Accounts Payable Supervisor
Devon Properties Ltd.
Location: Victoria, BC (Head Office) | Compensation: $60,000.00 - $65,000.00 per year
About Devon Properties
Devon Properties Ltd. is a leading property management and real estate services firm headquartered in Victoria, British Columbia, with offices in Vancouver and Kelowna. We are dedicated to improving the rental market for everyone through well-maintained properties, satisfied residents, and detailed financial reporting. Our culture values strong communication, collaboration, and a commitment to excellence in everything we do.
The Opportunity
Reporting to the VP of Finance, the Accounts Payable Supervisor is a key member of the finance team and will provide oversight of vendor creation and maintenance, considering all tax implications, cash disbursements and electronic invoice processing in accordance with policies, goals, and objectives established by the organization. The successful candidate will foster a team culture and leverage technology and AI tools to improve efficiency and streamline accounts payable processes, and maintain an environment of continuous process improvement and outstanding customer service.
What We Offer
- Competitive salary $60,000.00 - $65,000.00 per year
- A collaborative and professional work environment
- Career development and advancement opportunities within a dynamic team
- Extended health and dental benefits.
- 3 weeks’ vacation per calendar year.
- Monthly rent day lunch is provided by the company in addition to various social events that happen throughout the year to support a successful team environment.
Key Responsibilities
- Be responsible for the oversight and processing of a high volume of AP transactions which includes investigating and resolving vendor history.
- Provide supervision and leadership to a team of accounts payable staff and implement checks and balances to ensure the accurate and timely payment to vendors.
- Drive efficiency by leading continuous improvement initiatives, leading projects and promoting process automation.
- Ensure processes and controls are understood by all and that everyone is executing them.
- Provide ongoing employee training and cross training to ensure all financial policies and procedures are being adhered to.
- Assist with staff development, monitor performance metrics, and assist with completing annual performance evaluations.
- Develop and maintain accounts payable policies and procedures to improve efficiency.
- Work with approving departments to resolve issues related to processing, approval, and payment of invoices while proactively identifying and implementing solutions to ensure timely and accurate processing of future payments.
- Reconcile vendor statements, research and correct discrepancies utilizing email and verbal communication to balance and validate payments to each and every vendor.
- Maintain vendor files and documentation thoroughly and accurately following company policy and accepted accounting practices.
- Run regular reports to analyze information and identify discrepancies. Conduct research and analysis to resolve complex payment and vendor issues.
- Ensure vendors and internal inquiries are handled in a timely fashion and that corrections are made as appropriate. Manage vendor inquiries to ensure continued relationship growth.
- Provide customer service and support to both internal and external stakeholders.
- Maintain accounting ledgers accurately and according to best practice.
- Maintain outstanding purchase orders with regular follow up.
- Reconcile credit card statements and manage payments using multiple bank accounts.
- Advocate and implement EFT payment set up through the accounting system.
- Complete and track credit applications.
- Prepare and review monthly cash calls.
Qualifications
- Accounting degree or diploma from a recognized post-secondary institution, or equivalent experience.
- A minimum of 3 years’ accounting experience in a high-volume Accounts Payable role.
- 1-3 years supervisory experience within an Accounts Payable department.
- Intermediate to advanced skills set with Microsoft Suite specifically Excel and Outlook.
- Thorough understanding of accounting principles and GAAP.
- Detail oriented, self-motivated, and resourceful, with strong interpersonal and communication skills.
- Proactive and self-directed with demonstrated ability to work independently and as part of a team.
- Able to prioritize, multi-task, and able to work in a changing, fast-paced environment.
- Excellent interpersonal and customer service skills.
- Strong analytic and problem-solving skills.
Devon Properties Ltd. is an equal opportunity employer. We thank all applicants for their interest; however, only those selected for an interview will be contacted.
Job Types: Permanent, Full-time
Pay: $60,000.00-$65,000.00 per year
Benefits:
- Company events
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- Paid time off
- Tuition reimbursement
- Vision care
Application question(s):
- Please indicate your status in Canada: Citizen / Permanent Resident / Work Permit Holder
- If you are a Work Permit Holder, please specify the type of permit you hold and its expiry date
- What are your salary expectations?
Experience:
- Accounts payable: 3 years (required)
- Supervisory: 1 year (required)
Location:
Work Location: In person
