3 meilleures offres (research associate, thunder bay, on) (à pourvoir)

Administrative Assistant
Lakehead University —Thunder Bay, ON
- De 50 943,35 $ à 59 932,94 $ par an
- Temps plein
- Google Suite
- Microsoft Outlook
- Recherche
Assistant Professor / Associate Professor , Canada Research Chair NSERC Tier 2 - Quantum Technologies
Lakehead University —Thunder Bay, ON
- De 88 094 $ à 133 223 $ par an
- Temps plein
- Doctorat
- Ingénierie
- Recherche
Field Technician - Archaeology
Archaeological Research Associates Ltd. —Thunder Bay, ON
- À partir de 25 $ de l’heure
- Temporaire
- Service à la clientèle
- Analyse de données
- Recherche
- Congés payés
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Administrative Assistant

Lakehead University
Thunder Bay, ON

Postuler dès maintenant

Détails du poste

Permanent | Temps plein

Compétences

Google Suite
Microsoft Outlook
Gestion des opérations
Préparation de documents
Expérience en soutien aux peuples autochtones
Zoom
Expérience en soutien administratif
Classement
Préparation de rapports de gestion financière
Expérience en opérations administratives et commerciales
Recherche
Expérience administrative
Gestion des horaires
Esprit d'analyse
Baccalauréat
Amélioration continue
Préparation de rapports et de présentations
Service à la clientèle
Rédaction de rapports
Orientation axée sur le service à la clientèle
Recrutement
Soutien à la clientèle
Expérience en soutien exécutif
Gestion de bureau
Affaires
Compétences en communication
Coordination d'équipe
Suivi de l'avancement des projets
Amélioration des processus opérationnels
Gestion du temps

Description complète du poste

Student Affairs

Thunder Bay

Full-time

Permanent

Overview

This position is posted until filled.

The Administrative Assistant is responsible for the day-to-day administration of the Office of Student Affairs. This role provides comprehensive administrative, coordination, and logistical support to the Vice-Provost, Students & Registrar, and the Associate Vice-Provost, Students. The incumbent serves as a key point of contact for the office, manages administrative processes, coordinates meetings and events, maintains records, and supports the efficient operation of the Student Affairs portfolio while ensuring a high standard of service, professionalism, and confidentiality.

Responsibilities

Coordinate and manage the daily administrative operations of the Office of Student Affairs to ensure the efficient functioning of the portfolio.
Provide comprehensive administrative, coordination, and logistical support to the Vice-Provost, Students & Registrar and the Associate Vice-Provost, Students.
Manage complex calendars, meetings, travel arrangements, events, and competing priorities while ensuring critical deadlines are met.
Coordinate committee meetings, prepare agendas and meeting materials, record minutes, and monitor follow-up actions.
Plan, coordinate, and track short- and long-term projects, ensuring timelines, deliverables, and administrative requirements are met.
Develop, implement, and continuously improve administrative processes, procedures, and standard operating practices to enhance operational efficiency.
Support the implementation and administration of University regulations, policies, and procedures related to Student Affairs.
Assist with recruitment, onboarding, orientation, and training activities for administrative staff within the Student Affairs portfolio.
Coordinate office financial processes, including budget monitoring, invoice processing, travel and purchasing documentation, expense reconciliation, and financial reporting.
Serve as a primary point of contact for faculty, staff, students, and external stakeholders, providing professional service and coordinating the flow of information.
Prepare, edit, and maintain a variety of correspondence, reports, presentations, records, and confidential documentation.
Maintain accurate records, filing systems, and student-related documentation while ensuring confidentiality and compliance with University policies.
Coordinate student appeals, deferrals, and other administrative processes in collaboration with internal departments.
Support special projects, investigations, and strategic initiatives across the Student Affairs portfolio as assigned.
Foster collaboration across Student Affairs units to promote consistent, effective, and service-oriented administrative practices.

Qualifications

Bachelor's degree in Business Administration, Office Administration, Public Administration, or a related field.
Minimum of five (5) years of progressively responsible administrative experience supporting senior leaders or executives.
Demonstrated experience handling confidential, sensitive, and complex matters with professionalism, sound judgment, tact, and discretion.
Excellent interpersonal, verbal, and written communication skills, with the ability to build effective working relationships with faculty, staff, students, senior leadership, and external stakeholders.
Strong organizational and time management skills with the ability to manage multiple priorities, coordinate complex schedules, and meet competing deadlines.
Experience interpreting, applying, and supporting organizational policies, procedures, and administrative processes.
Proven ability to establish, maintain, and continuously improve office systems, procedures, and administrative workflows.
High level of proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Workspace, Zoom, and other office technologies, with the ability to quickly learn new software applications.
Excellent research, report writing, meeting coordination, and minute-taking skills.
Strong analytical, problem-solving, and critical-thinking abilities with exceptional attention to detail and accuracy.
Demonstrated ability to work independently, exercise initiative, and adapt to changing priorities in a fast-paced environment.
Knowledge of meeting protocol, diplomacy, and professional administrative practices.
Experience providing exceptional customer service and responding to inquiries in a professional, timely, and responsive manner.
Experience working in a post-secondary or similarly complex organizational environment is considered an asset.

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities, and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority. This is in accordance with Canadian immigration requirements.

Lakehead University has a goal to recruit and retain a diverse workforce as measured by increasing representation of underrepresented groups among applicants, candidates, and hires. Experience working with Indigenous or racialized communities, and/or members of other equity-deserving groups, is a strong asset. A lived experience or worked experience of any of these issues is preferred.

We appreciate your interest; Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343-8010 ext. 8334 or [email protected] to make appropriate arrangements.

Benefits Information

Why Lakehead University?

Salary:

$50,943.35 - $59,932.94 (Band 2)

Reference Number:

SCHII-26-57

Salary:

$50,943.35 - $59,932.94 (Band 2)

Yes, eligible for benefits

Reference Number:

SCHII-26-57

Postuler dès maintenant

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research associate emplois - thunder bay, on

Administrative Assistant

Assistant Professor / Associate Professor , Canada Research Chair NSERC Tier 2 - Quantum Technologies

Field Technician - Archaeology

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