Ready to build your career? We want to hear from you!
As an Office & AP Administrator at ITC Construction, you will be responsible for managing the front desk and ensuring the smooth day-to-day functioning of the regional office. This role provides administrative support to the office management team, delivers exceptional customer service at the front desk, and includes accounts payable responsibilities. The position requires strong organizational skills, attention to detail, and the ability to communicate effectively with internal staff, vendors, and clients.
What You Will Do
Office Administration
- Serve as the first point of contact for visitors and incoming calls; greet guests and answer phones in a professional and friendly manner.
- Manage front desk operations, ensuring a welcoming and organized reception area.
- Handle incoming and outgoing mail, courier packages, and emails; ensure timely distribution.
- Maintain a clean and organized office environment, including common areas and meeting rooms.
- Coordinate meeting logistics, including room bookings, refreshments, and preparation of agendas.
- Order and maintain office supplies, furniture, and equipment; liaise with building management as needed.
- Organize travel arrangements and assist with company events.
- Provide clerical support to the Operations team, including document preparation, data entry, and filing.
- Maintain and update office directories and project records
Accounts Payable Support
- Process vendor invoices, ensuring accuracy and compliance with company policies.
- Match invoices to purchase orders and delivery receipts.
- Prepare and code invoices for approval and entry into the accounting system.
- Monitor and follow up on outstanding invoices and discrepancies.
- Assist with month-end reporting and reconciliation as required.
This role could be for you if you have
- 2-3 years of experience in office administration or front desk role; experience in construction industry preferred.
- Basic knowledge of accounts payable processes.
- Proficiency in Microsoft Office Suite and familiarity with office equipment.
- Strong organizational and time management skills with attention to detail.
- Excellent communication and interpersonal skills.
- Ability to work independently and as part of a team in a fast-paced environment.
Please note that the final compensation may vary depending on factors such as the candidate's relevant experience and qualifications.
Canada’s Best Managed
The Canada's Best Managed Companies award is a hallmark of entrepreneurial excellence – the highest and most recognized honour available to Canadian businesses.
Since 2003, ITC has been recognized as one of Canada’s Best Managed Companies (Platinum Member). We gained this recognition after a scrutinizing process that annually examines all aspects of our business process: strategic planning, marketplace capabilities, human resources initiatives and financial results. Our highly systemized approach to construction ensures the application of best practices and emphasis on quality results.
Who We Are
We are an award-winning industry leader in the construction of residential high rises, mixed-use developments and select commercial projects that range in size from $1 million to $600 million.
In everything we do – Quality Counts. We have made a significant impact throughout communities in Western Canada for nearly 40 years through our focus on quality construction and quality relationships – at ITC, these go hand-in-hand. This approach has led to the successful construction of over 200 residential, institutional, and commercial projects. ITC has been instrumental in enhancing the skylines in major urban centres such as Vancouver, Calgary, Edmonton, Kelowna, and Nanaimo.
With regional offices in Vancouver, Calgary, Edmonton, and Toronto, we continue to make a lasting impact.
At ITC Construction, we are dedicated to developing a respectful and inclusive workplace.
ITC stands for Integrity, Trust and Commitment; these are the foundational values of our organization.
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Integrity – We passionately follow through with what we say and honour our commitments.
- Trust – We individually take responsibility for the quality and professionalism of our relationships.
- Commitment – We are committed to being the most knowledgeable construction professionals.
We believe that everyone deserves an equal opportunity to achieve, succeed, and be their authentic selves. We celebrate our differences as strengths, welcoming and encouraging all applicants.
