EXECUTIVE ASSISTANT
Whether you are new to law, or an experienced professional, Fulton is a great place to build a career. Supporting and developing the knowledge, experience and team spirit of our people is always at the forefront. We are committed to finding the right fit for each individual within our bustling offices and our always-growing Fulton Community.
Fulton is currently seeking a highly organized, proactive, and personable Executive Assistant to join our team. The Executive Assistant plays a vital role in supporting Firm Management by ensuring the smooth coordination of administrative, HR, and operational initiatives. This position requires exceptional organizational skills, sound judgment, and the ability to manage multiple priorities with discretion and professionalism.
POSITION OVERVIEW
- Provide high-level administrative support to the leadership team, helping keep priorities organized and on track
- Manage calendars, coordinate meetings, prepare agendas, and ensure timely follow-up on action items
- Support recruitment activities, including job postings, interview coordination, and onboarding logistics
- Support internal communications to promote clarity and alignment across the firm
- Coordinate travel arrangements and manage expense reporting efficiently and accurately
- Assist with planning and executing internal events such as retreats, staff initiatives, client events, and professional development sessions
- Handle sensitive and confidential information with discretion and sound judgment
WHAT WILL MAKE YOU SUCCESSFUL
- You are highly organized, detail-oriented, and thrive in a fast-paced environment
- You communicate clearly and build strong, trusting relationships with management, lawyers, and staff
- You handle confidential matters with tact, diplomacy, and professionalism
- You anticipate needs, take initiative, and follow through on responsibilities
- You bring a collaborative approach and a solutions-focused attitude
WHAT WE ARE LOOKING FOR
- Post-secondary education in Business Administration or a related field
- 3+ years of experience in a similar role (Executive Assistant, Administrative/Operations Coordinator, or HR Assistant)
- Strong organizational and coordination skills, with the ability to manage competing priorities
- Experience with travel coordination, event planning, and invoicing processes
- Strong proficiency in Adobe and Microsoft Office, with experience using MS Teams considered an asset
- Strong interpersonal skills with the ability to build effective working relationships
- Excellent communication skills, both written and verbal
- Proven ability to handle confidential information and support senior leadership
- Strong attention to detail, problem-solving abilities, and sound judgment
- A positive, flexible mindset with the ability to adapt to shifting priorities and evolving tasks
WHY JOIN US?
You would be joining a highly successful team of supportive individuals working towards a common goal of providing exceptional client service
Competitive compensation: The salary range for this role is $48,000 – $65,000 per annum. Within this range, individual pay is determined by market rates, job-related skills, relevant experience, education and/or training, and an internal equity review of the salaries of other employees
Benefits Package: benefits package which includes a Health and Dental plan, an Employee Assistance Program (EAP), TELUS Health, as well as an RRSP Program after one year of employment with the firm
Paid Time Off: vacation time starts at 3 weeks, and 10 sick days per year
Fun and collaborative work environment: annual year-end party, summer social, staff appreciation day, and many other social events
Diversity and Inclusion: We value diversity and being a welcoming workplace where people feel comfortable being themselves, and where they have equal opportunity to fulfill their potential
HOURS OF WORK
This position is Monday to Friday starting at 8:30 am to 4:30 pm. This is a 7-hour paid day, 35-hour work week. This is an in-office position.
HOW TO APPLY
At Fulton, we hire for skills, potential, and mindset—not just credentials. If you’re looking to make a meaningful impact within a supportive, collaborative environment, we’d love to connect with you.
If you are a dedicated Executive Assistant who thrives in a dynamic setting and is excited to contribute to a people-focused team, we encourage you to apply. Please submit your resume and a cover letter outlining your experience and interest in the role to Kait Methot at [email protected].
We thank all applicants for their interest, but only those selected for an interview will be contacted.
Pay: $40,000.00-$65,000.00 per year
Benefits:
- Company events
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- Vision care
Work Location: In person
