8 meilleures offres (administrative assistant, thunder bay, on) (à pourvoir)

Administrative Assistant
Lakehead University —Thunder Bay, ON
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il y a 11 jours
Administrative Assistant
Lakehead University —Thunder Bay, ON
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- Google Suite
- Microsoft Outlook
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il y a 14 jours
Office Administrative Assistant
Sullivan + Associates Clinical Psychology —Thunder Bay, ON
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- Microsoft Office
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il y a 13 jours
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SPARKHUB INC. —Thunder Bay, ON
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- Microsoft Outlook
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il y a 7 jours
Dental Administrative Assistant
Sovereign Dental —Thunder Bay, ON
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Executive Assistant
Dymaco Inc. —Thunder Bay, ON
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il y a 12 jours
Administrative Assistant
OFNTSC —Thunder Bay, ON
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Accounts Payable Office Administrator
GFL Environmental —Rosslyn, ON
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il y a 11 jours

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Je souhaite recevoir la dernière alerte emploi pour les postes de ce type : administrative assistant (thunder bay, on)

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Administrative Assistant

Lakehead University
Thunder Bay, ON

Postuler dès maintenant

Détails du poste

Permanent | Temps plein
Il y a 11 jours

Compétences

Gestion de site web
Soutien à la coordination du recrutement
Expérience en soutien aux peuples autochtones
Compétences rédactionnelles
Expérience en soutien administratif
Classement
Expérience en opérations administratives et commerciales
Microsoft Office
Expérience administrative
Révision de textes
Recrutement
Plateformes de réseaux sociaux
Gestion des horaires
Baccalauréat
Service à la clientèle
Ressources humaines
Orientation axée sur le service à la clientèle
Recrutement
Réception
Gestion de bureau
Ellucian
Diplôme d'études collégiales (hors Québec)
Compétences en communication
Interaction avec les clients
Gestion du temps

Description complète du poste

Psychology

Thunder Bay

Full-time

Permanent

Overview

Under general supervision, the incumbent will provide advanced administrative support to the Department of Psychology, including the Chair of the Department, Psychology Program Officer, Faculty members engaged in teaching and service duties to the Department, and to represent the Department as its first point of contact for current and future students, other members of the university community, and outside professionals and members of the public. A job fact sheet detailing the required duties is available in the Office of Human Resources.

Responsibilities

Provide advanced administrative support to the Department Chair, Program Officer, department committees on a wide variety of complex, sensitive and confidential issues;
Consult and collaborate daily with the Chair and Program Officer providing a positive and proactive approach to administrative systems and evolving procedural requirements;
Manage annual administrative calendar of activities and advise Department members of schedules, deadlines, and documentation to be submitted to the Chair;
Provide support and assistance to all Department members including new faculty, contract lecturers, visitors, etc.;
Provide first-line assistance to students; re-direct for additional assistance, forms, resources, etc.;
Assist with outreach to target groups i.e. to promote academic success, program recruitment, etc.;
Serve as timetable representative to the department for exam scheduling and support the Program Coordinators and Chair in course scheduling;
Enter, submit, and monitor calendar changes through Curriculum Navigator system as directed;
Assist the Program Officer, Chair, and Graduate Program Directors with program admissions processes, with application and nomination processes for Graduate Assistantships, awards and scholarships, and tracking graduate student program completion
Coordinate graduate student thesis/dissertation proposal and final defenses
Compile a variety of information, and use software to summarize and present information in tables and graphs;
Make travel arrangements, process requests and reimbursements in the Concur system;
Assist with all matters relating to the hiring process, including the preparation, approval, and circulation of positions, scheduling interviews, preparing employee information forms, and ensuring that new hires have the information and resources necessary for a welcome arrival;
Ensure the smooth operation of the committees; serving as a resource and liaison to committees;
Prepare and maintain minutes and agendas for departmental meetings; follow up on relevant business as required;
Arrange meetings and presentations;
Operate the clinical test library and archives in an efficient and effective manner by storing, tracking and circulating clinical test kits, scoring sheets and protocols in line with test library policy; monitor supplies for repair or replacement; Create professional and clear documentation and email communications;
Oversee and manage the Department’s online research participant bonus point system (SONA systems) as well as coordinating the undergraduate research ethics (UREC) applications for internal ethics review.
Monitor department email account and respond to program inquiries by email, telephone, in-person in a positive, friendly and professional manner;
Create and maintain digital and physical filing systems and maintain equipment and supplies
- Maintain departmental supplies and arrange purchases as assigned;
Actively maintain the departmental website and social media platforms;
Perform other duties and assist with special projects as assigned

Qualifications

College diploma or Bachelor’s degree along with a minimum of three years of recent and related advanced administrative support experience; or an acceptable combination of equivalent education and experience. Advanced proficiency with Microsoft Office Suite, Google Calendar Adobe suites, social media platforms, websites, internet, as well as Datatel/Colleague;
Demonstrated experience liaising with internal and external stakeholders, respond to and handle matters of a complex, confidential and sensitive nature;
Experience managing the flow of a complex, fast-paced office environment;
Experience managing a very busy schedule/calendar;
Ability to adapt and learn new systems and software as required;
Superior customer service skills;
Excellent skills in understanding and interpreting procedures, policies and guidelines. Familiarity with University policies and procedures would be an asset;
Excellent time management and exceptional attention to detail
Excellent written and oral communication skills including proven editing skills;
Excellent organizational and interpersonal skills;
Demonstrated ability to work and handle all office duties in a confidential and diplomatic manner;
Demonstrated ability to multitask a variety of high priority duties and work under the pressure of deadlines in a busy office with frequent interruptions;
Excellent spelling and grammar skills;
Strong capacity for independent judgement.

Lakehead University is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, racialized persons, Indigenous people, persons with disabilities, and other equity-seeking groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority. This is in accordance with Canadian immigration requirements.

Lakehead University has a goal to recruit and retain a diverse workforce as measured by increasing representation of underrepresented groups among applicants, candidates, and hires. Experience working with Indigenous or racialized communities, and/or members of other equity-deserving groups, is a strong asset. A lived experience or worked experience of any of these issues is preferred.

We appreciate your interest; Lakehead University is committed to supporting an accessible environment. Applicants requiring accommodation during the interview process should contact the Office of Human Resources at (807) 343-8010 ext. 8334 or [email protected] to make appropriate arrangements.

Benefits Information

Why Lakehead

Application Deadline:

Friday, September 4, 2026 - 11:59pm

Salary:

Level 7: 48,521.20 - 57,348.20

Contact Information:

[email protected]

Reference Number:

COPE-26-11

Application Deadline:

Friday, September 4, 2026 - 11:59pm

Salary:

Level 7: 48,521.20 - 57,348.20

Yes, eligible for benefits

Contact Information:

[email protected]

Reference Number:

COPE-26-11

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Accounts Payable Office Administrator

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