Operations & Executive Coordinator (Part-Time)
Location: Penticton, BC (Work from Home with Local Travel)
Company: South Okanagan Property Management (SOPM)
Position Type: Permanent Part-Time
Hours: 10–15 hours per week (with opportunity for growth)
Compensation: $28.00–$32.00 per hour, depending on experience, qualifications, and demonstrated skills.
About South Okanagan Property Management
South Okanagan Property Management (SOPM) is an award-winning, full-service property management company proudly serving Penticton, Summerland, Peachland, Oliver, Osoyoos, and surrounding communities.
Our team manages residential investment properties with a strong focus on professionalism, exceptional customer service, and innovative systems. As we continue to grow, we are looking for a highly organized, dependable, and proactive individual to become an important part of our leadership team.
This is not a traditional administrative position. We are looking for someone who enjoys variety, thrives on organization, and takes pride in helping a growing company operate efficiently.
Position Overview
The Operations & Executive Coordinator provides operational, administrative, executive, and field support to the Managing Broker and leadership team.
This role is responsible for coordinating day-to-day office operations, supporting leasing activities, dispatching maintenance vendors, completing property showings and home checks, assisting with brokerage administration, and ensuring important projects and deadlines stay on track.
The successful candidate is a self-starter who enjoys problem solving, is comfortable working independently, and takes ownership of their responsibilities.
This position begins at approximately 10–15 hours per week, with flexibility in scheduling. As SOPM continues to grow, there is significant opportunity for additional hours and career advancement.
Responsibilities
Executive Support
- Provide administrative support to the Managing Broker and leadership team
- Manage calendars and scheduling
- Coordinate meetings and appointments
- Assist with business projects and research
- Prepare reports and business documents
- Organize priorities and follow up on outstanding tasks
- Assist with email monitoring and administrative correspondence
- Help improve internal systems and workflows
Operations Coordination
- Help oversee the day-to-day operation of the business
- Ensure office procedures and internal systems are followed
- Maintain operational checklists and documentation
- Assist with implementing new company procedures
- Coordinate office-related tasks and administrative projects
- Support leadership with ongoing operational improvements
Brokerage Administration
- Track brokerage compliance deadlines
- Monitor licensing and training requirements
- Assist with brokerage documentation
- Ensure required files and records remain organized
- Support the Managing Broker with administrative brokerage duties
- Assist with internal compliance initiatives
Team Accountability
- Monitor internal task management software (Asana)
- Follow up with team members regarding outstanding tasks
- Ensure internal deadlines are met
- Help coordinate team meetings
- Escalate unresolved issues to management
- Assist with implementation of new procedures and workflows
Leasing & Client Support
- Conduct rental property showings
- Coordinate applicant appointments
- Respond to applicant inquiries
- Assist Property Managers during vacancy periods
- Help ensure leasing schedules remain organized
- Provide professional customer service to prospective tenants
Maintenance Coordination
- Dispatch maintenance vendors
- Coordinate repair appointments
- Obtain quotations as required
- Track maintenance progress
- Follow up on outstanding work orders
- Communicate with contractors, owners, tenants, and Property Managers
- Ensure maintenance requests are completed efficiently
Home Watch & Property Inspections
- Complete scheduled home watch inspections and vacant property checks
- Follow company inspection procedures and reporting standards
- Photograph and document any maintenance or security concerns
- Coordinate emergency vendor response when required
- Ensure homes remain secure and well maintained
- Prepare detailed inspection reports
- Assist homeowners with concierge requests as needed
Financial & Administrative Support
- Collect incoming mail
- Prepare and complete bank deposits
- Deposit rent cheques and owner payments as required
- Organize incoming correspondence
- Scan and electronically file documentation
- Assist Accounting with administrative requests
General Administrative Duties
- Coordinate courier and mail services
- Assist with onboarding new employees
- Maintain office supplies and organization
- Assist with company events and initiatives
- Support marketing projects as required
- Perform additional operational duties as assigned
Qualifications
- Minimum three years of experience in administration, executive support, office management, or operations
- Exceptional organizational and time management skills
- Strong written and verbal communication abilities
- Excellent attention to detail
- Ability to prioritize multiple tasks independently
- Professional and positive attitude
- Strong computer skills, including Microsoft Office and Google Workspace
- Experience using task management software (Asana considered an asset)
- Property management experience is an asset but not required
- Valid BC Driver's Licence
- Reliable personal vehicle
The Ideal Candidate
You are someone who:
- Loves organization and systems
- Notices details others miss
- Takes initiative without waiting to be asked
- Enjoys helping others stay organized and accountable
- Can confidently communicate with owners, tenants, contractors, and staff
- Remains calm under pressure
- Is trustworthy and dependable
- Takes pride in producing high-quality work
- Enjoys variety and no two days being the same
Compensation
- $28.00–$32.00 per hour, depending on experience, qualifications, and demonstrated skills.
- Approximately 10–15 hours per week to start, with flexibility in scheduling.
- Primarily work from home, with occasional local travel throughout the South Okanagan.
- Monthly vehicle allowance for approved business-related travel.
- Paid onboarding and training.
- Performance and compensation review following successful completion of the 90-day probationary period.
- Opportunity for increased hours, additional responsibilities, and career growth as South Okanagan Property Management continues to expand.
Why Join SOPM?
At South Okanagan Property Management, you'll become an important member of a growing and award-winning company that values professionalism, teamwork, innovation, and exceptional customer service.
You'll work closely with the leadership team, have meaningful responsibility from day one, and play an important role in helping shape the future of our company.
If you're looking for a flexible position where your organizational skills, initiative, and professionalism will truly make a difference, we'd love to hear from you.
Employment Requirements
The successful candidate must:
- Successfully complete a Criminal Record Check
- Hold a valid BC Driver's Licence with access to a reliable vehicle
- Maintain strict confidentiality regarding all company, owner, and tenant information
- Successfully complete a 90-day probationary period
- Sign a Confidentiality and Non-Disclosure Agreement.
- Be legally entitled to work in Canada
Application Instructions
We are looking for someone who is highly organized, detail-oriented, and takes pride in producing exceptional work. As part of our hiring process, we ask that all applicants carefully follow the instructions below.
Please submit the following as one PDF document to the email provided on Indeed.
- A cover letter explaining why you are interested in joining South Okanagan Property Management and what makes you the ideal candidate for this position.
- Your current résumé.
- A brief description (250–500 words) of a time you successfully managed multiple competing priorities and how you kept everything organized.
- Your general weekly availability.
- Confirmation that you hold a valid BC Driver's Licence and have access to a reliable vehicle.
- Your expected hourly wage (if different from the posted rate).
- The names of the software programs you are comfortable using (Microsoft Office, Google Workspace, Asana, property management software, or similar).
- The date you are available to start.
Attention to Detail
To help us identify candidates who carefully read instructions, please include the words "Rent" in the final sentence of your cover letter.
Applications that do not include all requested information or do not follow these instructions may not be considered.
Pay: From $14,560.00 per year
Benefits:
- Flexible schedule
- Work from home
Work Location: Hybrid remote in Penticton 1, BC
