Position Title
Finance Clerk, Research & Special Purpose Funding
Department/Unit
Engineering - Dean's Office
Location
Halifax, Nova Scotia, Canada
Employee Group
Grant-Paid (PSAC Local 86001)
Duration of Contract (if applicable)
3 years
Employment Type
Full Time
Full-time Equivalency (FTE)
1.0
Salary
$26.73 - $33.84 per hour ($48,651 - $61,582 per annum based on 35 hours per week)
About Dalhousie University
Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.
Job Summary
Reporting to the Manager, Finance, the Finance Clerk, Research and Special Purpose Funding serves as a key point of contact between faculty members, research staff, and Financial Services, helping to resolve discrepancies and ensure compliance with institutional policies and procedures. The role also includes preparing financial summaries and reports to support the Units and other senior leaders in effective financial decision-making.
Key Responsibilities
- Maintain and reconcile financial records by coordinating with Principal Investigators (PIs) or Financial Services to ensure accuracy and compliance with university guidelines.
- Support financial operations and documentation by preparing and processing payroll, account setups, journal entries, and various financial forms.
- Support purchasing and expense activities for research projects, ensuring that materials and services are procured in accordance with policy and charged to the appropriate funding sources.
- Issue invoices, track receivables, and follow up on outstanding accounts. Communicate with PIs or project leads regarding payment status and any related financial obligations.
- Compile financial reports and summaries for project directors, providing clear and timely updates on account balances, commitments, and expenditures to support informed financial decision-making.
Note
Due to operational requirements, the successful applicant is required to work in-person on campus.
Required Qualifications
- Business/Administrative Professional program with a minimum of three years’ related experience (or equivalent combination of training and experience).
- Proficiency with Office 365 (including applications such as Word, Excel, PowerPoint, Teams, OneDrive, Outlook, etc.).
- Excellent communication, record keeping, and organizational skills are required, as well as the ability to work in a team environment.
- Ability to work independently in a busy office setting and prioritize the workload.
Assets
- Experience working in a university or research setting.
- Data entry accuracy.
- Understanding of records retention best practices.
Job Competencies
The successful candidate is expected to demonstrate proficiency in Dalhousie’s
core and
leadership competencies, in particular:
- Self-Awareness & Professionalism
- Integrity
- Adaptability
- Knowledge & Thinking Skills
- Communication
Additional Information
Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a voluntary RRSP, health and dental plans, a wellness allowance, an employee and family assistance program and a tuition assistance program.
Application Consideration
Non-probationary bargaining unit employees (PSAC Local 86001) are given priority consideration. All other applications will be considered when there is no qualified candidate from the bargaining unit.
Full-time students currently enrolled at an educational institution are not eligible for regular Grant-Paid positions.
We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or People and Culture.
Diversity Statement
Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above. For more information, including details related to our Employment Equity Policy and Plan and definitions of equity-deserving groups please review our Employment Equity information.
If you require any support for the purpose of accommodation, such as technical aids or alternative arrangements, please let us know of these needs and how we can be of assistance. Dalhousie University is committed to ensuring all candidates have full, fair, and equitable participation in the hiring process. Our complete Accommodation Policy can be viewed here.
