Podtech Data Centre Inc, the employing entity, is a proud member of the IREN Group and we are currently looking to hire!
IREN is a leading next-generation data centre business powering the future with 100% renewable energy. We build, own and operate our data centres and take pride in being at the forefront of sustainable solutions for the ever-evolving applications of high-performance compute. We believe that human progress is invaluable, but it should be done in the right way – responsibly, sustainably and having a positive impact on the communities we operate in.
We have grown substantially since 2019, from our inception in Australia to now having several facilities across North America and being listed on NASDAQ… and we are just getting started! By joining us, you will be contributing to the future of sustainable high-performance compute and the local communities we strive to have a positive impact on.
The Procurement Governance Coordinator owns the coordination, tracking, and governance processes that support procurement proposal reviews, stakeholder approvals, document control, and procurement request visibility across the organization.
This role is responsible for managing the proposal review process from intake through review, signoff, filing, and closeout. The Coordinator ensures that the appropriate key stakeholders are engaged at the right stage, review comments and approvals are captured, open requests remain visible, and procurement records are organized, current, and easy to retrieve.
Working closely with Procurement, Legal, Finance, Engineering, Operations, HSE, and other functional teams, this role improves consistency, transparency, compliance, and accountability in procurement review and approval workflows while supporting improvements to the procurement environment, registries, file storage, and related process tools.
Required:
- 2–4 years of experience in document control, procurement coordination, project administration, proposal coordination, or a related role.
- Experience coordinating document review cycles, stakeholder inputs, approvals, or signoff workflows.
- Strong organizational skills with demonstrated ability to manage trackers, registers, deadlines, and multiple open requests.
- High attention to detail and comfort working with controlled documents, review records, and approval evidence.
- Proficiency in Microsoft Excel, SharePoint, Teams, and standard business systems.
- Strong communication and stakeholder coordination skills, including the ability to follow up professionally and escalate issues when required.
- Ability to maintain confidentiality and handle sensitive commercial and procurement information appropriately.
Preferred:
- Experience in procurement, supply chain, contracts, construction, engineering, energy, utilities, or industrial environments.
- Familiarity with proposal review processes, RFx documentation, commercial evaluation packages, or contract approval workflows.
- Experience improving SharePoint libraries, document naming conventions, registries, templates, or file storage processes.
Proposal Review & Approval Coordination
- Own the intake, coordination, tracking, and closeout of procurement proposal review requests.
- Confirm required reviewers and approvers based on scope, commercial risk, technical requirements, and internal approval workflows.
- Distribute proposal packages and supporting documents to the appropriate stakeholders for review and signoff.
- Track review comments, decisions, outstanding actions, and approval status through completion.
- Follow up with reviewers and escalate overdue or blocked approvals to the Procurement Manager.
- Ensure final review records, approvals, and supporting documentation are complete before files are closed.
Open Request Tracking & Reporting
- Maintain a central tracker of open procurement requests, proposal reviews, approvals, and document control actions.
- Provide regular status updates that show request owner, scope, current status, next action, due date, and key risks.
- Identify requests at risk of delay and proactively coordinate follow-up with stakeholders.
- Support management reporting by maintaining accurate, up-to-date data on active and recently closed requests.
Procurement SharePoint, Registries & File Storage
- Support improvements to the procurement SharePoint environment, including folder structure, naming conventions, permissions, and document retrieval.
- Create, maintain, and improve procurement registries, logs, and controlled document lists.
- Ensure procurement files are stored consistently and include the required proposal, review, approval, contract, and supporting records.
- Promote consistent use of templates, file naming, version control, and document retention practices.
Stakeholder Coordination & Process Support
- Act as a central coordination point between Procurement and internal stakeholders during proposal reviews and approval workflows.
- Clarify review requirements, timelines, document expectations, and outstanding actions with stakeholder groups.
- Support the development and refinement of procurement review templates, intake forms, trackers, and process guides.
- Help identify opportunities to simplify, standardize, and improve procurement document workflows.
Documentation, Compliance & Recordkeeping
- Maintain organized procurement records in accordance with internal policies, approval requirements, and audit expectations.
- Ensure proposal review files include appropriate review evidence, signoffs, supporting correspondence, and final decision records.
- Maintain version control and prevent duplicate, outdated, or incomplete files from being used in active workflows.
- Support audits, reporting requests, and lessons learned by retrieving accurate procurement records when required.
At IREN, we offer a comprehensive Total Rewards package designed to support your health, well-being, and long-term success. Our Canada package for salary paid positions includes:
Compensation
- The expected base salary for this role starts at $70-92K annually CAD.
- Actual compensation will be determined based on factors such as experience, qualifications, and market data for the region.
- Total Compensation package may be inclusive of annual incentive bonus, and equity (long-term incentive)
- Relocation assistance (as appliable and based on successful candidate circumstances)
Health & Wellness
- Medical, dental, and vision insurance coverage – 100% company paid for employees and dependents
- Company-paid life and disability insurance
- Voluntary life and critical illness coverage available
- Employee Assistance Program and virtual health care platform
Financial Well-Being
- RRSP with company match
- Voluntary TFSA
Time Off & Flexibility
- 3 weeks annually for vacation and paid holidays
Growth & Development
- Opportunities for advancement and internal mobility
- Training and personal development opportunities
Lifestyle & Culture
- Company events and team-building activities
Podtech Data Centers Inc., the employing entity and proud member of the IREN Group is an equal opportunity employer that is committed to creating an inclusive workplace. We evaluate qualified applicants without regard to race, colour, religion, age, sex, sexual orientation, gender identity, genetic information, national origin, disability, veteran status, and other legally protected characteristics.
By applying for this position and submitting your resume and application materials, you consent to the processing of your personal information in accordance with our Job Applicant Privacy Statement available on our website at www.iren.com.
