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Executive Assistant, People, Communications and Enrolment

Durham College
Oshawa, ON

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Détails du poste

Temps plein
Il y a 2 jours

Compétences

Microsoft Powerpoint
Microsoft Word
Microsoft Outlook
Préparation de documents
Recherche
Baccalauréat
Prise de décisions
Préparation de rapports et de présentations
SharePoint
Gestion de budget
Correction d'épreuves
Ellucian
Collaboration interfonctionnelle
Affaires
Leadership
Compétences en communication
Coordination d'équipe
Communication interfonctionnelle
Suivi de l'avancement des projets
Gestion du temps

Description complète du poste

Executive Assistant, People, Communications and Enrolment
COMPETITION NO. AD26-25
Band 9: $79,101 to 98,878

About Durham College:
Durham College (DC) is a leading post-secondary institution that supports students to develop career-ready skills for the ever-changing job market. With a focus on experiential learning, led by expert faculty, through field placements, applied research, co-ops and other hands-on opportunities, DC grads are known for having the skills and knowledge they need to adapt to the ever-changing workforce.

A leader in innovative teaching and learning, Durham College offers a wide range of market-driven programs across multiple disciplines, including culinary management, farming and horticulture, business, IT, construction and trades, science and technology, health care, engineering, social and community services, media, art and design.

Our modern campuses in Oshawa and Whitby offer 145 programs – including six bachelor’s degrees and 11 apprenticeship programs – to more than 11,000 full-time post-secondary and nearly 3,000 apprenticeship students. In addition, we have more than 16,000 student registrations in professional and part-time learning. More than 120,000 alumni represent the college, both locally and around the world.

DC has an estimated annual economic impact of more than $913 million on Durham Region and is proud to be an active and engaged member of the communities we serve by contributing resources and expertise to enhance social and economic well-being through partnerships, investments and collaboration.

Duties and Responsibilities:

The Executive Assistant (EA) provides senior-level executive, administrative, and operational support to the Vice President, (VP) People, Communications and Enrolment, playing a key role in advancing the strategic priorities of a broad portfolio that includes Human Resources, Communications and Marketing, Domestic and International Recruitment, and Enrolment Services.

Serving as a central point of coordination for the VP, the EA supports the effective management of daily operations, leadership activities, planning and reporting processes, special projects, and portfolio-wide initiatives. The position works proactively to anticipate the VP’s needs, establish structure around priorities and commitments, and ensure important work progresses across multiple departments and functions.

The EA actively manages the flow of priorities, information, decisions, and commitments through the Office of the VP. This includes triaging requests and issues, protecting and prioritizing the VP’s time, preparing the VP for meetings, coordinating follow-up on commitments, and ensuring actions, approvals, and deadlines are advanced appropriately. The EA maintains awareness of emerging priorities across the portfolio and institutional calendar and proactively identifies matters requiring the VP’s attention.

The EA facilitates communication and collaboration, coordinates cross-functional initiatives on the VP’s behalf, and supports the timely execution of portfolio priorities. The role also supports the VP’s leadership team's effectiveness by coordinating meeting agendas and materials, maintaining forward-planning calendars, tracking decisions and action items, and ensuring appropriate follow-through among portfolio leaders.

The EA develops and maintains comprehensive systems for tracking strategic priorities, business plan deliverables, projects, decisions, approvals, follow-up items, and other commitments of the VP. The position also helps maintain continuity within the Office of the VP by ensuring key decisions, commitments, correspondence, and supporting information are appropriately documented and accessible.

Key responsibilities include conducting research and gathering information; preparing briefing materials, presentations, correspondence, reports, and meeting materials; coordinating schedule, calendar, meetings, and supporting certain events and emergency communications; monitoring budget expenditures; responding to and triaging inquiries; drafting and proofreading documents; supporting special projects; and providing general administrative support.

The EA serves as an important liaison between the Office of the VP and other executive offices. The position exercises sound judgment in determining what requires the VP’s attention, what can be redirected or resolved elsewhere, and when matters should be escalated.

Qualifications:

A minimum of a three-year diploma or degree in Business Administration, Office Administration or Communications, along with 5 years of relevant experience.
Leadership development courses or certifications will be considered a strong asset.
Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook), SharePoint, and enterprise systems (e.g., Banner, FAST).
Strong organizational, time management, and project management skills with the ability to balance multiple priorities.
Exceptional interpersonal, verbal, and written communication skills, with sound judgment, diplomacy, and discretion in handling confidential matters.
Proven problem-solving, critical thinking, and conflict resolution abilities; able to work independently under pressure.
Experience in budget coordination and financial tracking.
Demonstrated commitment to equity, diversity and inclusion.

Please note that this is a new vacancy.

Please apply below by submitting your cover letter and resume to the online portal. Job Competition closes at 7:00 p.m. EST on September 2, 2026. Competition number AD26-25.

Contact Us T:905.721.3073 [email protected]
C Wing, Second Floor - 2000 Simcoe St. N. Oshawa, ON

Durham College invites applications from all qualified individuals. Durham is committed to fostering workplace diversity, and, provides accommodations to applicants with disabilities throughout our hiring process. If you require this information in alternate format; require communication supports; an accommodation in applying for a posting and/or if you are selected for an interview, please contact our Human Resources (HR) department and an HR assistant will work with you to meet your needs.

We thank you for your interest in employment with Durham College however, only those candidates selected for an interview will be contacted.

Land Acknowledgement
Durham College is situated on the traditional lands of the First Peoples of the Mississaugas of Scugog Island First Nation. These lands are covered under the Williams Treaties and rest within the traditional territory of the Anishinaabeg. We offer our gratitude to the Indigenous Peoples who care for and, through the treaty process, share the lands on which we live, learn, teach and prosper today.

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