project timelines and calendar management.
Monitor schedule changes and communicate updates to relevant stakeholders.
Support coordination of mobilization, meetings, training sessions, and project deadlines.
Help ensure projects remain organized and on schedule through proactive administrative support.

Bookkeeping & Financial Administration

Perform day-to-day bookkeeping functions including accounts payable, accounts receivable, invoicing, expense tracking, and bank reconciliations.
Maintain accurate financial records and assist with budget tracking and job costing.
Prepare and process payroll information and supporting documentation.
Work closely with management and external accountants to support month-end and year-end reporting.
Utilize accounting software, including QuickBooks, to maintain financial records and generate reports.
Monitor vendor payments, customer billing, and financial documentation for construction projects.

Human Resources Support

Assist with recruitment activities, onboarding, orientation, and employee documentation.
Maintain employee files, certifications, training records, and attendance tracking.
Support payroll preparation by collecting and reviewing timesheets and related records.
Coordinate benefits information, leave requests, and HR documentation.
Help enforce company policies and maintain a professional workplace culture.

Qualifications

Experience in Office Administration, Business Administration, Construction Management, Accounting, or related field.
Minimum 3–5 years of administrative or office management experience, preferably in the construction industry.
Experience with bookkeeping and financial administration required.
Strong working knowledge of QuickBooks.
Strong understanding of construction office procedures, scheduling, and safety documentation.
Proficiency in Microsoft Office Suite and construction/project management software.
Excellent organizational, multitasking, and communication skills.
Ability to maintain confidentiality and handle sensitive information professionally.
Knowledge of workplace safety regulations and HR best practices is an asset.

Preferred Skills

Experience with construction safety requirements.
Familiarity with payroll processing and HR coordination.
Strong bookkeeping and financial reporting capabilities.
Strong problem-solving and time-management abilities.
Ability to work independently and collaboratively in a team environment.
High attention to detail and accuracy.

Work Environment

Office-based position with regular interaction with field personnel and project teams.
Fast-paced construction environment requiring adaptability and strong prioritization skills.
Occasional travel to project sites may be required.

Compensation & Benefits

Competitive salary based on experience.
Health and benefits package.
Paid vacation and holidays.
Opportunities for professional development and growth.

Pay: $25.00-$35.00 per hour

Work Location: In person

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Je souhaite recevoir la dernière alerte emploi pour les postes de ce type : administrative assistant (canada)

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