REAL ESTATE EXECUTIVE ASSISTANT & MARKETING SUPPORTGreater Toronto Area (GTA) Applicants Only | Hybrid Remote Position
Please read this posting carefully before applying.
This position is primarily remote; however, applicants must reside within the Greater Toronto Area and be available for occasional in-person meetings, property visits, client appointments, marketing shoots, events, and special projects.
This is not a fully virtual position and is not suitable for applicants located outside the GTA.
Are you highly organized, self-motivated, tech-savvy, and enjoy working independently while also being part of a collaborative team?
The Graff Group Toronto is seeking a Real Estate Executive Assistant & Marketing Support professional to assist with administration, content creation, marketing execution, project management, and occasional in-person support.
Before applying, please take the time to research the role and lifestyle of a Realtor.
Real estate is not a traditional 9-to-5 business. While we value structure, systems, organization, and planning, flexibility is absolutely essential. Our clients' needs often dictate our schedules, and priorities can change quickly.
This is not a clock-watching position. We are looking for someone who measures success by results, communication, follow-through, problem-solving, and initiative rather than a rigid schedule.
This is a highly varied role that combines executive assistance, administration, marketing support, content creation, project management, and occasional in-person support. No two weeks are exactly alike. The ideal candidate enjoys variety, is comfortable wearing many hats, and takes pride in helping a busy real estate team stay organized, visible, and moving forward.
About Us
The Graff Group Toronto is a highly respected real estate team with decades of experience serving clients throughout the Greater Toronto Area. We specialize in helping clients through important life transitions, including divorce and matrimonial home sales, estate sales, downsizing, relocations, and traditional residential real estate transactions.
We pride ourselves on professionalism, education, compassion, communication, strong client relationships, and exceptional service.
What makes our team unique is the relationship behind the business.
Cheryl Graff and Samantha Graff Benmor have worked together as a mother-daughter team for over 31 years. Samantha has spent her entire 31-year real estate career with the same brokerage, while Cheryl has been with the brokerage for 39 of her 45 years in real estate.
Loyalty, integrity, communication, trust, and long-term relationships are not simply words to us—they are values we have built our careers upon.
We genuinely care about the people we work with, including our clients, professional partners, and team members. We believe great relationships are built through honesty, mutual respect, accountability, and open communication.
As a result, we are not looking for someone seeking a short-term position. We are hoping to find the right person who is interested in becoming a valued and trusted part of our team for years to come.
We are committed to investing in the right person and creating an environment where they can learn, grow, contribute, and succeed alongside us.
If you are looking for a role where loyalty, trust, strong communication, and meaningful relationships matter, and where your contributions will be valued and appreciated, we would love to hear from you.
Administrative Responsibilities
- CRM management and database maintenance
- Data entry and file organization
- Google Drive management
- Creating and maintaining Google Sheets and Google Docs
- Document preparation and organization
- Tracking projects and deadlines
- Assisting with client communication and follow-up
- Calendar coordination and task management
- Maintaining systems and processes
- Managing and organizing digital files and databases
- Supporting Samantha and Cheryl with day-to-day business operations
- Taking notes during meetings, listing appointments, and special projects when required
- Marketing & Content Responsibilities
- Edit videos using CapCut
Required Skills & Experience
- Previous administrative experience
- CRM experience (required)
- Strong proficiency with Google Docs, Google Sheets, and Google Drive
- CapCut experience (required)
- Canva experience (required)
- Social media scheduling and publishing experience
- Excellent written and spoken English
- Strong attention to detail
- Exceptional organizational skills
- Ability to work independently with minimal supervision
- Comfortable learning new technology and systems
- Reliable internet connection and home office setup
- Create graphics and marketing materials using Canva
- Schedule and publish content across multiple social media platforms
- Assist with article formatting and publication
- Organize, edit, and maintain photo and video libraries
- Coordinate content calendars
- Draft captions and assist with content creation
- Upload and manage YouTube content
- Assist with newsletters and email campaigns
- Monitor and maintain consistency across marketing platforms
- Support marketing initiatives from concept through execution
- Assist with photography and video organization
- Help maintain brand consistency across all platforms
- Previous Personal or Executive Assistant Experience Preferred
While this role offers flexibility and is primarily remote, it is much more than an administrative position.
The successful candidate will work closely with Samantha Graff Benmor and Cheryl Graff and become an integral part of our daily operations. As such, we are looking for someone who understands the importance of professionalism, discretion, confidentiality, communication, trust, and accountability.
