Manager of Finance and Administration
Full-Time | 35 hours per week | $64,000-$70,000 annually | Benefits eligible
1Up Victoria Single Parent Resource Centre | Main Office with Hybrid available
Reports to: Executive Director
Position Summary
1Up Victoria Single Parent Resource Centre is seeking a Manager of Finance and Administration to lead the organization's financial and administrative functions and support strong organizational accountability and sustainability. Reporting to the Executive Director, the Manager is responsible for financial administration and reporting, payroll and human resources administration, governance support, donor and grant administration, compliance, and administrative systems.
The Manager works closely with the Executive Director, staff, Board of Directors, auditors, funders, financial institutions, government agencies, and other external partners to ensure accurate financial management, effective administrative systems, regulatory compliance, and informed organizational decision-making.
Key Responsibilities
Financial Administration & Reporting
· Manage accounts payable, accounts receivable, bank deposits, petty cash, account reconciliations, and other day-to-day financial operations.
· Prepare financial reports, organizational metrics, funding reconciliations, variance analyses, cash flow reports, and supporting documentation for the Executive Director, Board of Directors, funders, and auditors as required.
· Develop financial projections and analysis to inform organizational budget development and forecasting in collaboration with the Executive Director.
· Monitor and report on financial performance, funding allocations, reporting deadlines, and compliance requirements, identifying emerging issues and risks as appropriate.
Payroll & Human Resources Administration
· Manage payroll, benefits administration, vacation and sick leave tracking, Record of Employment submissions, WCB remittances, and related payroll requirements.
· Manage employee records and employment documentation, including personnel files, employment agreements, policy acknowledgements, and onboarding and offboarding documentation.
· Develop, maintain, and update human resources policies, procedures, and practices.
· Monitor applicable payroll legislation, employment standards, and human resources compliance obligations.
Executive & Governance Administration
· Provide confidential administrative support to the Executive Director, including coordinating Board and committee meetings, preparing Board packages and reports, and tracking follow-up actions.
· Maintain organizational and governance records, including insurance documentation, society records and AGM documentation.
· Complete legislative filings and reporting requirements and ensure governance obligations and Board deadlines are met.
· Develop, maintain, and recommend improvements to governance policies and procedures.
Donor, Database & Fund Development Administration
· Manage the organization's donor, member, and stakeholder database.
· Manage donation and grant administration, including donation processing, charitable tax receipting, recurring giving, donor acknowledgements, donor correspondence, grant records, and compliance with funding agreements.
· Prepare and analyze donor and fundraising reports, grant reporting, database queries, and related information to support organizational planning and decision-making.
· Coordinate donor administration for annual campaigns, such as the Holiday Hamper Program, including sponsor records, gift coordination, and related documentation.
Administrative Systems & Organizational Support
· Develop, maintain, and continuously improve administrative systems and procedures to support organizational efficiency and accountability.
· Serve as the Executive Director's designate for day-to-day administrative and operational matters during periods of absence, within delegated authority established by the Executive Director.
· Participate in organizational events, activities, and initiatives as required, contributing to the broader work of the organization.
· Perform other related duties as assigned.
Reporting & Working Relationships
· Weekly meetings with the Executive Director.
· Bi-weekly staff meetings and other organizational meetings as required.
· Regular updates regarding financial reporting, payroll, governance, compliance, and organizational priorities.
Internal: Executive Director; Operations & Communications Coordinator; Reception & Member Services Coordinator; Program Staff; Board of Directors.
External: Funding agencies; Auditors; Financial institutions; Payroll and benefit providers; Government agencies; Insurance providers; Donors; Vendors; Professional advisors.
Qualifications
Diploma or post-secondary education in accounting, business administration, finance, nonprofit management, or a related field, with a minimum of three to five years of progressively responsible related experience, or an equivalent combination of education and training.
Skills & Abilities
· Demonstrated experience in financial administration, bookkeeping, payroll, and accounts payable/receivable.
· Experience preparing financial reports, budgeting, forecasting, reconciliations, and financial analysis.
· Strong understanding of nonprofit financial administration, funding agreements, governance, and compliance requirements.
· Experience providing confidential executive and administrative support to senior leadership and Boards of Directors.
· Strong organizational, planning, and time management skills with the ability to manage multiple priorities and competing deadlines.
· Excellent written and verbal communication skills, including the ability to prepare clear and professional reports, correspondence, and documentation.
· High level of accuracy, attention to detail, analytical thinking, and problem-solving skills.
· Demonstrated ability to establish priorities, anticipate administrative needs, and work independently while supporting the Executive Director.
· Proficiency with Microsoft Office, QuickBooks Online, Dext, Keela, and other business management software.
· Strong commitment to supporting single-parent families and contributing to an inclusive, respectful, and community-focused organization.
· Demonstrated commitment to maintaining the highest standards of confidentiality, professionalism, discretion, ethical conduct, and integrity when handling sensitive organizational, financial, employee, member, donor, and Board information.
Professional Development
1Up Single Parent Resource Centre is committed to fostering leadership development and continuous learning. The Manager of Finance and Administration is expected to participate in ongoing professional development, mentorship, and training to strengthen leadership capacity, maintain current knowledge of legislative and sector best practices, and support the organization's long-term sustainability and succession planning.
Operational Requirements
A valid Class 5 driver's license and access to a reliable personal vehicle are required. The employee may occasionally be required to travel locally in support of organizational operations, including attending meetings, picking up supplies, and running organizational errands. Approved business travel will be reimbursed in accordance with the organization's mileage reimbursement policy.
Compensation
The salary range for this position is $64,000-$70,000 annually based on a regular schedule of 35 hours per week. Starting salary will be determined based on qualifications, experience, and demonstrated competencies. The position is eligible for the organization's benefits program in accordance with organizational policy.
How to Apply
Please submit a cover letter and resume to [email protected] by September 14, 2026.
Applications will be reviewed as received. We thank all applicants for their interest; however, only those selected for an interview will be contacted. Learn more about our organization at singleparentvictoria.ca
Pay: $64,000.00-$70,000.00 per year
Benefits:
- Dental care
- Extended health care
- Mileage reimbursement
- On-site parking
- Paid time off
- Work from home
Work Location: In person
