About WOODca Design
WOODca Design is a growing Canadian supplier of premium decorative panels, architectural wood products, and building materials. We proudly serve cabinet makers, millwork shops, manufacturers, designers, contractors, and distributors across Ontario with quality products and exceptional customer service.
As we continue to grow, we are looking for a highly organized and proactive Sales & Office Administrator to support our sales team while helping maintain an efficient, professional, and welcoming office environment.
Position Summary
The Sales & Office Administrator combines sales support, showroom customer service, office administration, and marketing coordination in one dynamic role. The successful candidate will play an important part in supporting the outside sales team, assisting walk-in customers, coordinating daily office operations, and contributing to the company's marketing initiatives and internal organization.
This position is ideal for someone who enjoys working in a fast-paced environment, takes initiative, and thrives in a role where every day brings something different.
Key Responsibilities
Sales & Administrative Support
- Provide day-to-day administrative support to the outside sales team.
- Prepare and maintain sales presentations, price lists, product information, brochures, and other sales materials.
- Coordinate communication between Sales, Warehouse, Purchasing, and Finance departments.
- Assist with customer documentation and internal sales processes.
- Welcome walk-in customers, identify their needs, introduce WOODca Design products, prepare quotations, and support the sales process from initial inquiry through order placement.
- Contribute to showroom sales by delivering exceptional customer service and building strong customer relationships.
Office Administration
- Maintain a clean, organized, and professional office environment.
- Coordinate office supplies, shipping, courier services, and general office needs.
- Welcome and assist visitors, suppliers, and service providers.
- Support workplace health & safety documentation, certifications, and compliance requirements.
- Help ensure smooth day-to-day office operations.
Marketing Support
- Assist with the preparation of brochures, catalogs, presentations, promotional materials, and product samples.
- Coordinate with marketing partners, designers, and external suppliers.
- Organize and maintain marketing materials and sample inventory.
- Prepare monthly marketing expense reports.
- Support trade show planning and event preparation.
- Assist in creating and distributing email marketing campaigns and newsletters.
Internal Communication & Company Culture
- Organize company events, team lunches, birthday celebrations, holiday gatherings, and other employee engagement activities.
- Help foster positive internal communication and teamwork.
- Support internal communication initiatives in coordination with management.
General Responsibilities
- Follow company policies, procedures, and administrative processes.
- Maintain accurate company records and documentation.
- Support other departments during busy periods or special projects.
- Contribute to maintaining WOODca Design's professional image and positive workplace culture.
- Perform other duties as assigned by management.
Qualifications
- Previous experience in office administration, sales support, customer service, inside sales, or a similar administrative role.
- Excellent organizational and time management skills with the ability to manage multiple priorities.
- Strong verbal and written communication skills.
- High attention to detail and problem-solving ability.
- Proficiency in Microsoft Office (Excel, Word, Outlook, and PowerPoint).
- Experience with CRM or ERP systems is considered an asset.
- Experience with marketing coordination, social media, or email marketing is an asset.
- Professional, proactive, and customer-focused attitude.
- Ability to work independently while collaborating effectively with multiple departments.
What We Offer
- Competitive salary based on experience.
- A supportive and collaborative team environment.
- Opportunities for professional growth and career development.
- Stable full-time employment with a growing Canadian company.
- Company social events and team-building activities.
İş Türü: Tam zamanlı
Maaş: $47.000,00 - $55.000,00 yıllık
Work Location: İş yeri