Previous experience working as a Personal Assistant, Executive Assistant, Office Manager, Team Administrator, or in a similar support role is strongly preferred.
Location & In-Person Requirements
While the majority of this role is performed remotely, this is not a fully virtual position.
Applicants must be located within the Greater Toronto Area and be available for occasional in-person meetings, training sessions, property visits, client appointments, marketing shoots, networking events, and special projects as required.
A valid Ontario driver's licence and access to a vehicle are strongly preferred.
From time to time, the successful candidate may be asked to assist with:
- Property visits and listing preparation
- Video and photography shoots
- Event setup and coordination
- Client meetings
- Content creation and behind-the-scenes documentation
- Taking notes and assisting during listing consultations
- Supporting special projects and team initiatives
- Assisting with packing, organizing, decluttering, and preparing homes for sale when additional support is required
While these in-person responsibilities typically represent a small percentage of the role, flexibility and availability for occasional on-site support are important.
The Right Candidate Is:
- Highly organized but adaptable
- Proactive rather than reactive
- Comfortable working independently
- Resourceful and solution-oriented
- Able to manage multiple projects simultaneously
- Excellent at following through on tasks
- Comfortable communicating through phone, text, email, Zoom, and messaging platforms
- Looking for flexibility and enjoys working remotely
- Professional, trustworthy, and discreet
- Positive, dependable, and relationship-focused
- Comfortable working in a fast-paced environment where priorities may change
- Interested in growing with a team over the long term
Hours & Growth Opportunity
This position begins as a part-time role; however, the number of hours required may fluctuate from week to week depending on current projects, listings, marketing initiatives, events, and client needs.
Applicants must be comfortable working in an environment where weekly hours are not always identical and must accurately track and document all hours worked.
For the right candidate, there is significant opportunity for growth. We would ideally like to find someone interested in building a long-term relationship with our team and growing alongside us.
As responsibilities, skills, efficiency, and trust increase, this role has the potential to evolve from part-time to three-quarter time and ultimately full-time.
Interview Process
Candidates selected for interviews will participate in a multi-step process designed to ensure a strong fit for both parties.
Following the initial interview, selected candidates will be asked to complete a brief skills assessment designed to evaluate:
- Ability to follow instructions
- Attention to detail
- Organization and prioritization
- Communication skills
- Speed and efficiency
- Technical proficiency
This assessment is intended solely for evaluation purposes and will not involve client work or ongoing business projects.
Applicants should be prepared to demonstrate their abilities using tools and platforms relevant to the position.
To Be Considered, Applicants Must Submit:
- Resume
- Cover letter
- Hourly compensation expectations
- Details of experience with CRM systems, CapCut, Canva, Google Workspace, and social media marketing
- Availability and preferred number of hours per week
- A short 1–2 minute video introducing yourself and explaining why you believe you would be a great fit for this role
- Answers to all application questions below
Applications that do not include all requested information will not be considered.
Application Questions
- Why do you believe you would thrive in a flexible real estate environment where priorities can change daily?
- Describe a situation where you supported a busy professional whose priorities changed frequently. How did you stay organized while remaining flexible?
- Why do you believe you would enjoy working closely with two experienced real estate professionals in a highly relationship-driven business?
- What attracted you to this position specifically, and what makes you believe you would be a strong long-term fit for our team?
- What CRM systems have you worked with, and how would you rate your proficiency with each?
- Describe your experience using CapCut, Canva, video editing software, social media scheduling tools, Google Sheets, and Google Docs.
- What do you enjoy most about working remotely?
- What do you believe are the three most important qualities of an exceptional assistant?
- Where do you see yourself professionally in the next three years, and what interests you about potentially growing with a small, highly specialized real estate team?
- Do you reside within the Greater Toronto Area? If yes, please indicate your city or neighbourhood and whether you have access to a vehicle.
- Are you comfortable with a role that is primarily remote but occasionally requires in-person attendance at listings, events, meetings, marketing projects, and client appointments?
- Please describe your experience creating, scheduling, and publishing social media content. Which platforms and software have you used?
- Please provide links to any social media accounts, content, videos, graphics, websites, or marketing projects you have personally created or managed.
Final Note
Due to the volume of applications we receive, only candidates who carefully follow the application instructions and submit all requested materials will be considered for an interview.
Attention to detail, follow-through, communication, and the ability to follow instructions are important parts of this role and will be considered throughout the hiring process.
Only candidates selected for an interview will be contacted.
Pay: $22.00-$25.00 per hour
Benefits:
- Casual dress
- Flexible schedule
- Work from home
Work Location: Hybrid remote in Toronto, ON
