About Us
At Northern Reflections, Ricki's, and Cleo, we are united by a shared vision: to inspire and empower women through fashion that fits their lives. With a proud legacy in Canadian retail, we bring together decades of expertise, a passionate team, and a commitment to delivering exceptional style, quality, and service.
As part of our growing organization, you'll join a collaborative and dynamic team that values innovation, customer connection, and the power of great fashion. Whether it's timeless comfort, polished workwear, or versatile style, each of our brands plays a unique role in serving women across generations.
Position Summary
Reporting to the Corporate Controller, the Senior Accounts Payable Specialist is responsible for overseeing the organization's accounts payable processes, ensuring the timely, accurate, and compliant processing of invoices, payments, reconciliations, and vendor accounts. As a senior member of the Finance team, the incumbent serves as a subject matter expert in accounts payable operations, supports month-end and year-end activities, assists with audits and tax filings, and identifies opportunities to improve efficiencies and strengthen internal controls.
Working within the organization's Microsoft Dynamics NAV/Business Central ERP environment, the Senior Accounts Payable Specialist plays a key role in ensuring data integrity, optimizing system processes, and supporting continuous improvements across the accounts payable function. The role works closely with vendors, internal stakeholders, and the Finance team to resolve complex issues, maintain strong business relationships, and ensure the integrity of financial records.
This role requires strong analytical skills, attention to detail, and the ability to manage multiple priorities in a fast-paced retail environment.
Job Duties
Accounts Payable
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Process, review, and verify invoices, ensuring all transactions are accurate and compliant with company policies and procedures.
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Prepare and process vendor payments, including cheques, ACH, EFT, and wire transfers, ensuring timely payment and adherence to approved payment schedules.
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Reconcile monthly vendor statements, investigate outstanding balances, and resolve discrepancies in a timely manner.
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Develop and maintain strong working relationships with vendors and serve as the primary point of contact for complex payment inquiries and issue resolution.
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Monitor accounts payable aging reports and identify potential risks, discrepancies, or opportunities for process improvement.
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Support the preparation and filing of commodity tax returns, including GST/HST and applicable provincial taxes.
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Ensure compliance with applicable tax legislation, vendor agreements, company policies, and internal controls.
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Review and monitor accounts payable processes to ensure consistency, accuracy, and regulatory compliance.
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Identify and recommend process improvements to enhance efficiency, accuracy, and scalability within the accounts payable function.
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Serve as the department's subject matter expert for Microsoft Dynamics NAV/Business Central, ensuring accurate transaction processing, maintaining data integrity, troubleshooting issues, and supporting ongoing system enhancements.
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Lead and support the implementation, testing, optimization, and continuous improvement of Microsoft Dynamics NAV/Business Central processes and workflows to enhance efficiency and reporting capabilities.
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Maintain accurate vendor records and ensure proper documentation is retained in accordance with company policies and audit requirements.
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Provide guidance and support to team members and act as a key resource for accounts payable-related inquiries.
Accounting Support
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Assist in the preparation of monthly, quarterly, and annual financial statements, including balance sheets, income statements, and cash flow statements.
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Support month-end and year-end close processes by preparing reconciliations, schedules, and supporting documentation.
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Perform account reconciliations and investigate variances to ensure the accuracy and completeness of financial records.
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Assist in the preparation of budgets and forecasts, tracking expenses against budgeted amounts and identifying variances.
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Maintain accurate records of financial transactions and ensure appropriate documentation is available for audit purposes.
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Support both internal and external audits by providing required documentation and responding to inquiries.
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Participate in special projects and process improvement initiatives within the Finance department.
Requirements
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Post-secondary education in Accounting, Finance, Business Administration, or a related field.
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Minimum 5 years of progressive Accounts Payable experience, preferably within a high-volume retail, consumer goods, or multi-location environment.
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Extensive experience using Microsoft Dynamics NAV and/or Microsoft Dynamics 365 Business Central is required. Candidates without direct NAV/Business Central experience will not be considered.
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Strong working knowledge of accounts payable processing, vendor management, reconciliations, and financial controls within a Microsoft Dynamics environment.
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Demonstrated experience managing complex vendor accounts and resolving payment discrepancies.
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Strong understanding of accounts payable best practices, internal controls, and audit requirements.
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Effective communication and relationship-building skills with individuals at all levels of the organization.
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Advanced proficiency in Microsoft Excel, including Pivot Tables, XLOOKUP/VLOOKUP, and data analysis.
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Experience supporting month-end close, audit activities, and sales tax filings.
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Skilled in calculating discounts, interest, proportions, percentages, and taxes.
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Strong analytical, problem-solving, and critical-thinking skills.
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Ability to work efficiently both independently and collaboratively within a team environment.
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Proven ability to manage multiple priorities, work under pressure, and meet established deadlines.
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Excellent organizational, time management, and prioritization skills.
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Exceptional attention to detail and accuracy.
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High level of professionalism, accountability, and personal integrity.
Why Join Us?
At Northern Reflections, Ricki's, and Cleo, you'll have the opportunity to contribute to iconic Canadian retail brands while working alongside a passionate and collaborative team. We offer a supportive environment where your expertise is valued, your ideas are encouraged, and your contributions help drive our continued success.
Join us and help shape the future of Canadian women's fashion.
