25 meilleures offres (purchasing & scheduling assistant) (à pourvoir)

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Huntsville Paisley FreshCo —Huntsville, ON
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Kitchen Manager
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Je souhaite recevoir la dernière alerte emploi pour les postes de ce type : purchasing & scheduling assistant

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Office Manager / Executive Assistant

Audax
Toronto, ON

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Détails du poste

Temps plein
Il y a 1 jour

Avantages

Assurance Dentaire
Congés payés

Compétences

Microsoft Word
Comptes débiteurs
Microsoft Excel
Microsoft Outlook
Comptes fournisseurs
Études postsecondaires
Microsoft Office
Expérience administrative
Baccalauréat
Comptabilité
Construction et rénovation
Gestion de bureau
Diplôme d'études collégiales (hors Québec)
Affaires
Tenue des livres de compte
Compétences en communication
Rapprochement de comptes

Description complète du poste

Office Manager / Executive Assistant

Start Date: A.S.A.P.

About Audax

Audax is a vertically integrated organization that provides Architecture, Interior Design, and Construction Management services to the luxury real estate market with a strong focus on high-end residential work. The services are performed by the sister companies Audax Architecture Inc. and Audax Construction Inc. The firm's work is motivated by Human Architecture, a unique approach that combines the best elements from traditional architecture with a modern aesthetic. We believe in beauty, history, and respect for the traditions of classical architecture. Audax provides a holistic approach that looks at a project's technical, aesthetic, and functional objectives. This combined expertise results in buildings and interior spaces with an articulated design language and a seamless integration between architecture, interior design, and décor.

The firm is looking for an Office Manager / Executive Assistant to join their team.

Job Overview

The Office Manager / Executive Assistant is a full-time position central to the day-to-day success of our studio. As a full-service architecture, interior design, and construction studio, we are seeking an experienced, highly organized professional who takes initiative and pride in ensuring the office is coordinated, prepared, and running smoothly.

The ideal candidate will work closely with and provide primary administrative and operational support to the Director of Operations, helping to monitor day-to-day office procedures, follow up on priorities, anticipate needs, and resolve routine issues as they arise. They will also provide administrative and occasional personal assistance to the Principals and broader support to the studio.

This position offers the opportunity to collaborate closely with management and our studio team while working alongside some of the most successful and affluent homeowners and businesspeople across Canada and internationally.

Qualifications

College diploma or university degree; post-secondary education in business administration, office administration, or a related field is an asset
Minimum of five years of relevant experience in office management, executive assistance, office administration, or a comparable role
Demonstrated experience supporting senior executives and office staff in a professional environment
Bookkeeping experience, including accounts payable and receivable, invoicing, account reconciliations, and routine financial record-keeping
High level of proficiency in Microsoft Office, particularly Outlook, Word, and Excel
Experience with accounting or project-management software; experience with Deltek Ajera is an asset
Highly organized, proactive, and detail-oriented, with the ability to manage competing priorities and work independently
Resourceful and solutions-oriented, with sound judgment and the ability to identify, troubleshoot, and help resolve day-to-day operational issues
Holds themselves and their work to the highest professional standard, demonstrating consistency, care, accountability, and pride in everything they undertake
Excellent written and verbal communication skills
Trustworthy and discreet when handling confidential or sensitive information
Collaborative and team-oriented, with a willingness to assist others and contribute wherever needed
Experience in architecture, interior design, construction, or another professional-services environment is an asset
Access to a vehicle is an asset

Key Responsibilities

Serve as the primary administrative and operational support to the Director of Operations, helping manage priorities, coordinate office activities, and follow matters through to completion
Work with the Director of Operations to anticipate needs, identify concerns, troubleshoot problems, and provide and implement solutions
Provide administrative and occasional personal assistance to the Principals, including scheduling, correspondence, document organization, and errands
Coordinate meetings and manage the office calendar, ensuring any necessary meeting arrangements are organized in advance
Maintain the firm’s compliance calendar, proactively monitoring insurance renewals, certificates, registrations, and other administrative requirements to ensure deadlines are met
Assist with HR administration, including employee onboarding and offboarding
Coordinate office events, celebrations, gifting programs, and other firm-wide initiatives, including planning, purchasing, logistics, and follow-up
Support marketing and PR activities by coordinating website updates, liaising with external partners, tracking deliverables, and helping to keep initiatives moving forward
Serve as the first point of contact for the office by welcoming clients and visitors, answering telephone calls, and maintaining a polished and professional experience
Prepare meeting spaces and ensure videoconferencing, presentation, recording, and transcription tools are set up and functioning
Perform general administrative duties, including sorting mail, organizing couriers, maintaining files, organizing documents, and completing office errands
Maintain and update the firm’s contact database, directories, and administrative records
Monitor inventory and replenish office, kitchen, and meeting supplies as needed
Oversee routine office security matters, including keys and access
Coordinate the resolution of routine IT and technology issues with the firm’s external service providers and follow up to ensure completion
Assist in accounting activities, including reviewing and correcting timesheets, preparing client invoices, monitoring accounts receivable, accounts payable entries, and routine banking
Provide additional administrative and operational support to the Director of Operations, Principals, and broader studio as required

Benefits of Working at Audax

Given our 3 practice areas, you will have a unique and in-depth learning experience, provided by exposure to the day-to-day functions of architecture, interior design, and construction
The opportunity to work with the best of the best, including the finest trades and craftsmen, the highest quality materials and finishes, along with some of the most successful and affluent homeowners and business people across Canada and internationally
The move to a new, custom-built office, located directly across the street from Trinity Bellwoods Park, just steps away from the shops and restaurants of Queen Street West, Dundas Street West, Little Italy, and Ossington Avenue. TTC stop at your doorstep.
Competitive salary
Dental and health benefits package
Paid time off between Christmas and New Year’s Day, in addition to your regular vacation
The opportunity to learn and grow from continuing education and the support of professional development
A vibrant and creative workspace, set alongside a team of positive, hardworking, and supportive staff
A work culture that encourages growth, teamwork, and positivity, and an “open door” policy that promotes open communication with management

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Je souhaite recevoir la dernière alerte emploi pour les postes de ce type : purchasing & scheduling assistant

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