Position Summary
Under the guidance of the Executive Director, the Coordinator will manage the financial operations of the BIZ and administrative functions of the office.
Main Areas of Responsibilities & Related Tasks
Finances – 60%
· Perform all aspects involved in the organization’s full cycle book-keeping/accounting system; general ledger, accounts payable and receivable, bank and other accounts reconciliation, payroll, the accounting of all programs and initiatives and year-end preparations and including proper supporting documentation.
· Manage petty cash, replenishing as needed and reconciling monthly.
· Monitor budgets and cash flow to ensure adequate funds for expenses, or concerns.
· Provide accurate financial reports monthly or as requested.
· In partnership with the Executive Director, prepare annual budgets providing drafts and guidance as required.
· Provide support to auditors in the preparation of Annual Audited Financial Statements
· Oversee the preparation of the financials for the Annual General Meeting
· Ensure the financial filing requirements to the city are met.
· Provide information to staff on their program budgets as needed.
· Monitor all incoming and outgoing grants to ensure financial accuracy and that requirements are met.
· Implement internal controls as required
Administration & Office Operations – 20%
· Administer all aspects of the GWL Employee Benefits Program
· Administer all aspects of Workers Compensation.
· Administer all aspects of the payroll function and it’s file /records maintenance
· Ensure the annual office inventory for insurance coverage is completed and filed with the City.
· Oversee and maintain office functionality: internet, phones, security, maintenance of premises, filing system, office supplies and equipment including computers and server operation and back up and protection of electronic files.
· Supervise office assistant
· Other duties as may be requested by the Executive Director
HR, Program & Project Support - 20%
· Maintain employee files
· Update human resource forms, draft employee work agreements based on templates, update employee handbook as needed with assistance from Executive Director and other related tasks.
· Assist staff with creation, development and implementation of initiatives as required.
· Assist with special events as required.
Hours of Work / Salary & Benefits
Monday to Friday with office hours 9 am-430 pm (includes lunch break) 35 paid hours per week. Employer will consider flexible or reduced hours to accommodate the right candidate. Starting salary $45,000. The position includes a comprehensive benefit plan, RRSP contribution ($1750 annually), three weeks paid vacation and other benefits.
Other
The West End BIZ offers an excellent and supportive working environment with an enthusiastic and creative team of co-workers. Our team is engaged in a number of
interesting programs, projects and initiatives supporting business development, promotion and community renewal.
There is a full kitchen facility for use by employees and we are located on a major bus route, directly adjacent to downtown and in close walking distance to a wide variety of shops, services and restaurants.
Qualifications/Requirements
· 2-3 years full cycle book-keeping experience including payroll processing
· Education in book-keeping/accounting/finance
· Excellent knowledge of Sage Accounting software
· Proficient in all aspects of Microsoft Office
· Experience with office functionality and management including, strong knowledge of computers and office equipment
· Organized, detail oriented, with excellent time management skills.
· Able to work independently and efficiently
· Analytical in nature, a problem solver and creative thinker
· Able to maintain high level of accuracy and confidentiality
· Clear and professional communication skills-verbal and written
· Pro-active spirit, collaborative working style and customer service oriented
Start Date
As soon as possible to allow for overlap and training with current staff.
Pay: From $45,000.00 per year
Benefits:
- Commuter benefits
- Dental care
- Extended health care
- Life insurance
Work Location: In person
