JOB OVERVIEW
AMR Property Management is looking for a reliable Maintenance Coordinator with strong computer skills to maintain our properties in Simcoe County. The role includes both hands-on repairs and maintenance-related paperwork.
The Maintenance Coordinator is responsible for overseeing the maintenance, repair, operation, and overall physical condition of a portfolio of our rental and condominium properties. Reporting to the General Manager and working closely with the Property Management team, the Maintenance Coordinator ensures all properties are maintained in a safe, efficient, cost-effective, and environmentally responsible manner while delivering exceptional tenant service.
This position combines leadership, technical oversight, contractor coordination, preventative maintenance planning, project management, and hands-on operational support as required. The Maintenance Coordinator supervises vendors and contractors while ensuring all work is completed to company standards, applicable legislation, and operational objectives.
KEY RESPONSIBILITIES
Building Operations & Maintenance:
· Oversee the day-to-day maintenance and operation of our residential properties.
· Ensure all building systems are operating effectively, including HVAC, plumbing, lighting, roofing, fire protection systems, overhead doors, and life safety systems.
· Conduct daily, weekly, and monthly property inspections to identify deficiencies, safety concerns, maintenance requirements, and preventative maintenance opportunities.
· Troubleshoot operational and maintenance issues and implement practical and cost-effective solutions.
· Coordinate and perform building repairs and maintenance activities where appropriate (plumbing, electrical, carpentry, drywall, painting).
· Inspect smoke/CO detectors and fire extinguishers, and coordinate fire watch requirements where necessary.
· Maintain preventative maintenance schedules and ensure timely completion of maintenance activities.
· Ensure all maintenance records, inspection reports, SOPs, log books, and operational documentation are accurately maintained.
· Maintain company inventory of all tools and equipment.
· Prepare units for move-ins and conduct property inspections
Contractor & Vendor Management:
· Coordinate, supervise, and inspect contractors, vendors, and trades performing work at company properties.
· Obtain and evaluate quotations, estimates, and pricing for maintenance and repair projects.
· Review job costing and identify opportunities for operational efficiencies and cost savings.
· Ensure contractor compliance with insurance, WSIB, licensing, OH&S requirements, and company procedures.
· Inspect workmanship and authorize completion of work orders and contractor performance standards.
· Coordinate snow removal, landscaping, waste management, and exterior maintenance contractors to ensure service expectations are met.
Tenant Relations & Customer Service:
· Maintain effective and professional communication with tenants, contractors, and vendors.
· Respond to tenant maintenance requests, service calls, and operational concerns in a timely manner.
· Coordinate maintenance activities with tenants to minimize disruption to operations.
· Promote strong tenant relationships through responsive service and proactive communication.
Administration & Reporting:
· Maintain maintenance inventory, tool rooms, equipment logs, and material tracking systems.
· Request purchase orders and track work completion and invoicing status.
· Review invoices, maintenance expenses, and operational costs for accuracy and budget compliance.
· Prepare weekly operational updates and maintenance reports for management.
· Participate in monthly property tours and operational planning meetings.
· Ensure accurate completion of maintenance logs, inspection reports, timesheets, and departmental records.
· Ensure that all internal company maintenance invoices are generated, approved, and sent to the Accounting team for billing.
Emergency Response:
· Participate in after-hours and holiday emergency response as required.
· Respond to emergency maintenance, weather-related, or operational incidents.
· Coordinate emergency contractors and services when required.
QUALIFICATIONS AND EXPERIENCE
· Minimum 3 years of experience in building maintenance, facilities management, or property operations.
· Any property management experience is an asset.
· Strong knowledge of building systems, maintenance procedures, construction practices, and preventative maintenance programs.
· Working knowledge of the Ontario Building Code and Occupational Health & Safety legislation.
· Experience coordinating contractors, trades, and multiple service providers.
· Strong organizational, leadership, and problem-solving skills.
· Intermediate proficiency in Microsoft Office Suite.
· Mechanical and basic electrical knowledge considered an asset.
· Valid G Class Driver’s License and reliable transportation required.
Core Competencies:
· Ability to coordinate a high level of activity in a fast-paced environment.
· Strong time management and multitasking skills.
· Ability to balance administrative responsibilities with hands-on operational duties.
· Strong leadership, communication, and conflict resolution abilities.
· Ability to work independently with minimal supervision.
· Strong initiative and commitment to continuous improvement.
· Professionalism and composure under pressure.
Working Conditions:
· Combination of office and outdoor work environments.
· Frequent travel between properties is required.
· Exposure to varying weather conditions and active construction environments.
· Occasional lifting, climbing, and operation of maintenance equipment may be required.
· Participation in after-hours emergency response required.
What We Offer:
Job Type: Full-time, Permanent
Location: In person (Barrie, ON)
We thank all applicants. Only those selected for an interview will be contacted.
Job Types: Full-time, Permanent
Pay: $55,000.00-$70,000.00 per year
Flexible language requirement:
Ability to commute/relocate:
- Barrie, ON: reliably commute or plan to relocate before starting work (required)
Work Location: In person
