Office Administrator
The Auto Loft Inc. – Toronto, ON
The Auto Loft is Toronto's premier luxury vehicle storage and concierge facility, providing exceptional service to owners of exotic, classic, luxury, and collector automobiles. We are seeking a highly organized, professional, and detail-oriented Office Administrator to join our growing team.
About the Role
This is a full-time position for someone who thrives in a fast-paced environment, enjoys interacting with clients, and takes pride in keeping an office running efficiently. The successful candidate will be responsible for a variety of administrative, customer service, bookkeeping, and office support duties.
Responsibilities
- Welcome clients and visitors in a warm and professional manner.
- Answer incoming telephone calls, emails, and customer inquiries.
- Schedule appointments and manage calendars.
- Prepare invoices and process payments.
- Perform basic bookkeeping and accounting tasks.
- Assist with accounts receivable and accounts payable.
- Reconcile basic financial records and assist with month-end administrative tasks.
- Enter customer, vehicle, and financial data accurately into company systems.
- Maintain organized filing systems, both electronic and paper.
- Manage customer files and vehicle records.
- Coordinate vehicle arrivals, departures, and transportation logistics.
- Maintain an organized and efficient office environment.
- Assist with marketing initiatives, social media, and customer communications.
- Support management with day-to-day administrative projects.
- Perform general office duties and administrative support as required.
Skills & Qualifications
- Minimum two (2) years of office administration experience.
- Experience with basic bookkeeping and accounting principles.
- Strong data entry skills with exceptional attention to detail.
- Proficient in Microsoft Office, including Excel, Word, and Outlook.
- Proficient with Google Docs, Google Sheets, and Google Drive.
- Experience with QuickBooks or similar accounting software is considered an asset.
- Excellent organizational, time management, and multitasking skills.
- Strong written and verbal communication skills.
- Professional appearance with a positive, customer-focused attitude.
- Ability to work independently as well as collaboratively within a team.
- Comfortable learning and using new software and office systems.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Valid Ontario driver's licence with a clean driving record.
- Comfortable driving customer vehicles, including luxury, exotic, classic, and collector automobiles. Experience driving manual transmission vehicles is considered an asset.
- Experience or interest in the automotive industry is considered an asset.
What We Offer
- Competitive salary based on experience.
- Full-time, permanent position.
- Employee benefits.
- Supportive, professional, and team-oriented work environment.
- Opportunity to grow with one of Toronto's leading luxury vehicle storage and concierge facilities.
If you are dependable, organized, detail-oriented, and passionate about delivering exceptional customer service, we would love to hear from you.
Please submit your résumé along with a brief cover letter explaining why you would be an excellent addition to The Auto Loft team.
Pay: From $22.00 per hour
Benefits:
- Dental care
- Extended health care
- On-site parking
Work Location: In person
