We are seeking an organized, detail-oriented, and team-focused Administrative Assistant to join our team. In this role, you will provide essential administrative support that helps ensure the smooth and efficient operation of daily activities across the Sport Division. The successful candidate will be a proactive professional with strong communication skills, excellent time management abilities, and a commitment to delivering high-quality support to staff, stakeholders and members. If you thrive in a fast-paced environment, enjoy coordinating multiple priorities, and take pride in helping a team deliver high quality support to Saskatchewan’s sport system, we encourage you to apply.
Primary Duties and Responsibilities
1. Meeting Management and Administration
- Schedule and coordinate meetings, including booking meeting rooms, sending invitations, and preparing agendas, meeting package preparation and any other relevant documents.
- Attend meetings and record accurate minutes, capturing key discussion points and action items.
- Follow up on action items to ensure timely completion.
- Support Annual General Meeting (AGM) preparation.
- Coordinate reporting for a variety of programs and initiatives for Sask Sport/Sask Lotteries.
- Maintain manual and electronic filing making suggestions for improvements and implementing them.
- Proof reading and editing a variety of correspondence to Sask Sport’s identity standards.
- Monitoring administrative processes and proposing and implementing changes to improve efficiency.
- Managing incoming and outgoing correspondence (referrals, inquiries, etc.) ensuring proper distribution.
- Minor research and help with projects.
- Working with others to collaborate across divisions on various administrative tasks and projects.
2. Logistics and Data Management
- Maintain databases, inputting information and ensuring accuracy of information.
- Reviewing information submitted by external sources before distributing it to the appropriate staff member.
- Connect with members for follow up on missing information.
- Coding and submitting invoices following Sask Sport guidelines and policy.
- Managing events and meeting needs such as venues, food, and other logistics.
3. Reception Support
- Greet public, answer phones, contact building personnel, mail deliveries and sorting.
- Other duties or responsibilities as assigned by supervisor.
Knowledge, Skills and Abilities
Demonstrated skills in the following areas:
- Strong administration, organizational, and time management skills with attention to detail.
- Effective written and verbal communication skills.
- Proficiency in Microsoft Office suite (Word, Excel, Outlook, Teams), Zoom and Adobe.
Demonstrated abilities in the following areas:
- Self-motivated, proactive and enthusiastic.
- Skilled in managing diverse responsibilities and balancing multiple priorities effectively.
- Capable of working independently while also thriving in collaborative team environments.
- Strong analytical and problem-solving abilities including identifying challenges and recommending improvements.o Applies sound judgment and initiative to streamline workflows.
Qualifications and Experience
- Administration Certificate or Diploma, or similar education and/or training; and two-four years' experience in an administrative role that demonstrates the ability to perform the duties required for this position.
- Knowledge of the provincial sport delivery system is an asset.
- Experience in the non-profit sector is an asset.
Working Conditions
- Full time (37.5 hours/week).
- Overtime work may be necessary due to meeting support from time to time.
- Office environment.
- Salary and benefits commensurate with experience.
Inclusion Statement
At Sask Sport/Sask Lotteries, we are proud to be part of Saskatchewan’s vibrant non-profit sector. Our work is driven by a commitment to community well-being, inclusion and the belief that sport, culture and recreation are powerful tools for building a more equitable society.
We are an equal opportunity employer and uphold the principles of The Saskatchewan Employment Act and The Saskatchewan Human Rights Code. We actively welcome applications from Indigenous peoples, racialized communities, persons with disabilities, newcomers, women, 2SLGBTQ+ individuals and others who reflect the diversity of Saskatchewan’s communities.
As stewards of public trust and partners in community development, we strive to ensure our team reflects the people we serve. Accommodations are available throughout the recruitment process to support equitable access. If you're passionate about our mission and values—even if your experience doesn’t align perfectly with every qualification—we encourage you to apply. Your unique perspective could help us make an even greater impact.
Together, with the support of Sask Sport, we’re building inclusive spaces where everyone belongs.
How to Apply
Qualified applicants, please send a resume and cover letter outlining your experience and how you will be the best fit for this position to, [email protected] (reference job title in subject).
Deadline to receive applications is July 27, 2026.
Only those selected for an interview will be contacted. Thank you for your interest in Sask Sport and Sask Lotteries.
Job Type: Full-time
Pay: $41,861.00-$56,155.00 per year
Benefits:
- Company events
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- Vision care
Work Location: In person
