Purpose:
The PGME Program and Accreditation Coordinator plays a key role in supporting the planning, implementation, coordination, and continuous improvement of accreditation activities and program development for the proposed York University School of Medicine, with a primary focus on Postgraduate Medical Education (PGME) and the Integrated Community-based Learning Network (ICLN). All Canadian medical schools with residency programs must undergo accreditation through the Canadian Residency Accreditation Consortium (CanRAC) under the CanERA framework, including accreditation processes led by the Royal College of Physicians and Surgeons of Canada (RCPSC) and the College of Family Physicians of Canada (CFPC).Reporting to the Accreditation Project Implementation Manager (PGME), (Manager), the PGME Program and Accreditation Coordinator role supports an assigned portfolio of PGME programs, residency program development initiatives, and accreditation-related governance and working committees associated with the School of Medicine. While each committee has distinct terms of reference, membership and focus, the Coordinator supports their collective mandate to research, develop, document, and advance the institutional and programmatic elements required to establish and accredit PGME programs and to operationalize the ICLN. The role provides end-to-end coordination and administrative support for PGME accreditation and continuous quality improvement activities, including conducting research and environmental scans, preparing meeting and accreditation materials, coordinating meetings and site review logistics, tracking action items and deliverables, maintaining accreditation documentation, and supporting the preparation and submission of materials within the CanERA accreditation system. The Coordinator ensures timely follow up, accurate recordkeeping, effective communication, and alignment with the School of Medicine's mission, vision, and applicable accreditation standards. This role also provides support for establishing PGME office operations, program infrastructure development, stakeholder and partner liaison, resident lifecycle coordination, and continuous program development. The PGME Program and Accreditation Coordinator demonstrates commitment to promoting decolonization, diversity, equity, and inclusion in medical education and fostering a culture of excellence, professionalism, and lifelong learning.
Education:
University degree in a relevant field is required or an equivalent of 4 years recent experience (defined as within the last five years) working at York University and performing the same or similar tasks. This education equivalency is in addition to the experiential requirements outlined below.
Experience:
Three (3) years of related experience in project coordination or project management within postgraduate medical education (PGME), including experience supporting residency program operations, accreditation activities, or PGME governance structures.
Skills:
- Effective communication skills, including the ability to obtain and provide information in a clear and concise manner and to produce written materials for diverse target audiences.
- Effective interpersonal skills, including the ability to work courteously, tactfully, and effectively with internal and external stakeholders while maintaining confidentiality.
- Ability to collaborate and communicate effectively, respectfully, and sensitively across cultures in a professional environment.
- Effective analytical skills, including the ability to collect, analyze, and synthesize data and prepare written reports in multiple formats.
- Effective problem-solving skills, including identifying issues and proposing practical solutions to support timely delivery of work.
- Strong attention to detail, including accurate proofreading, crossâ??referencing, and document verification skills.
- Ability to interpret and track compliance with complex accreditation standards, policies, and documentation requirements within postgraduate medical education.
- Strong organizational and timeâ??management skills, including the ability to coordinate multiple, competing priorities and deadlines independently.
- Ability to support formal committee and governance processes, including preparation of materials, documentation of decisions, and followâ??up tracking.
- Ability to exercise sound judgment and flexibility in an environment of continuous change and process improvement.
- Ability to work independently and collaboratively in a highâ??volume, deadlineâ??driven environment.
- Ability to adapt to new and emerging technologies and structured systems.
- Ability to plan and execute the logistics of complex events.Additional knowledge required:
- Intermediate MS Office (Word, Excel, PowerPoint) skills, including the ability to use formulas/functions, develop tracking tools and reports, manage large datasets, and produce structured documentation and templates.
- Knowledge of the healthcare sector and medical education accreditation processes, with demonstrated understanding of postgraduate medical education (PGME) accreditation frameworks, including CanRAC/CanERA standards and residency program accreditation requirements administered by the RCPSC and CFPC.
- Familiarity with accreditation management systems (e.g., CanAMS) and an understanding of competencyâ??based medical education frameworks used in PGME.
- Crossâ??cultural competence and awareness of the principles and practices of decolonization, equity, diversity and inclusion, particularly as they apply to academic, professional, and healthcare learning environments.
- Knowledge and familiarity with project management software.
Additional Notes:
Please note: This position requires the candidate to produce a verification of degree(s), credentials(s), or equivalencies from accredited institutions and/or international equivalents at the time of interview. Hours of work: Monday to Friday, 8:30 am â?? 4:30 pm. Flexibility is required when working with committees. Evening work may be required.Summer: SameRequests to work overtime may occur periodically throughout the yearPeak periods for this position: Variable based on major milestones on major milestones/deliverables and accreditation cyclesHours during peak periods: Hours of work may change to accommodate committee support, as needed.
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As per Article 12.02(f) of the YUSA-1 Collective Agreement, to be considered an internal applicant, employees in the YUSA-1 bargaining unit must submit the application 5 working days following the first day of posting. This is referred to as the 'Posted Date' on the job posting. Please refer to the 'Posting Intent' on the job posting.
