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ADMINISTRATIVE ASSISTANT

McMaster University
Hamilton, ON

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Détails du poste

Temps partiel | Temps plein | Contrat à durée déterminée
Il y a 3 heures

Compétences

Classement
Diplôme d'études collégiales (hors Québec)

Description complète du poste

Job ID

77749

Job Title

ADMINISTRATIVE ASSISTANT

Regular/Temporary

Regular

Location

Central Campus

Open Date

2026/07/29

Job Type

Limited Term (>12 months)

Close Date

2026/08/04

Employee Group

Unifor Unit 1, Staff

Favorite Job

Department

Nuclear Reactor

Full/Part Time

Full-Time

Salary Grade/Band

Grade 6

Salary Range

$26.99 - $38.03 (hourly)

Job Code

JD0711

Existing Vacancy

Yes - Backfilling as Existing

Contract Duration

12.1 Months

Target Number of Openings

Hours per Week

Posting Details

Schedule

Monday - Friday 8:30am - 4:30pm (35 Hours per week)

This position will be in office 5 days a week.

Education Level

2 year Community College diploma in Office Administration or related field of study

Career Level

Requires 3 years of relevant experience.

Job Code

JD0711

Expected Start Date

September 2026

Job Description

Department:

Nuclear at McMaster is a unique combination of commercial operations, research, and teaching facilities. The facility consists of the McMaster Nuclear Reactor along with support facilities including Centre for Advanced Nuclear Systems, Small Angle Neutron Scattering, Accelerator, McMaster University Cyclotron Facility, High Level Laboratory Facility, McMaster Positron facility and 9 other cost centres within Nuclear at McMaster.

Nuclear at McMaster facilitates and enables dozens of investigators from approximately 25 Universities to conduct foundational and translational research by providing operational, analytical, technical, regulatory and project management staffing for faculty-led research initiatives, and training and support services for researchers who wish to work independently.

Job Summary:

Organizes and performs a full range of administrative duties associated with a commercial operation that requires a thorough understanding of established functions, policies, and procedures. Establishes priorities for general office operations and is responsible for providing direction to others in how to carry out work tasks.

Purpose and Key Functions:

Establish priorities for general office operations.
Plan and coordinate a variety of events and activities such as conferences, seminars, meetings, and workshops.
Greet visitors, answer or redirect general inquiries in person, by telephone and via email and respond independently to inquiries that are specific in nature and require a thorough knowledge of established policies and procedures.
Identify persons requesting access to the reactor and grant access to facility upon recognition.
Utilize discretion and judgment to screen visitors and telephone calls, and notify appropriate personnel.
Monitor budgets and reconcile accounts. Complete financial forms such as travel expense reports, electronic cheque requisitions, purchase orders and journal entries.
Write a variety of documents such as correspondence, procedure manuals, reports, and minutes.
Record and transcribe minutes for various committees and meetings.
Conduct database, literature, and web searches to find references and articles used for a variety of documents, reports, and publications.
Provide policy and procedure information to others.
Gather and compile the paperwork required to facilitate hiring and payment processes.
Gather and process information required to implement security protocols specific to the nuclear reactor.
Collect, verify, and input data into a variety of spreadsheets and databases.
Coordinate the calendar of supervisor and others and resolve scheduling conflicts.
Write a variety of formal notes and records such as meeting minutes.
Update and maintain information on websites and social networks.
Format, word process, edit, and proofread a variety of documents and materials.
Apply standard mathematical skills such as calculations, formulas, and equations to perform a variety of calculations.
Monitor and order office supplies.
Source and obtain pricing information for office supplies and equipment.
Set up and maintain filing systems, both electronic and hard copy.
Classify, sort, and file correspondence, records, and other documents.
Update and maintain confidential files and records.
Handle sensitive material in accordance with established policies.
Assemble, copy, collate, and disseminate a variety of documents and materials.
Open and distribute incoming mail and faxes.
Prepare outgoing mail, faxes, and courier shipments.

Requirements:

2 year Community College diploma in Office Administration or related field of study
Requires 3 years of relevant experience.

Additional Information

This position will be in office 5 days a week
Should the successful applicant be a Unifor Unit 1 bargaining unit member, who meets the eligibility conditions of Article 19.02 of the Unifor Unit 1 Collective Agreement, then the Limited Term Assignment will be defined as a Career Growth Opportunity in accordance with Article 19 of the Unifor Local 5555 Unit 1 Collective Agreement.

Nuclear Operations Security Provisions
Security clearances and background checks are necessary due to the sensitive nature of the nuclear facility’s operations and regulatory licensing (Nuclear Safety Control Act) requirements. As a condition of employment for this Appointment, you must successfully complete the appropriate and necessary security screenings / clearances (documentation will follow in a separate email). You will be advised in writing by the University whether this condition has been met upon the University's receipt of the results. If you are unsuccessful in these processes, then you will not be able to meet the job requirements and as a result your employment with the University will be terminated.

Being a Nuclear Energy Worker
You will be declared a Nuclear Energy Worker. Given the nature of the work environment where you will be performing your duties, which includes entering and working in radiological hazardous environments, the University requires the use of protective equipment such as respirators, protective clothing, and gloves, as necessary to enter these areas. The University is committed to fostering a safe and healthy work environment.

How To Apply

To apply for this job, please submit your application online.

Employment Equity Statement

McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the “Dish With One Spoon” wampum agreement.

The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.

The University seeks qualified candidates who share our commitment to equity and inclusion, who will contribute to the diversification of ideas and perspectives, and especially welcomes applications from indigenous (First Nations, Métis or Inuit) peoples, members of racialized communities, persons with disabilities, women, and persons who identify as 2SLGBTQ+.

As part of McMaster’s commitment, all applicants are invited to complete a confidential Applicant Diversity Survey through the online application submission process. The Survey questionnaire requests voluntary self-identification in relation to equity-seeking groups that have historically faced and continue to face barriers in employment. Please refer to the Applicant Diversity Survey - Statement of Collection for additional information.

Job applicants requiring accommodation to participate in the hiring process should contact:

Human Resources Service Centre at 905-525-9140 ext. 222-HR (22247), or
Faculty of Health Sciences HR Office at ext. 22207, or
School of Graduate Studies at ext. 23679

to communicate accommodation needs.

Interview Experience

At McMaster University, we believe in a comprehensive and inclusive interview process. Our interview methods encompass a variety of approaches that allow our hiring teams to provide a flexible and accessible experience for engaging with our candidates. Throughout your recruitment process at McMaster, you may be requested to participate in a variety of formats, that may include in-person, virtual or recorded interviews. If you have any questions as you move through the hiring process, please reach out to [email protected] or the HR contact associated with your position of interest.

AI Statement

McMaster and its third-party partners may use AI tools to screen, assess, or select applicants during the hiring process. Please note that currently our recruitment platform does not use AI nor is it part of our current recommended recruitment process.

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